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22 Time Management Lessons You Need To Learn Now

22 Time Management Lessons You Need To Learn Now

Can’t get it together? Projects not on schedule? Life moving at a snail’s pace?

You may just need to get your mind around managing your time. Following just a few of the time management lessons below can make a huge impact on your projects and your life.

1. Labor over the important parts of your project. 

Avoid fussing over the details until you’ve got the main points and parts down. Most of us don’t complete projects because we get bogged down in the weeds.

2. Say no.

Most things coming your way (via your inbox, for example) are other people’s requests to meet their agendas. You don’t have to say yes. You don’t even have to answer.

3. Stay true to your vision.

Get present to your Why. This may involve a visual display you see every day or a daily meeting with your colleagues or teammates.

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4. Ask people to hold you accountable.

Some people adopt accountability buddies. Others hire coaches. It’s been proven having other humans remind you of what you said you’d do is the key to getting things done.

5. Notice if you are keeping yourself busy or doing things that move your commitments forward.

If you take a look at each of the things you do throughout the day, are they time-consuming activities or actions that make a difference for your projects? Keep your eye on the actions, not on busywork. Course-correct throughout the day.

6. Get up early.

You’ll feel like you got a head start on the day. Early-morning hours are dim and quiet, perfect for clearing your mind, getting present to your priorities, and taking care of yourself before you start work or take care of the kids.

7. Write down your top priorities for the next day.

Keep it to a consistent number, like the top 3 things or top 5 things. Doing so demands that you look into the future. You’ll be at ease because you’ll know what you need to get done when you wake up.

8. Tackle small and large things in a day.

By getting through the smaller tasks, you’ll feel like you accomplished something. That will give you the momentum to do the complicated or time-intensive things.

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9. Work on one thing at a time.

Multi-tasking is overrated. Studies by experts like Clifford Nass at Stanford University show that we are way less productive when we’re jumping between our smartphones and the work before us.

10. Get the “hard” work done as early in the day as you can.

Then you can fool around and “procrastinate” as much as you want.

11. Practice clearing your mind before you work.

Write down the sad stuff. The angry stuff. The happy stuff. All of it.

12. Take naps.

Just under 30 minutes will refresh you, without sending you into deep sleep mode. Any more than that and you may be at risk for an early death, according to a recent study.

13. Plan breaks (or vacations).

And have them be actual breaks, instead of answering business calls or emails. You may have to unplug from those devices if you’re addicted.

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14. Keep the distractions you love out of your sight.

That means placing your phone somewhere other than your workspace and logging out of all social-media accounts before working on your projects.

15. Practice Hours of Power.

Do this with a buddy. Start at the beginning of the hour sharing declarations with your buddy. Work to create those results and get back on the phone to report what you created.

16. Work on a team.

In doing so, you can delegate priorities to people you trust to keep your time focused on things only you can do.

17. Keep travel to a minimum.

Work from home. The effort put into moving around, driving, packing, unpacking, checking into hotels and so on leeches energy.

18. Keep the number of choices you make each day to a minimum.

Take a cue from President Barack Obama, who was quoted in a Vanity Fair interview: “I don’t want to make decisions about what I’m eating or wearing because I have too many other decisions to make.”

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19. Keep the same morning routine, even on weekends.

Do you get up at 5 a.m. on Fridays? Do the same on Saturdays and Sundays. It’ll make waking up again on Monday morning easier.

20. Think of time like money.

You have a budget for money: Money comes in. Money goes out. And you have money left over. Consider creating a “time budget.” How much for working on things that make move your commitments forward (or make money)? How much time for things that don’t move your commitments forward?

21. Be self-centered like Benjamin Franklin.

Create a daily routine that focuses on you, so you get your work done. Be unwilling to give away those chunks of time (like Ben Franklin), so you can be flexible to handle emergencies and interruptions (like Ben Franklin). Read this LifeHack article to learn more about his schedule.

22. Create artificial urgency.

Most of us set deadlines for when the project needs to be done. When we get too close to the date or don’t meet the deadline, we can get desperate and finish off a product in poor quality. Or we quit. Practice creating deadlines that are way ahead of the time the projects are needed to prevent the last-minute rush.

Featured photo credit: Creative Commons/Dennis Hamilton via flickr.com

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22 Time Management Lessons You Need To Learn Now

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1 How To Break the Procrastination Cycle 2 Types of Procrastination (And How To Fix Procrastination And Start Doing) 3 5 Tips for Overcoming Procrastination and Feeling Overwhelmed 4 Why You Procrastinate: 7 Possible Reasons You Can’t Get Anything Done 5 Is Procrastination Bad? The Truth About Procrastination Revealed

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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