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12 Ways To Be More Focused And Get More Things Done Quickly

12 Ways To Be More Focused And Get More Things Done Quickly

No matter what kind of lifestyle you lead, chances are that you could do with a little fine-tuning in the productivity area, including how to be more focused. We all do – it doesn’t matter if you’re a high-flying economist, a writer working at home, or a working parent who has to juggle childcare and work.

So, here are twelve top tips on how to focus more efficiently, remain focused on the daily to-do list, and get through those tasks much quicker while still ensuring great quality.

1. Get an early start

Getting up an hour or so earlier than normal may seem like cruel torture. But push yourself to buy more time – particularly time in the morning when everyone else is sleeping – to go and knock things off the to-do list more quickly, without other people around to distract you or get in your way. Plus, you can get some of your private to-do list items (morning yoga routines, applying skincare products, dancing like a thing possessed in your kitchen to your iPod) out of the way without anyone being any the wiser.

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2. Have a solid breakfast

You should always have a great breakfast to set you up for the day, but health benefits aside (you’re generally healthier and more likely to lose weight when you eat breakfast in the morning), it also ensures that you’re running on plenty of fuel and working at your tip-top best to plow through whatever the day may hold. Nothing too heavy, but filling – many suggest scrambled eggs on toast, museli, porridge, or fruit for a perfect breakfast.

3. Get your ‘hardest’ task done first

Go and hit the hardest task first whenever possible. Not only will it get the biggest hurdle or obstacle out of your path, it’ll give you such a positive rush that focusing on tackling those smaller tasks will seem like child’s play, and you should crush them with ease.

4. Factor in time for procrastination

It’s hard to focus all the time and to try and make sure that every minute of every day is entirely focused and full of productivity is impossible. Chances are you’re going to procrastinate at some point – we all love a great article, a fantastic new song, or a singing cat video, after all. Just factor in the fact that you’re going to procrastinate and you’ll be much more realistic about accomplishing your goals.

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5. Go outside for a break

Take time to go and stretch your legs, breathe in all that fresh air. If it’s summer, you’ve got a great excuse to go and soak up the sun; if the weather isn’t great, pack up an umbrella and go for a brisk walk. It’ll provide your mind with a mental break and chance to recuperate and hit the rest of those tasks stronger and harder.

6. Make a proper list

I personally cannot go through a big day without making a big list of everything I need to accomplish or do – it might be a mental trigger, but I always work stronger, better and faster when I have a pre-written list of everything I need to.

It means that I can maintain a visual dialogue of where my day has gone, what needs to happen in the meantime and what actions I can take. It doesn’t have to be huge, but it does have to be portable. A notebook or a list-making program on your phone can work just fine.

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7. Avoid multitasking

Multitasking is one of those buzzwords that gets thrown around so often it seems as though if you can’t write an article, answer a phone call, do yoga stretches, balance your online checkbook and think of what to make for dinner at the same time, you’re desperately lagging behind everyone else.

In fact, our brains are only supposed to handle one thing at a time so that we pour all our resources into it, rather than being spread too thinly. Focus on one thing at a time and you’ll get through it much quicker and move onto the next thing, rather than trying to juggle four things at a time.

8. Treat yourself

There’s never too little time in a schedule to treat yourself, even for a few moments, and not only is it beneficial to your mental health, it also makes it much more likely for you to appreciate the treat and associate the positive feeling with getting a good job done, making it more likely for you to do it again in the future.

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9. Add a bit of exercise to your daily routine

Your body is meant to be active, so exercise is a vital part of making sure your body is at peak fitness for running around and completing everything that needs doing. I’m not talking about trying to fit a three-mile run into your schedule, but some stretches, a twenty-minute yoga program or even a walk around your neighborhood can help a lot.

10. Plan out as much as you can

I personally believe in planning the heck out of as much as I can – one trick is to break big tasks down into smaller and smaller actions so that accomplishing each one feels like a little victory. Make sure you can plan out and look ahead as much as you can – check the weather, the timetables, and check everything is prepared. That way whatever the day may bring, at least you should be able to handle it.

11. Get plenty of sleep

If you know you’ve got a big day ahead, it’s no bad thing to make sure that instead of doing what we’re all guilty of doing and burning the midnight oil, you go and get an extra hour or so in bed. Sleep recharges our bodies full of energy and to try and survive without it is a bit like expecting a car to run on petrol fumes. Treat your body right and get plenty of sleep.

12. Know your limitations

Know your limitations if you want to be focused. If you know you’re someone who procrastinates a lot, then don’t give yourself an Olympus to climb each day. There’s a difference between being realistic and shooting for the stars in terms of productivity, so choosing to recognize the likelihood of you achieving how much you plan to do in a day is an advantage.

Set yourself obtainable, attainable goals, and not only will you have a much higher chance of getting everything done, you will know how to be more focused on a daily basis.

More by this author

Chris Haigh

Writer, baker, co-host of "Good Evening Podcast" and "North By Nerdwest".

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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