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13 Things That Are Stressing You Out And Making You Less Productive

13 Things That Are Stressing You Out And Making You Less Productive

Ever wonder what makes you stressed and less productive?

I’ll tell you.

It’s having a lack of focus.

I’m not generalizing. It’s really that simple.

The twelve things listed below are all causes of stress that drain your focus. The only way to become relaxed and productive is by fixing these things one at a time and gradually improving. There is no quick fix, no magic pill.

The first two things, multitasking and instant gratification, are the two main culprits, from which the other ten things stem.

1. Multitasking

Men can’t do more than one thing at a time, but women can. Women are great multitaskers!

Wrong.

All multitasking is detrimental to your productivity and will quickly stress you out by draining your focus. When multitasking, you often get more stimulation than your brain can handle without getting tired.

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The best way to stop multitasking is to quit cold turkey. You will notice massive positive results in a week or two.

Some more strategic and sustainable ways of reducing multitasking include preemptively shutting off your phone, limiting or removing your Internet access, keeping your door closed or locked, and making sure that you are not constantly snacking.

2. Instant Gratification

Instant gratification is closely related to multitasking. In both cases you are gradually conditioning your brain to need more and more stimulation, thereby increasing the threshold to the point where you can no longer keep focused for longer than a minute without having to check Facebook or your phone.

The most common forms of instant gratification include:

  • Social media
  • Phones
  • Youtube
  • TV
  • Music (Sure, there are exception, but let’s ignore the positives for now)
  • Sugar
  • Snacks
  • Masturbation
  • Drugs

Instant gratification is basically anything that gives you a quick boost of stimulation without having to put in any work beforehand. When engaging in too much instant gratification, you will have trouble focusing, as a result of having conditioned your brain into believing that it doesn’t have to work before it gets its reward.

This is the difference between watching TV and reading a book. TV is a passive medium that doesn’t require your mental engagement, whereas a book does. It is impossible to read without engaging the brain to a certain extent.

There is no easy way of quitting instant gratification. It is simply a matter of discipline.

3. Not Taking Short Breaks

Are you going beyond what you can handle in terms of optimal productivity because you paradoxically believe that you are being productive?

If so, try to taking a quick break for 5-10 minutes and then returning to your work. Here are a few things you can do to come back fresh:

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  • Get some fresh air
  • Go for a sprint
  • Stretch
  • Tense your muscles
  • Drink a glass of water
  • Change your environment

It’s not rocket science, but it makes a big difference. Try it out!

4. Checking Your Email All the Time

Don’t check your email first thing in the morning. Especially not on your smartphone. Make sure you activate your brain and body and get yourself into an optimal state before doing anything else. Here are a few ideas you can experiment with:

  • Reading for 30+ minutes and taking notes
  • Meditating
  • Going out for a run or going to the gym

5. Being a Perfectionist

If you are trying to live up to a standard that is impossible to reach, how could you NOT be stressed out?

The main reason why perfectionism is harmful to productivity is because of the 80/20 principle, which is surprisingly accurate. This means that the final 20% of completing a task will usually take a disproportionally longer amount of time compared to the first 80%.

How to fix it?

  • Fail a lot. Fail on purpose. Learn that it’s perfectly fine to fail.
  • Ship before the product is completely ready. It hurts the ego, but it usually pays off in the long term.

6. Not Organizing Your To-Do List

If you are not keeping a to-do list or if you don’t have any means of organizing the tasks that you are going to do today, this week, or this month, then you are going to have a hard time staying focused on what to do, because no one can keep everything in their heads.

Some ways to resolve this issue:

  • Keep your to-do list on physical paper
  • Keep a calender or use Google Calender and sync it to your phone
  • Keep a commonplace book to store all your information
  • Buy yourself two whiteboards: one to keep track of goals and to-dos at home and another at work

Or, if you are already keeping a to-do list but it’s giving you more stress or less productivity than you’d like, here’s what you can do:

  • Shorten it. Most people overestimate their efficiency.

7. Not “Warming Up”

Have you ever heard about mental rehearsal?

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It is like visualization, but more specific. It is a term usually associated with elite athletes. Mental rehearsal is when you see yourself doing exactly what you want to be doing. For a short-distance runner, this can mean seeing himself getting off to a perfect start and then winning the race. He sees himself doing all the motions in advance, thus becoming mentally warmed up and prepared to do it in reality.

Another aspect of “warming up” is that you can’t jump between activities without expecting to be a bit less productive. If you are acting in alignment with the 80/20 principle and focusing on the most important things, then you should definitely make sure you get “warmed up” and take responsibility for getting yourself into an optimal state for doing the task.

If you are not doing this, you are missing out.

Here are a few really great ways to “warm up” and get into a state of being highly focused on the task:

  • Before you know you are going to do something important, see yourself doing it first. Don’t divert your thoughts to other things that are not pertinent to the task at hand.
  • Every night before falling asleep, see yourself completing the tasks scheduled on tomorrow’s to-do list.
  • Tell yourself repeatedly what you are going to do next inside your head.

8.  Having Your Phone’s Sound and Vibrate Mode Turned On

If you keep your phone in an active state, you are begging to be interrupted, and interruption demolishes focus and thus productivity. It can take over 15 minutes to get back to a state of high focus after being interrupted.

What can you do about it?

  • Turn it off…

9. Watching YouTube Excessively

If you find yourself watching one YouTube video after another, perhaps it is time to set some serious  limits to your daily use.

Do this:

  • Block your connection to YouTube. Let a friend set the password.

10. Not Knowing How to Say “No”

If you say YES to every thing that comes your way, you will quickly become overwhelmed by tasks and social activities. You will become involved in way more things than you can handle in a productive and optimal manner. By doing this, you will end up doing a ton of things haphazardly rather than a few things well, and you will massively violate the 80/20 principle.

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Here’s a word of wisdom from Steve Jobs for you to ponder:

“People think focus means saying yes to the thing you’ve got to focus on. But that’s not what it means at all. It means saying no to the hundred other good ideas that there are. You have to pick carefully. I’m actually as proud of the things we haven’t done as the things I have done. Innovation is saying no to 1,000 things.”

11. Postponing Priority One Tasks

Have you heard of the law of diminishing intent?

It states that the longer you postpone doing something that you feel like doing or know that you should be doing, the less you will feel like doing it.

Productive people respect the law of diminishing intent by acting on their key priorities right away and doing the less important things after that.

Do this:

  • As soon as you feel like doing something important you know you should be doing, DO IT!
  • If you don’t feel like doing it, but you are thinking about it, DO IT!

12. Feeling Like You Must Socialize

You don’t have to talk to people unless you want to. It’s OK to focus on your work or studies and keep your door shut. Actually, people are likely to respect you more when you do this, because it suggests that you have respect for yourself and value your time.

Do this:

  • Avoid speaking to people for a day
  • Shut your door
  • Explicitly tell people not to disturb you because you are busy

13. Attending More Meetings than Necessary

If find yourself attending too many meetings, you will inevitably become less productive as a result of being interrupted.

Perhaps this could have been fixed if you knew how to say NO.

Or maybe I am just jumping to the conclusion.

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Last Updated on September 24, 2020

17 Ways Learn New Skills Faster and Enjoy the Process

17 Ways Learn New Skills Faster and Enjoy the Process

In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

1. Deconstruct and Reverse Engineer

Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

2. Use the Pareto Principle

Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

3. Make Stakes

Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

4. Record Yourself

Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

5. Join a Group

There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

6. Time Travel

Visit the library. Although everything is moving more and more online, there are still such things called libraries.

Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

7. Be a Chameleon

When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

Studies have shown that, apart from learning,[2]

“Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

8. Focus

Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

9. Visualize

The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

10. Find a Mentor

Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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If you need help learning how to find a mentor, check out this article.

11. Sleep on It

Practice your new skill within four hours of going to sleep.

Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

12. Use the 20-Hour Rule

Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

Check out his video to find out more:

13. Learn by Doing

It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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14. Complete Short Sprints

Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

15. Ditch the Distractions

Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

Before you sit down to learn new skills, make sure that potential distractions are far from sight.

16. Use Nootropics

Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

Find out more about brain supplements in this article.

17. Celebrate

For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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The Bottom Line

Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

More Tips on How to Learn New Skills

Featured photo credit: Elijah M. Henderson via unsplash.com

Reference

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