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5 Deceptive Habits that are Actually Making You Less Productive

5 Deceptive Habits that are Actually Making You Less Productive

Habits make up 40% of what we do every day. We regularly go through certain processes, actions, even thoughts and phrases without thinking about it. Part of being a ‘productive’ person is developing productive habits–the more productive your habits are, the more naturally productive a person you can be.

But sometimes we think we have a productive habit that’s actually hurting us. Here are 5 of the most common deceptive habits that are holding you back.

1. Email

The Trap

We tend to think we’re ‘getting work done’ when we’re responding to emails. We’re communicating with team members, responding to important requests, adding new things we need to do, it’s a vital part of work life. But productive? No way.

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The Reality

Email requires you, usually, to put someone else’s priorities above your own. Send them a document, respond to a request, think about some new info, and it turns into quicksand very quickly. You get sucked into it, responding at length to everything, and if you’re lucky enough to get through it all, you may have lost an hour of time. And did you produce anything? Probably not, and something’s hardly ‘productive’ if it doesn’t lead to any production.

How to Fix It

There are a few very easy ways to avoid death by email. The first is one you’ve probably heard a hundred times now: only check email a few times a day. I generally only check it 3 times, rarely before noon, and the world has never ended. In addition, it’s useful to use an offline client (like Gmail offline) to check it. This way if you reply to someone and they respond immediately it doesn’t turn into a long chain of emails–it does require though that you are complete enough in your responses to not necessitate a long exchange. Finally, keep your emails below 5 sentences. Anything longer than that warrants a phone call.

2. Notifications

The Trap

Technology is really cool. We can communicate with anyone instantly, and anyone can communicate with us. In order to use that to its greatest advantage, we need to know as soon as someone contacts us. That means notifications for texts, emails, facebook, twitter, and anything else you’re a part of… right?

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The Reality

Notifications are destroying your productivity. They demand your immediate attention, which means whatever important work you were doing before is now interrupted. A state of ‘flow’ where you’re at your utmost productivity requires at least 15 minutes of uninterrupted focus to get into, and if you’re being interrupted by pings every 2 minutes you never get there. It leaves you stuck in an endless string of task-switching and you never really get anything done, even though you feel exceptionally “busy.” Also, responding to every notification tells everyone else that you’re always available to be bothered by them–not something you want when you need to focus on more important things.

How to Fix It

Turn them all off. Seriously, every single one. The world won’t end, I promise. The only sound your phone should make is to ring when someone calls you, because that’s the only communication that truly demands immediate attention. As we’ve developed all of this communications tech, we’ve forgotten something important: tech is for your convenience, not for everyone else. So don’t let other people use it to ruin your productivity

3. Soda/Coffee/Caffeine in General

The Trap

Caffeine gives you energy clearly, since you’re hyped up after taking it. More energy equals more productivity, so if I imbibe coffee on a daily basis I’m bound to be the next Bill Gates.

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The Reality

There are no free lunches. Milton Friedman applied it to economics, but really it applies to everything, including your mind. Anything you do that results in a sudden surge of energy comes with a cost later, and that cost usually has interest. This is why there’s a strong correlation between the effects of a drug and the side effects, it can only give you so much by taking other things away. In the case of caffeine, you’re taking an energy surge now for a deficit later, and that deficit will come with sluggish productivity and significantly decreased willpower.

How to Fix It

This isn’t hard to figure out–just quit the caffeine. I used to drink 6-8 cups of coffee a day and quit cold turkey and everything was fine. Sure I had a headache for a day but it was worth it. Instead you might try decaf coffee, tea, or even just water… It’s actually quite good.

4. The News

The Trap

Someone probably told you at one point “you should read the news.” It’s what any good informed citizen does, right? When you imagine a “business-person,” they’re someone who sits at home in the morning, has a cup of coffee and reads the news, so if you want to be successful like them, you should read it too.

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The Reality

It’s pretty much a huge waste of your time; only slightly better than television or video games. Taking the time to sit and read through a full news story is akin to reading an entire book instead of the summary on Wikipedia–you’re doing it for the experience. And that’s fine! If you enjoy reading the news, by all means go for it, but if you’re doing it as a means to the end of being informed, being conversational, having some idea what’s going on, there are better ways that take up much less of your time.

The Solution

You have a couple of options here. If you want to keep doing the curation yourself, you can use a news aggregator and summarizer to help you. This would be an online source that provides you with daily snippets of what’s going on to give you just enough to be conversational (a very easy solution is the top ~20 stories in ‘World News’ on reddit, or the headers and excerpts on Feedly.) You can also just ask people. Others will feel smart when they tell you about what’s going on in the world, and you’re getting a quick digest instead of having to do the research yourself.

5. Eating at Your Desk

The Trap

Being seen is really important. The boss won’t promote you if they can’t tell that you’re dedicated to your work, and what better way to show that than to be in your office all of the time. Taking a lunch break is a sign of weakness–you’d do better to take bites between email responses.

The Reality

We all suck at multitasking, but we all rock at lying to ourselves about it. The fact of the matter is that no one can multitask, they can only task-switch, and the same problem with notifications applies to eating and working. Trying to get work done while eating slows down the amount of time the lunch ends up taking, and only results in getting a minimal amount of work done. The only reason we think it helps is because it makes us feel busy.

The Solution

Simply take the break. As it turns out, breaks are really important, and if we don’t take them on at least a semi-regular basis we burn out much quicker and start being a lot less efficient. If you take the 20-30 minutes to go outside the office to eat (even if it’s just in a lounge) you’ll come back much more refreshed and ready to get back to business.

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Nat Eliason

Writer and Host of Nat Chat

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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