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12 Things Highly Productive People Don’t Do

12 Things Highly Productive People Don’t Do

Do you struggle to get things done? Being highly productive is a skill that everyone should master. It’s not what a productive person does that sets them apart, but often the things highly productive people don’t do. Here’s a list of 12 things you shouldn’t do if you want to become highly productive.

1. They don’t waste time.

Wasting time is the antithesis of productivity. Productive people get things done. The first step to getting things done? Start doing it. Put down the phone, turn off the TV and close down the social networks. All those things can be done when the task at hand is complete. The best way to be a highly productive person is truly simple. Start a task. Finish a task. Don’t waste time before or during.

2. They don’t make excuses.

When something needs to get done, don’t let anything stand in the way. Obstacles are your responsibility to overcome. Plan for them, add cushion in the amount of time to account for them, but in the end, excuses are just obstacles you failed to account for. Learn to anticipate all the possible challenges you may encounter in a task and ensure you have a plan to overcome them. By taking responsibility for the challenges, you won’t need excuses.

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3. They don’t forget deadlines.

Take pride in doing what you set out to do. Highly productive people understand everything they need to accomplish and when they need to accomplish each task by. No matter how small, each task that gets completed on time makes the next, more complex task more likely to completed in a timely manner. So set deadlines, write them down and knock them out. You’ll find you have much more time than you thought and get much more done.

4. They don’t expect help.

Highly productive people control each task and ensure that they have a plan and a back-up plan for each aspect. Depending on others, especially those who haven’t been fully vetted and proven, is one of the pitfalls that can drive a project timeline into the ground. While you will always need to depend on others and use the resources available to you to start at an optimal production level, it’s vital that you ensure that you give those resources ample time, needed motivation, and always have a drop date where you move to plan B. Take help where you can. But never expect it. Ensure that you keep control of your timelines, deadlines and quality, and you’ll be more productive in everything you do.

5. They don’t over-promise.

Productivity is about setting a goal and taking the steps needed to deliver on that goal. When you are over zealous with your goals or over aggressive with your timelines, you open the real possibility of failure. To remain highly productive, it’s paramount that you understand your strengths, weaknesses, and what you can accomplish in a given time. Know you can accomplish what you set out to and ensure you have a plan. By making a conscious effort to understand what you can do, you will minimize opportunities for failure and stay highly productive.

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6. They don’t blame others.

Take pride in what you do and take responsibility for each task, project, and goal you accept. There will be problems, obstacles, and hurdles that you must overcome. The people you depend on may not live up to their end of the bargin. But remember that in the end, you are responsible. Don’t make someone else the scapegoat if you miss a deadline. Take responsibility and learn from the experience. Learn how to utilize your resources and ensure you have a plan if and when they fail. You’ll find that when you take responsibility, you will finish sooner, plan for the obstacles and learn how much to trust.

7. They don’t forget to plan.

Highly productive people know what they are going to do and have a plan to get there. No matter how hard you work, without a plan, you leave more opportunity for failure. Write down your to-do list daily and come up with a plan to accomplish it daily.

8. They don’t stay stagnant.

Highly productive people are always looking for ways to improve their processes. Reading LifeHack is a great start. Finding new, creative ways to accomplish tasks will help you become more productive. Always work to optimize your processes. The more time you save on the little things, the more time you have to finish the big stuff.

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9. They don’t stop learning.

Highly successful people have a thirst for learning. Whether reading books, reading articles, taking classes or finding time for mentoring, a successful person will continually learn and become more educated. Keeping your mind sharp will help you solve problems, allowing you to stay more productive and better able to meet the challenges that you face on a daily basis.

10. They don’t back down.

You will run into problems, encounter obstacles and hit road blocks. Don’t back down! You have the tools to overcome even the toughest problems. Take them head-on, find a solution that fits your abilities and time frame, and start fixing it right away. You’ll learn that there’s nothing too big for you to overcome if you face it head-on.

11. They don’t let failure stop them.

You will fail. But failure is not a reason to stop, rather an incredible reason to move forward. Learn from your failures, find ways to overcome them, and never let them stop you. Even the most productive people fail. But it’s how you deal with failure that separate the truly highly productive people.

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12. They don’t ignore the details.

Often times, when you boil it down, the difference between someone who is productive and unproductive is the details. It’s the small things that make the difference between getting projects done and failing to meet deadlines. Focus on the details and you’ll enjoy more success, and you can truly become a highly productive person.

Featured photo credit: Kris Krug via flickr.com

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Kyle Robbins

Kyle is the founder of Branding Beard. He writes about communication tips on Lifehack.

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Last Updated on July 10, 2020

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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