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15 Leadership Strategies From Ancient Chinese Wisdom – Sun Tzu’s Art Of War

15 Leadership Strategies From Ancient Chinese Wisdom – Sun Tzu’s Art Of War

Sun Tzu’s Art Of War is believed to have been written in the sixth century or 512 BCE (Before Common Era). The text is considered to be one of the Seven Military Classics in China. The work is considered poetic, in its great wisdom. Now the famed classic may be used to determine leadership qualities, as well as, strategies in business.

1. Never Lead By Force

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    • “The Commander stands for the virtues of wisdom, sincerity, benevolence, courage, and strictness.”
    • “The consummate leader cultivates the moral law, and strictly adheres to method and discipline; thus it is in his power to control success.”
    • “Hence in the wise leader’s plans, considerations of advantage and of disadvantage will be blended together.”

    2. Know The Competition

    • “Hold out baits to entice the enemy. Feign disorder and crush him.’
    • “If your opponent is of choleric temper, seek to irritate him. Pretend to be weak, that he may grow arrogant.”
    • “So in war, the way is to avoid what is strong and to strike at what is weak.

    3. Doing Nothing Is Better Than Acting Out Of Fear

    • “If it is to your advantage, make a forward move; if not, stay where you are.”
    • Hence the saying: If you know the enemy and know yourself, you need not fear the result of a
      hundred battles. If you know yourself but not the enemy, for every victory gained you will also suffer
      a defeat. If you know neither the enemy nor yourself, you will succumb in every battle.”
    • “The quality of decision is like the well-timed swoop of a falcon which enables it to strike and
      destroy its victim.”

    4. Always Plan Ahead

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      • “Hence the saying: The enlightened ruler lays his plans well ahead; the good general cultivates his resources.”
      • “By altering his arrangements and changing his plans, he keeps the enemy without definite
        knowledge. By shifting his camp and taking circuitous routes, he prevents the enemy from anticipating
        his purpose.”
      • “According as circumstances are favorable, one should modify one’s plans.”

       5. Refrain From Decision-Making When Angry

      • “No ruler should put troops into the field merely to gratify his own spleen; no general should fight a battle simply out of pique.”
      • “Hence to fight and conquer in all your battles is not supreme excellence; supreme excellence
        consists in breaking the enemy’s resistance without fighting.”
      • “Therefore the skillful leader subdues the enemy’s troops without any fighting; he captures their
        cities without laying siege to them; he overthrows their kingdom without lengthy operations in the
        field.”

      6. Study The Competition

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        • “He who knows things, and in fighting puts his knowledge into practice, will win his battles. He who knows them not, nor practices them, will surely be defeated.”
        • Carefully compare the opposing army with your own, so that you may know where strength is superabundant and where it is deficient.”
        • “What enables the wise sovereign and the good general to strike and conquer, and achieve things beyond the reach of ordinary men, is foreknowledge.”

        7. Use Your Team Wisely

        • “The clever combatant looks to the effect of combined energy, and does not require too much from individuals. Hence his ability to pick out the right men and utilize combined energy.”
        • “When he utilizes combined energy, his fighting men become as it were like unto rolling logs or stones. For it is the nature of a log or stone to remain motionless on level ground, and to move when on a slope; if four-cornered, to come to a standstill, but if round-shaped to go rolling down.”
        • “If there is disturbance in the camp, the general’s authority is weak. If the banners and flags are shifted about, sedition is afoot. If the officers are angry, it means that the men are weary.”

        8. Act Like A Leader

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          • “It is the business of a general to be quiet and thus ensure secrecy; upright and just, and thus maintain order.”
          • “He must be able to mystify his officers and men by false reports and appearances, and thus keep them in total ignorance.”
          • “Bestow rewards without regard to rule, issue orders without regard to previous arrangements; and you will be able to handle a whole army as though you had to do with but a single man.”

           9. Trust Yourself

          • “He will win who knows when to fight and when not to fight.”
          • He will win who, prepared himself, waits to take the enemy unprepared.”
          • “He will win who knows how to handle both superior and inferior forces.”

          10. Think Strategically

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            • “With his forces intact he will dispute the mastery of the Empire, and thus, without losing a man, his
              triumph will be complete. This is the method of attacking by stratagem.”
            • “It is the rule in war, if our forces are ten to the enemy’s one, to surround him; if five to one, to attack
              him; if twice as numerous, to divide our army into two.”
            • “He will win who knows when to fight and when not to fight.”

            11. Know Yourself

            • If you know the enemy and know yourself, you need not fear the result of a hundred battles. If you know yourself but not the enemy, for every victory gained you will also suffer a defeat. If you know neither the enemy nor yourself, you will succumb in every battle.
            • “He will win who, prepared himself, waits to take the enemy unprepared.”
            • “Be extremely subtle, even to the point of formlessness. Be extremely mysterious, even to the point of soundlessness. Thereby you can be the director of the opponent’s fate.”

            12. Think Diplomatically

            •  “All warfare is based on deception.”
            • “If your opponent is of choleric temper, seek to irritate him. Pretend to be weak, that he may grow
              arrogant.”
            • “Thus, though we have heard of stupid haste in war, cleverness has never been seen associated
              with long delays.”

            13. Never Lose Sight Of The Goal

            • “In war, then, let your great object be victory, not lengthy campaigns.”
            • “He will win whose army is animated by the same spirit throughout all its ranks.”
            • “To see victory only when it is within the ken of the common herd is not the acme of excellence.”

            14. Have A Plan

            • “Strategy without tactics is the slowest route to victory. Tactics without strategy is the noise before defeat.”
            • “Let your plans be dark and impenetrable as night, and when you move, fall like a thunderbolt.”
            • “When strong, avoid them. If of high morale, depress them. Seem humble to fill them with conceit. If at ease, exhaust them. If united, separate them. Attack their weaknesses. Emerge to their surprise.”

            15. Know When To Quit

            • “When you surround an army, leave an outlet free. Do not press a desperate foe too hard.”
            • “The greatest victory is that which requires no battle.”
            • “Build your opponent a golden bridge to retreat across.”

             

             

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            Published on January 16, 2019

            How to Effectively Manage a Heavy Workload at Work

            How to Effectively Manage a Heavy Workload at Work

            We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

            You might have such a heavy workload that it feels too intimidating to even start.

            You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

            That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

            Here’re 13 strategies you can use to get out from under your overwhelming workload:

            1. Acknowledge You Can’t Do It All

            Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

            We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

            To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

            At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

            The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

            2. Focus on Your Unique Strengths

            Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

            The challenge is that many people end up doing things that they’re simply not very good at.

            In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

            It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

            It is often not about how to complete this project more effectively but who can help deliver this project.

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            So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

            • Are you a great strategist?
            • Are you an effective planner?
            • Is Project Management your strength?
            • Is communication and bringing people together your strength?
            • Are you the ideas person?
            • Is Implementation your strength?

            Think about how you can bring the biggest value to your work and the projects you undertake.

            3. Use the Strengths of Your Team

            One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

            Delegation or better teamwork is the solution.

            Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

            Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

            4. Take Time for Planning

            “Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

            One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

            You can take the time to think about:

            • What’s the purpose of the project?
            • How Important is it?
            • When does it need to be delivered by?
            • What is the best result and worst result for this project?
            • What are the KPIs?
            • What does the project plan and key milestones look like?
            • Who is working on this project?
            • What is everyone’s responsibilities?
            • What tolerances can I add in?
            • What are the review stages?
            • What are the challenges we may face and the solutions for these challenges?

            Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

            5. Focus on Priorities

            Not everything is a priority, although it can often feel, in the moment, that it is.

            Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

            One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

            1. Urgent and important (tasks you will do immediately).
            2. Important, but not urgent (tasks you will schedule to do later).
            3. Urgent, but not important (tasks you will delegate to someone else).
            4. Neither urgent nor important (tasks that you will eliminate).

            James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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              The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

              If you didn’t get everything accomplished, start the next day with your number one priority.

              If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

              6. Take Time Out

              To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

              If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

              Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

              In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

              Take a look at this article learn about The Importance of Scheduling Downtime.

              7. Maintain a Healthy Work-Life Balance

              Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

              I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

              Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

              If you feel there is not enough balance, then it may be time to make a change.

              8. Stop Multitasking

              Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

              So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

              When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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              If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

              9. Work in Blocks of Time

              To keep your energy up to produce your best results it’s essential to take regular breaks.

              I use the 60-60-30 method myself and teach it to my coaching clients.

              Work on a project for a sustained period of 50 minutes.

              Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

              Then continue to work on the project for a further 50 minutes.

              Then take another 10-minute break.

              Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

              By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

              10. Get Rid of Distractions

              Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

              “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

              Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

              If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

              11. Commit Focused Time to Smaller Tasks

              You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

              Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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              Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

              12. Take a Time Audit

              Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

              Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

              You can start by taking a piece of paper and creating three columns:

              Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

              Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

              At the end of the week, record the total time spent in each column.

              If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

              13. Protect Your Confidence

              It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

              When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

              Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

              When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

              Final Words

              A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

              The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

              If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

              Featured photo credit: Hannah Wei via unsplash.com

              Reference

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