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12 Ways To Be More Focused And Get More Things Done Quickly

12 Ways To Be More Focused And Get More Things Done Quickly

No matter what kind of lifestyle you lead, chances are that you could do with a little fine-tuning in the productivity area, including how to be more focused. We all do – it doesn’t matter if you’re a high-flying economist, a writer working at home, or a working parent who has to juggle childcare and work.

So, here are twelve top tips on how to focus more efficiently, remain focused on the daily to-do list, and get through those tasks much quicker while still ensuring great quality.

1. Get an early start

Getting up an hour or so earlier than normal may seem like cruel torture. But push yourself to buy more time – particularly time in the morning when everyone else is sleeping – to go and knock things off the to-do list more quickly, without other people around to distract you or get in your way. Plus, you can get some of your private to-do list items (morning yoga routines, applying skincare products, dancing like a thing possessed in your kitchen to your iPod) out of the way without anyone being any the wiser.

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2. Have a solid breakfast

You should always have a great breakfast to set you up for the day, but health benefits aside (you’re generally healthier and more likely to lose weight when you eat breakfast in the morning), it also ensures that you’re running on plenty of fuel and working at your tip-top best to plow through whatever the day may hold. Nothing too heavy, but filling – many suggest scrambled eggs on toast, museli, porridge, or fruit for a perfect breakfast.

3. Get your ‘hardest’ task done first

Go and hit the hardest task first whenever possible. Not only will it get the biggest hurdle or obstacle out of your path, it’ll give you such a positive rush that focusing on tackling those smaller tasks will seem like child’s play, and you should crush them with ease.

4. Factor in time for procrastination

It’s hard to focus all the time and to try and make sure that every minute of every day is entirely focused and full of productivity is impossible. Chances are you’re going to procrastinate at some point – we all love a great article, a fantastic new song, or a singing cat video, after all. Just factor in the fact that you’re going to procrastinate and you’ll be much more realistic about accomplishing your goals.

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5. Go outside for a break

Take time to go and stretch your legs, breathe in all that fresh air. If it’s summer, you’ve got a great excuse to go and soak up the sun; if the weather isn’t great, pack up an umbrella and go for a brisk walk. It’ll provide your mind with a mental break and chance to recuperate and hit the rest of those tasks stronger and harder.

6. Make a proper list

I personally cannot go through a big day without making a big list of everything I need to accomplish or do – it might be a mental trigger, but I always work stronger, better and faster when I have a pre-written list of everything I need to.

It means that I can maintain a visual dialogue of where my day has gone, what needs to happen in the meantime and what actions I can take. It doesn’t have to be huge, but it does have to be portable. A notebook or a list-making program on your phone can work just fine.

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7. Avoid multitasking

Multitasking is one of those buzzwords that gets thrown around so often it seems as though if you can’t write an article, answer a phone call, do yoga stretches, balance your online checkbook and think of what to make for dinner at the same time, you’re desperately lagging behind everyone else.

In fact, our brains are only supposed to handle one thing at a time so that we pour all our resources into it, rather than being spread too thinly. Focus on one thing at a time and you’ll get through it much quicker and move onto the next thing, rather than trying to juggle four things at a time.

8. Treat yourself

There’s never too little time in a schedule to treat yourself, even for a few moments, and not only is it beneficial to your mental health, it also makes it much more likely for you to appreciate the treat and associate the positive feeling with getting a good job done, making it more likely for you to do it again in the future.

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9. Add a bit of exercise to your daily routine

Your body is meant to be active, so exercise is a vital part of making sure your body is at peak fitness for running around and completing everything that needs doing. I’m not talking about trying to fit a three-mile run into your schedule, but some stretches, a twenty-minute yoga program or even a walk around your neighborhood can help a lot.

10. Plan out as much as you can

I personally believe in planning the heck out of as much as I can – one trick is to break big tasks down into smaller and smaller actions so that accomplishing each one feels like a little victory. Make sure you can plan out and look ahead as much as you can – check the weather, the timetables, and check everything is prepared. That way whatever the day may bring, at least you should be able to handle it.

11. Get plenty of sleep

If you know you’ve got a big day ahead, it’s no bad thing to make sure that instead of doing what we’re all guilty of doing and burning the midnight oil, you go and get an extra hour or so in bed. Sleep recharges our bodies full of energy and to try and survive without it is a bit like expecting a car to run on petrol fumes. Treat your body right and get plenty of sleep.

12. Know your limitations

Know your limitations if you want to be focused. If you know you’re someone who procrastinates a lot, then don’t give yourself an Olympus to climb each day. There’s a difference between being realistic and shooting for the stars in terms of productivity, so choosing to recognize the likelihood of you achieving how much you plan to do in a day is an advantage.

Set yourself obtainable, attainable goals, and not only will you have a much higher chance of getting everything done, you will know how to be more focused on a daily basis.

More by this author

Chris Haigh

Writer, baker, co-host of "Good Evening Podcast" and "North By Nerdwest".

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Last Updated on September 18, 2020

How to Be More Self-Assured and Get More Done During the Week

How to Be More Self-Assured and Get More Done During the Week

Time is a great leveler isn’t it? We all have the same 24 hours in a day. Even if you’re self-assured, the day may never feel quite long enough.

Why is it that some people can be so much more productive and achieve so much more in a typical day, while others struggle to achieve anything apart from feeling time crunched and overwhelmed?

Everyone I know and work with wants to make the best use of their time. They want to learn how to be more self-assured, happier, and work less—all while growing in their career.

How effectively we use our time—and how we actually work in our business—can make a huge difference to the amount we accomplish in a day or week. It can also make us more focused and more confident.

Do you want to have more thinking and creative time? Do you want to spend more time working on your business rather than working at or in your business? In this article, we’ll show you how.

Get More Done by Gaining Confidence

What if you had a strategy for making the best use of your time that brings you more joy and allows you to focus on the biggest activities and opportunities in your business? You may find the following outline below to be helpful:

1. Create an Exciting Vision

If you don’t know where you’re going, how do you know when you get there?

You want to be more productive and spend more time getting the right stuff done. Well, you need to create a compelling and exciting vision of your future.

What does this future look like? How will you feel when you get there?

Creating a new vision, especially one that is a lot bigger than where you are right now, has a way of igniting your passion. It may be something that feels hard to achieve, but every step you take towards that bigger vision will certainly build your confidence.

Create a vision board to feel more self-assured.

    Commitment to this vision, and accomplishing continual daily progress depends on your ability to look at any situation you’re faced with or currently in, feel self-assured, and see something bigger ahead.

    Also, when you know where you’re headed, you will instinctively start to see all the new opportunities and connections that will get you there.

    Make a vision map to get you started on the path to better productivity. This doesn’t have to be fully actualized, but you should know at least what direction you are heading.

    2. Build a Strategic Plan

    Once you have your future vision mapped out, the next step is to build a strategic plan to get you there.

    Your future vision may be for 3 years or 5 years, or you may choose a longer time frame. Any timeframe over 3 years may feel like a long way away.

    You may wonder how you are ever going to feel confident and motivated on this bigger future years from now when you feel as though you have so much to accomplish today.

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    The first step is to decide on some specific goals for the next 12 months. Don’t list too many or you may begin to feel overwhelmed.

    The magic number for me and my clients is usually five annual goals.

    These are big goals that will create massive change in your business and life and bridge your current situation to your bigger future; accomplishing these goals one by one will help to increase your confidence on a daily basis.

    3. Get on Goal Planning

    Get yourself a piece of blank paper and a pen and divide the paper into 4 columns: A, B, C, and D.

    Ask yourself the question: What is great in my business and life right now? Write these things down in Column A. This might be a couple of things, five things, ten things, whatever feels right to you.

    Then ask yourself: What things are happening right now that I don’t want in my future? Write these things down in Column B.

    This is your opportunity to take a step back and look at the things that are simply not working. You may list people that are bringing you down or projects that you don’t want to work on any more. Maybe you’ll include a service offering that’s going nowhere. It could be the people you’re working with, or it could be your pricing.

    Now, let’s look at your personal strengths. Write down everything that you’re great at in Column C.

    These could be things that you’re doing right now and having success with. It could also be things you know you’re awesome at but you’re not spending enough time on.

    Column D is for your biggest opportunities. Is there a new service/product you could offer your ideal customers? Is there a new innovation you could bring to market? Just take some time out and really think and list these things in Column D.

    Once you’ve analyzed everything you’ve written down, take some time to really think about what goals you want to set for your business and life in the next 12 months.

    4. Set Outcomes to Build Confidence

    You now have your goals, and you’ll feel self-assured and raring to go. They are written down and you’re committed to achieving them. You feel self-assured and motivated.

    But how do you ensure that you stay on the correct course to achieve these goals?

    Managing and juggling day-to-day projects can get in the way. Dealing with problems can get in the way. Staying on top of orders, managing cash flow, and handling day-to-day stuff can move your ship off course.

    You want to be productive and achieve your goals, but you also need to ensure the day and week runs smoothly.

    One way to ensure this happens is to set 90 Day Outcome Goals; within those Outcome Goals, put some specific process goals that need to be undertaken.

    Let’s say you want to get 10 more speaking jobs in the next 90 days, and you know that you typically convert 50% of opportunities.

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    Therefore, your process goal needs to be to have 20 conversations in the next 90 Days to deliver the 10 new pieces of work. You will then work out who you can have those conversations with.

    It’s smart to overshoot, so you will more easily hit your target. This is a clear plan to work through because with every win, your confidence will grow.

    5. Completely Commit to Your Success

    If you are not truly committed to achieving your goals, then chances are that you won’t reach them.

    Motivation can only take you so far. It is the intentional commitment[1] and emotional investment in your future success that will move you forward.

    Think back to any time that you really committed to achieving something. There must have been a reason you actually achieved what you set out to achieve. What motivated you?

    Were you fully invested? Why did it matter? Did you have to be really courageous to achieve it?

    How did it feel when you achieved it? What difference did it make?

    When have you felt truly self-assured? When you are committed to something, then you are propelled into action. Your mindset is focused, and your body follows; you want to get it done.

    And, when you do get it done, your confidence goes through the roof. You feel a level of certainty in achieving the goal you set out to accomplish.

    6. Focus on Your Strengths

    To feel self-assured and build up the confidence needed to achieve our biggest goals, we need to focus on our strengths.

    What are you best at? What are your unique skills? You want to spend as much time as you can working in the areas that you’re great at.

    Multiply your strengths. These areas are where you add the biggest value. They often bring you the biggest amount of joy, and you feel more and more confident when you are using your unique skills.

    If you think there is a specific capability you need to learn or be better at, spend more focused time in that area.

    Many of us want to do it all. We want to be good at everything. We want to offer a lot of services. But, in reality, there are some very specific things we are great at; nobody is good at everything!

    Spending more time adding value in the areas where you excel can create breakthrough results and boost confidence.

    7. Embrace the Present

    Sometimes we spend so much time thinking about the future or worrying about the past that we forget the present moment[2].

    Are you spending most of your day reacting to things, or have you taken the time to think about what your perfect day looks like?

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    We all have the opportunity to create rather than react, to decide what we do with our day. All of our future success can be created in the present moment if we just take a step back and take action.

    Sometimes, doing it now is more important than doing it perfectly. There are hidden opportunities in every moment. We need to make sure we don’t miss them if we want to feel self-assured.

    8. Calm the Whirlwind

    The day-to-day life in business and life can be hard, which leads us to feel less self-assured.

    Your mind may be full to bursting with all of the things you feel you have to do. The phrase “I don’t have time” has almost become an instant reaction by so many people when new opportunities are presented.

    There is a whirlwind happening inside our minds.

    Appointments, notifications, tasks, phone calls, errands, cash flow, staffing issues, networking, marketing all can clutter up our timeline. The sheer volume of things we feel we should do creates procrastination, stopping us from pursuing the projects and people that matter.

    Many of us feel we have to do everything within our business.

    Rather than simplifying things and doing less, we do more. We work longer, which creates a lack of energy and focus. Because of this, we lose clarity on our biggest opportunities. If you feel this way, take some well-deserved time off.

    Look at where you’re spending your time. How much of your time is being spent moving your ideas forward?

    In the next 90 days, if you could delegate or outsource more daily tasks and spend more time focusing on where you add the biggest value, what difference would it make?

    Calm the whirlwind by slowing down and doing less.

    Focus on areas that you add the biggest amount of value. By doing this, your energy levels will increase, your confidence will grow and you will have more success.

    9. Take More Time off

    This may seem counterintuitive, but taking more time off to recharge and refocus can pay huge dividends.

    If you are constantly fighting fires and caught up in the myriad of different activities that you have to do each day, then how can you move your business forward?

    You may be being pulled in difference directions without any focused time on your biggest projects. If that’s the case, then it’s almost impossible to gain any real momentum in moving your business forward and hitting your goals.

    The best way to get off that treadmill is to take more creative time out of the business.

    Could you realistically take one day off per month to work on your business? If you could, what would you do with this time?

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    Just imagine no distractions, only focused time on the strategic development and growth of your business.

    Every day off per month could have a different focus: New product innovation; Thinking about your biggest clients; Improving operations.

    Add to this a quarterly review to check in with your goals progress, and this could have a dramatic effect on where you spend your valuable time.

    10. Celebrate Wins

    Sometimes you just want to get through the day, right?

    You have so much to do. There are so many things on your task list that you just complete what you can and then start another day. But what would happen if, at the end of each day, you took some time out to look at what you’ve accomplished?

    Celebrating success keeps you motivated and helps you become more self-assured. It is not just another day. It’s a day that included things that should be celebrated.

    If you’re struggling to feel motivated, try celebrating a couple of wins each day.

    Celebrating success combined with the gratitude you have for achieving those wins will boost your confidence and inspire you for the next day.

    11. Give Yourself More Space

    When was the last time you gave yourself time to think?

    Within the hustle and bustle, it can be difficult to give yourself a little bit of space and time to just think[3].

    Imagine giving yourself just an hour a day to just let your mind wander or think about a specific thing.

    If you think about it, we can all free up an hour a day for something without really losing any efficiency or really impacting our business.

    In fact, that hour could be transformational for your business and life.

    A new idea for a product could form, or an idea for adding value to your existing clients could materialize. Perhaps you could do a check in to your ideal future and your goals. You could decide that you want to take your business in a new direction.

    Try this: Just sit alone for an hour with a notebook and let it be your creative thinking time. See what happens.

    Final Thoughts

    Ultimately, being self-assured happens when you have a clear direction.

    This, coupled with having clear goals and working in your unique skill-set, gives you the biggest opportunity to be more productive and get more of the right things done.

    The old mantra that “less is more” is right on the money. By giving yourself more time to work on your goals, you will inevitably increase your confidence; at this point, your ideal future can be anything you want it to be.

    More on How to Be Self-Assured

    Featured photo credit: Nathan Dumlao via unsplash.com

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