Advertising
Advertising

The Only Apps Every Entrepreneur Will Ever Need To Be Highly Productive

The Only Apps Every Entrepreneur Will Ever Need To Be Highly Productive

If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done. With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 13 essential productivity apps for entrepreneurs.

1. Evernote/ Wunderlist

evernote_app

    Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

    Wunderlist is a similar app. It helps you capture ideas and tasks. It works both on iPhone/iPad and the Web.

    2. Drop Box

    dropbox basic

      Drop Box delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

      Advertising

      3. Audible

      MS_OAOD_AudibleLogo

        Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

        4. TripIt

        tripit iphone

          Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

          5. Lastpass

          Lastpass2

            “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

            Advertising

            6. Any.Do

            The Any.do App

              Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

              7. CamCard

              CamCard-Business

                Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                8. Flowdock

                Flowdock

                  A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

                  Advertising

                  9. Instapaper

                  instapaper-for-android

                    The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                    10. CloudOn – Microsoft Office

                    CloudOn

                      Although Microsoft offers its Office suit through iOS, you cannot really use it unless you pay for a subscription for Office 365. With a Windows phone, Office Mobile is free. So the best option for iPhone users, who want to write Word documents, make spreadsheets or work on important PowerPoint presentations, is CloudOn. The app is free and can be integrated with Dropbox, Google Drive or Skydrive to enable access of stored documents in the cloud.

                      11. Expensify

                      Expensify

                        While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smart phone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in a chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                        Advertising

                        12. Recruiterbox

                        RecuriterBox

                          Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Recruiterbox to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes. The app is online, so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                          13. Skype

                          Skype

                            Probably the most effective method for remaining in touch with all your employees, Skype has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                            By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine. Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

                            Are you using any of the apps listed above? Do you know any other apps that are essential for entrepreneurs? Share your thoughts in the comments section below.

                            More by this author

                            Project-Management-Tools 10 Must-Have Personal Project Management Tools Group-Project 7 Trending Project Management Tools to Help You Collaborate With Your Team Personal Development: How to Reinvent Yourself for the Long Term How to Reinvent Yourself for the Long Term Will Social Media Replace The SEO in 2014? 10 Useful Tips for Your Business to Survive. No-Fear 11 Simple Things You Can Do To Get Over Your Inner Fear

                            Trending in Productivity

                            1 How to Stop Multitasking and Become Way More Productive 2 How to Be A Genuine Expert in Your Field 3 How to Get Unstuck and Get Back On Track to Achieving Your Goals 4 What to Do When Bored at Work (And the Reason Why You Feel Bored) 5 10 Things High Achievers Do Differently to Attain Greatness

                            Read Next

                            Advertising
                            Advertising

                            Last Updated on September 17, 2018

                            How to Stop Multitasking and Become Way More Productive

                            How to Stop Multitasking and Become Way More Productive

                            Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

                            Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

                            All these distractions result in us multitasking where our attention is switching between one crisis and the next.

                            Multitasking is a problem. But how to stop multitasking?

                            How bad really is multitasking?

                            It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

                            Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

                            This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

                            Advertising

                            We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

                            So what to do about it?

                            Ways to stop multitasking and increase productivity

                            Now, forget about how to multitask!

                            Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

                            1. Get enough rest

                            When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

                            This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

                            When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

                            Advertising

                            2. Plan your day

                            When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

                            When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

                            Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

                            3. Remove everything from your desk and screen except for the work you are doing

                            I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

                            I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

                            Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

                            4. When at your desk, do work

                            We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

                            Advertising

                            Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

                            5. Learn to say no

                            Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

                            Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

                            By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

                            6. Turn off notifications on your computer

                            For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

                            Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

                            7. Find a quiet place to do your most important work

                            Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

                            Advertising

                            You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

                            The bottom line

                            Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

                            Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

                            Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

                            Featured photo credit: Unsplash via unsplash.com

                            Read Next