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12 Ways To Be More Focused And Get More Things Done Quickly

12 Ways To Be More Focused And Get More Things Done Quickly

No matter what kind of lifestyle you lead, chances are that you could do with a little fine-tuning in the productivity area, including how to be more focused. We all do – it doesn’t matter if you’re a high-flying economist, a writer working at home, or a working parent who has to juggle childcare and work.

So, here are twelve top tips on how to focus more efficiently, remain focused on the daily to-do list, and get through those tasks much quicker while still ensuring great quality.

1. Get an early start

Getting up an hour or so earlier than normal may seem like cruel torture. But push yourself to buy more time – particularly time in the morning when everyone else is sleeping – to go and knock things off the to-do list more quickly, without other people around to distract you or get in your way. Plus, you can get some of your private to-do list items (morning yoga routines, applying skincare products, dancing like a thing possessed in your kitchen to your iPod) out of the way without anyone being any the wiser.

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2. Have a solid breakfast

You should always have a great breakfast to set you up for the day, but health benefits aside (you’re generally healthier and more likely to lose weight when you eat breakfast in the morning), it also ensures that you’re running on plenty of fuel and working at your tip-top best to plow through whatever the day may hold. Nothing too heavy, but filling – many suggest scrambled eggs on toast, museli, porridge, or fruit for a perfect breakfast.

3. Get your ‘hardest’ task done first

Go and hit the hardest task first whenever possible. Not only will it get the biggest hurdle or obstacle out of your path, it’ll give you such a positive rush that focusing on tackling those smaller tasks will seem like child’s play, and you should crush them with ease.

4. Factor in time for procrastination

It’s hard to focus all the time and to try and make sure that every minute of every day is entirely focused and full of productivity is impossible. Chances are you’re going to procrastinate at some point – we all love a great article, a fantastic new song, or a singing cat video, after all. Just factor in the fact that you’re going to procrastinate and you’ll be much more realistic about accomplishing your goals.

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5. Go outside for a break

Take time to go and stretch your legs, breathe in all that fresh air. If it’s summer, you’ve got a great excuse to go and soak up the sun; if the weather isn’t great, pack up an umbrella and go for a brisk walk. It’ll provide your mind with a mental break and chance to recuperate and hit the rest of those tasks stronger and harder.

6. Make a proper list

I personally cannot go through a big day without making a big list of everything I need to accomplish or do – it might be a mental trigger, but I always work stronger, better and faster when I have a pre-written list of everything I need to.

It means that I can maintain a visual dialogue of where my day has gone, what needs to happen in the meantime and what actions I can take. It doesn’t have to be huge, but it does have to be portable. A notebook or a list-making program on your phone can work just fine.

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7. Avoid multitasking

Multitasking is one of those buzzwords that gets thrown around so often it seems as though if you can’t write an article, answer a phone call, do yoga stretches, balance your online checkbook and think of what to make for dinner at the same time, you’re desperately lagging behind everyone else.

In fact, our brains are only supposed to handle one thing at a time so that we pour all our resources into it, rather than being spread too thinly. Focus on one thing at a time and you’ll get through it much quicker and move onto the next thing, rather than trying to juggle four things at a time.

8. Treat yourself

There’s never too little time in a schedule to treat yourself, even for a few moments, and not only is it beneficial to your mental health, it also makes it much more likely for you to appreciate the treat and associate the positive feeling with getting a good job done, making it more likely for you to do it again in the future.

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9. Add a bit of exercise to your daily routine

Your body is meant to be active, so exercise is a vital part of making sure your body is at peak fitness for running around and completing everything that needs doing. I’m not talking about trying to fit a three-mile run into your schedule, but some stretches, a twenty-minute yoga program or even a walk around your neighborhood can help a lot.

10. Plan out as much as you can

I personally believe in planning the heck out of as much as I can – one trick is to break big tasks down into smaller and smaller actions so that accomplishing each one feels like a little victory. Make sure you can plan out and look ahead as much as you can – check the weather, the timetables, and check everything is prepared. That way whatever the day may bring, at least you should be able to handle it.

11. Get plenty of sleep

If you know you’ve got a big day ahead, it’s no bad thing to make sure that instead of doing what we’re all guilty of doing and burning the midnight oil, you go and get an extra hour or so in bed. Sleep recharges our bodies full of energy and to try and survive without it is a bit like expecting a car to run on petrol fumes. Treat your body right and get plenty of sleep.

12. Know your limitations

Know your limitations if you want to be focused. If you know you’re someone who procrastinates a lot, then don’t give yourself an Olympus to climb each day. There’s a difference between being realistic and shooting for the stars in terms of productivity, so choosing to recognize the likelihood of you achieving how much you plan to do in a day is an advantage.

Set yourself obtainable, attainable goals, and not only will you have a much higher chance of getting everything done, you will know how to be more focused on a daily basis.

More by this author

Chris Haigh

Writer, baker, co-host of "Good Evening Podcast" and "North By Nerdwest".

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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