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The Only Apps Every Entrepreneur Will Ever Need To Be Highly Productive

The Only Apps Every Entrepreneur Will Ever Need To Be Highly Productive

If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done. With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 13 essential productivity apps for entrepreneurs.

1. Evernote/ Wunderlist

evernote_app

    Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

    Wunderlist is a similar app. It helps you capture ideas and tasks. It works both on iPhone/iPad and the Web.

    2. Drop Box

    dropbox basic

      Drop Box delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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      3. Audible

      MS_OAOD_AudibleLogo

        Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

        4. TripIt

        tripit iphone

          Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

          5. Lastpass

          Lastpass2

            “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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            6. Any.Do

            The Any.do App

              Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

              7. CamCard

              CamCard-Business

                Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                8. Flowdock

                Flowdock

                  A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                  9. Instapaper

                  instapaper-for-android

                    The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                    10. CloudOn – Microsoft Office

                    CloudOn

                      Although Microsoft offers its Office suit through iOS, you cannot really use it unless you pay for a subscription for Office 365. With a Windows phone, Office Mobile is free. So the best option for iPhone users, who want to write Word documents, make spreadsheets or work on important PowerPoint presentations, is CloudOn. The app is free and can be integrated with Dropbox, Google Drive or Skydrive to enable access of stored documents in the cloud.

                      11. Expensify

                      Expensify

                        While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smart phone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in a chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

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                        12. Recruiterbox

                        RecuriterBox

                          Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Recruiterbox to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes. The app is online, so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                          13. Skype

                          Skype

                            Probably the most effective method for remaining in touch with all your employees, Skype has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                            By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine. Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

                            Are you using any of the apps listed above? Do you know any other apps that are essential for entrepreneurs? Share your thoughts in the comments section below.

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                            Faisal Rehman

                            Faisal Rehman writes about work and productivity, trying to help businessmen build their brands and increase sales.

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                            Last Updated on December 10, 2019

                            How to Stay Motivated and Reach Your Big Goals in Life

                            How to Stay Motivated and Reach Your Big Goals in Life

                            It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

                            So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to stay motivated and get what you want:

                            1. Find Your Good Reasons

                            Anything you do, no matter how simple, has a number of good reasons behind it.

                            You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

                            If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

                            Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

                            Some ideas for what a good reason can be:

                            • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
                            • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
                            • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
                            • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

                            2. Make It Fun

                            When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

                            Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

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                            Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

                            They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

                            Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

                            A simple approach is to start working on any task by asking yourself a few questions:

                            • How can I enjoy this task?
                            • What can I do to make this task fun for myself and possibly for others?
                            • How can I make this work the best part of my day?

                            As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

                            Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

                            However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

                            3. Change Your Approach And Don’t Give Up

                            When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

                            You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

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                            That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

                            If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

                            Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

                            My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

                            4. Recognize Your Progress

                            Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

                            We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

                            Here’s how tracking and recognizing your progress is different:

                            Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

                            For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

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                            You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

                            Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

                            For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

                            5. Reward Yourself

                            This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

                            Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

                            Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

                            For some tasks, just taking a break and relaxing for a few minutes will do.

                            For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

                            For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

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                            Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

                            The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

                            Mix and Match

                            Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

                            Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right way. Mix different approaches and match them to your task for the best results.

                            Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

                            Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

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                            Featured photo credit: Lucas Lenzi via unsplash.com

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