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5 Deceptive Habits that are Actually Making You Less Productive

5 Deceptive Habits that are Actually Making You Less Productive

Habits make up 40% of what we do every day. We regularly go through certain processes, actions, even thoughts and phrases without thinking about it. Part of being a ‘productive’ person is developing productive habits–the more productive your habits are, the more naturally productive a person you can be.

But sometimes we think we have a productive habit that’s actually hurting us. Here are 5 of the most common deceptive habits that are holding you back.

1. Email

The Trap

We tend to think we’re ‘getting work done’ when we’re responding to emails. We’re communicating with team members, responding to important requests, adding new things we need to do, it’s a vital part of work life. But productive? No way.

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The Reality

Email requires you, usually, to put someone else’s priorities above your own. Send them a document, respond to a request, think about some new info, and it turns into quicksand very quickly. You get sucked into it, responding at length to everything, and if you’re lucky enough to get through it all, you may have lost an hour of time. And did you produce anything? Probably not, and something’s hardly ‘productive’ if it doesn’t lead to any production.

How to Fix It

There are a few very easy ways to avoid death by email. The first is one you’ve probably heard a hundred times now: only check email a few times a day. I generally only check it 3 times, rarely before noon, and the world has never ended. In addition, it’s useful to use an offline client (like Gmail offline) to check it. This way if you reply to someone and they respond immediately it doesn’t turn into a long chain of emails–it does require though that you are complete enough in your responses to not necessitate a long exchange. Finally, keep your emails below 5 sentences. Anything longer than that warrants a phone call.

2. Notifications

The Trap

Technology is really cool. We can communicate with anyone instantly, and anyone can communicate with us. In order to use that to its greatest advantage, we need to know as soon as someone contacts us. That means notifications for texts, emails, facebook, twitter, and anything else you’re a part of… right?

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The Reality

Notifications are destroying your productivity. They demand your immediate attention, which means whatever important work you were doing before is now interrupted. A state of ‘flow’ where you’re at your utmost productivity requires at least 15 minutes of uninterrupted focus to get into, and if you’re being interrupted by pings every 2 minutes you never get there. It leaves you stuck in an endless string of task-switching and you never really get anything done, even though you feel exceptionally “busy.” Also, responding to every notification tells everyone else that you’re always available to be bothered by them–not something you want when you need to focus on more important things.

How to Fix It

Turn them all off. Seriously, every single one. The world won’t end, I promise. The only sound your phone should make is to ring when someone calls you, because that’s the only communication that truly demands immediate attention. As we’ve developed all of this communications tech, we’ve forgotten something important: tech is for your convenience, not for everyone else. So don’t let other people use it to ruin your productivity

3. Soda/Coffee/Caffeine in General

The Trap

Caffeine gives you energy clearly, since you’re hyped up after taking it. More energy equals more productivity, so if I imbibe coffee on a daily basis I’m bound to be the next Bill Gates.

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The Reality

There are no free lunches. Milton Friedman applied it to economics, but really it applies to everything, including your mind. Anything you do that results in a sudden surge of energy comes with a cost later, and that cost usually has interest. This is why there’s a strong correlation between the effects of a drug and the side effects, it can only give you so much by taking other things away. In the case of caffeine, you’re taking an energy surge now for a deficit later, and that deficit will come with sluggish productivity and significantly decreased willpower.

How to Fix It

This isn’t hard to figure out–just quit the caffeine. I used to drink 6-8 cups of coffee a day and quit cold turkey and everything was fine. Sure I had a headache for a day but it was worth it. Instead you might try decaf coffee, tea, or even just water… It’s actually quite good.

4. The News

The Trap

Someone probably told you at one point “you should read the news.” It’s what any good informed citizen does, right? When you imagine a “business-person,” they’re someone who sits at home in the morning, has a cup of coffee and reads the news, so if you want to be successful like them, you should read it too.

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The Reality

It’s pretty much a huge waste of your time; only slightly better than television or video games. Taking the time to sit and read through a full news story is akin to reading an entire book instead of the summary on Wikipedia–you’re doing it for the experience. And that’s fine! If you enjoy reading the news, by all means go for it, but if you’re doing it as a means to the end of being informed, being conversational, having some idea what’s going on, there are better ways that take up much less of your time.

The Solution

You have a couple of options here. If you want to keep doing the curation yourself, you can use a news aggregator and summarizer to help you. This would be an online source that provides you with daily snippets of what’s going on to give you just enough to be conversational (a very easy solution is the top ~20 stories in ‘World News’ on reddit, or the headers and excerpts on Feedly.) You can also just ask people. Others will feel smart when they tell you about what’s going on in the world, and you’re getting a quick digest instead of having to do the research yourself.

5. Eating at Your Desk

The Trap

Being seen is really important. The boss won’t promote you if they can’t tell that you’re dedicated to your work, and what better way to show that than to be in your office all of the time. Taking a lunch break is a sign of weakness–you’d do better to take bites between email responses.

The Reality

We all suck at multitasking, but we all rock at lying to ourselves about it. The fact of the matter is that no one can multitask, they can only task-switch, and the same problem with notifications applies to eating and working. Trying to get work done while eating slows down the amount of time the lunch ends up taking, and only results in getting a minimal amount of work done. The only reason we think it helps is because it makes us feel busy.

The Solution

Simply take the break. As it turns out, breaks are really important, and if we don’t take them on at least a semi-regular basis we burn out much quicker and start being a lot less efficient. If you take the 20-30 minutes to go outside the office to eat (even if it’s just in a lounge) you’ll come back much more refreshed and ready to get back to business.

More by this author

Nat Eliason

Writer and Host of Nat Chat

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Last Updated on December 13, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just Pick One Thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan Ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate Problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a Start Date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for It

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept Failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan Rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new? Why not pick one from this list: 50 New Year’s Resolution Ideas And How To Achieve Each Of Them

Featured photo credit: Ian Schneider via unsplash.com

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