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15 Things Highly Successful People Do At The Beginning Of The Day That You Should, Too

15 Things Highly Successful People Do At The Beginning Of The Day That You Should, Too

What you do when you wake up in the morning sets the tone for the entire day.

And yet, if you are like most people, you spend it battling your alarm, anxious about what the day holds, distracted by things you know you should do later, yelling at your kids to hurry up, grabbing a quick cup of coffee, and then rushing out the door. You carry the shadow of these feelings with you throughout the day, and this limits your ability to be a successful leader.

Here are 15 things that successful people do at the beginning of the day to set them up for a great day.

1. They meditate to lower stress.

Did you know that the most stressful time of the day is actually first thing in the morning? This is when our cortisol levels are the highest, which is partially responsible for things like morning rage. Meditation can help you clear away these feelings and center your mind to start the day in a calm place.

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2. They reflect on what they stand for.

To be a successful leader, you need to make decisions from your core set of beliefs and what character traits you want to cultivate. This may not always be easy to remember in the heat of the moment. Spend a minute or two each morning reminding yourself of these values, and what they mean to you: “I am kind; I am compassionate; I see the best in others; I make decisions quickly.”

3. They plan their day.

This can be done either the night before or the morning of. Check your list of To Dos and upcoming appointments, and figure out what are the most important actions for your day. Schedule them out, with a bit of buffer time. Make sure to plan only what will fit, and no more!

4. They check their email—but only for a set amount of time.

It’s important to check in with your team at the beginning of the day to make sure that everyone has what they need to have a fulfilling, productive day. However, don’t “fall” into an email pit and spend the whole morning on email: set a time limit (say, 1 hour) and address only the most important emails at that time.

5. They don’t get caught up in drama.

You may find some incendiary emails in your inbox, and be tempted to jump into the fray. Don’t. Remember, the beginning of your day is your time to set the tone for the day. Focus on the big-picture priorities and vision, and leave the drama resolution to a lower-priority time of the day, where it belongs.

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6. They stretch.

We need our bodies to perform a variety of functions for us throughout the day, so give your body a stretch first thing in the morning to get it ready for what’s ahead. This is especially crucial if you are going to be sitting at a desk all day.

7. They pay attention to their partners.

Remember that your partner is preparing for their day, too. They might need a few words of encouragement from you, or a quick back rub to relax (see #1), and a few minutes of your attention can make all the difference in the world. Remember, “successful” doesn’t just mean at work.

8. They pick up after themselves.

There is something relaxing and recharging about coming home after a long day’s work to a clean home. While it may be tempting to leave that outfit you decided not to wear on the bed, or your dirty dishes on the counter, you will pay the energetic price for it later. So take the extra 30 seconds and straighten up after yourself.

9. They leave plenty of time.

If you start your day by rushing around and stressing out that you are going to be late, that will be the tone you set for the rest of your day. Is that really how you want your day to go? Instead, get up plenty early, honor your time commitments, and get out the door when you say you will.

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10. They “plant the seeds” for tough projects.

Take a look at your schedule and anticipate what the most challenging parts will be. Start to mentally prepare yourself, and reflect on the open questions that need answering. Your subconscious brain will continue to think about these things throughout the day, and will often come up with the solutions for you.

11. They take their vitamins.

For many people, the morning is the most consistent time of the day, and so lends itself well to doing daily tasks like taking your vitamins, or remembering to give your pets their medications.

12. They avoid distractions.

As tempting as it might be to pop in on Facebook or get that one remaining chore done, it’s usually a good idea to eliminate distractions so that you can focus on the important work of creating your day. Schedule time for those later.

13. They think of what they are grateful for.

It’s easy to think about everything that stresses you out, but the truth is likely that you have far more things to be grateful for than you have things to be worried about. Remind yourself of this each morning by thinking of at least 5 things that you are grateful for. You will start your day happier and more confident that life really is good.

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14. They drink water.

After not drinking anything while sleeping, your body is actually more dehydrated than you might think. Down a glass of water first thing in the morning, and you will be surprised how much that impacts your sense of physical well-being.

15. They make it all a habit.

Habits are all about efficiency. If you do the same routine day in and day out, not only will you get the results you want, but you also will spend less mental energy doing that routine because it has become automatic. That mental energy can be used for the important pursuits in your life.

Which one or two items from this list will YOU implement in your mornings? Write a note and share.

Love,

Samantha

Featured photo credit: Wiertz Sebastien – back to Kung Fu/Wiertz Sebastien via flickr.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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