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How to Be Productive: 11 Ways to Be Productive and Happy at Once

How to Be Productive: 11 Ways to Be Productive and Happy at Once

A lack of productivity leads to a lack of happiness.

When you can’t see yourself making progress or getting things done, you get anxious and become stressful.

There are also tons of things that contribute to unhappiness here too: Facebook notifications, emails, texts, and chatty co-workers are just a small fraction of the disruptions we’re bombarded with. These “little things” can stack up fast and lead to hampering your happiness and productivity levels.

Learn how to be productive with the 11 tips below and reclaim your everyday productivity and your happiness, once and for all.

1. Be happy now

Life is too short. No matter what you’re doing or where you are, be happy now. Start by finding something to be grateful for; everyone has at least one thing to be grateful for.

Most of the world still has trouble getting access to clean drinking water… yhat means you can even be grateful for that bottle of Aquafina you’ve got on your desk right now.

2. Finish your day before it starts

Proper planning is the secret to peak productivity, and it’s also a good idea to set daily goals. Get yourself a planning tool and prioritize your daily tasks with it.

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Here’s a smart technique on planning and prioritization: How to Prioritize Right in 10 Minutes and Work 10X Faster

3. Celebrate the small wins

Every time you check off a task from your to-do list, you release a “happy chemical” in your brain called dopamine. This gives you the motivation to move forward and do even more.

For example, after I finish writing this article and I’ve crossed it off my list of things to do today, I’ll get a nice burst of “happy chemicals” releasing in my brain. The best part? Zero side effects!

Learn from here: How To Celebrate Small Wins To Achieve Big Goals

4. Leverage like there’s no tomorrow

Look for ways to use the good old 80/20 rule by identifying tasks that you might be able to outsource or leverage out to a virtual assistant.

Stop wasting time doing things that don’t challenge you or ignite your passion. Hire out or automate anything and everything within your means.

Check out this guide to find out how to start to delegate: How to Delegate Work (the Definitive Guide for Successful Leaders)

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5. Recharge your batteries

Figure out how many hours of sleep your body needs and make sure you get it. Take time to stretch, walk, or relax—you’ll be glad you did.

Here’re some simple ways to relax completely and get rid of stress.

6. Become an early riser

This is one of the most underused productivity “hacks” on the planet. Ever since I decided to start waking up at 5am every day, my productivity levels and happiness have gone up dramatically.

Most people aren’t up that early, so no one can bother you or disrupt you from what you want to do. Use this time to exercise, meditate, or to get a head start on your day.

Not sure how to wake up earlier? Here are 11 Ways To Become an Early Riser Like Most Successful People Do.

7. Do work you’re passionate about

Make it your goal to blur the line between work and play by doing more things you’re passionate about. This promotes happiness both inside and outside of the workplace.

Find what you’re passionate about and do it, or learn how to enjoy what you do with these tips: How to Enjoy What You Are Doing No Matter What

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8. Use time blocks

For example, when I wrote this article, I gave myself a one hour time block. This prevents unnecessary dilly-dallying like updating your Facebook status and checking email.

Use an app like Alarmed to keep you on track.  Here’s a snapshot of the app from my iPhone.

    9. Avoid interruptions

    Interruptions are among the biggest barriers to both productivity and happiness. Every time you’re interrupted in the middle of a task your level of productivity takes a hit.

    We’ve all been there: you’re fully immersed in an important project until all of a sudden the workplace chatterbox appears out of nowhere and starts talking about stuff that doesn’t matter. By the time she’s gone, you’ve already forgotten where you were and it takes 30 minutes to get back on track.

    Avoid this by letting people know that you’ve got important work that’s got to be done.

    Learn more about how to stay focus in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

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    10. Shut down the digital disruptions

    iPhones, mailbox notifications, twitter, facebook, and everything that pops, slides, or fades in and out of your screen has got to go. Shut them down and focus.

    It’s as easy as turning off the notifications or scheduling only a specific time to check all these notifications and texts.

    11. Measure your success

    Every now and then, it’s a good idea to measure your results and see how things are coming along.

    How’s your progress? Are you pacing in the right direction? Are things getting better? Worse? It’s always a good idea to track your progress regularly.

    With an app like Rescue Time, you can easily keep track of the time you spend throughout the day. It helps you to find out how much time you’re really on-task and so you can review your progress.

      With these 11 effective ways to improve productivity, you will get more things done timely and become happier.

      Start small and take up each suggestion one by one, you can boost your productivity and create your happiness too.

      Featured photo credit: Pexels via pexels.com

      More by this author

      Dean Bokhari

      Author, Entrepreneur, Podcast & TV Host

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      Last Updated on September 11, 2019

      Why To-Do Lists Don’t Work (And How to Change That)

      Why To-Do Lists Don’t Work (And How to Change That)

      How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

      Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

      To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

      Why Some People Find That General To-Do Lists Don’t Work?

      Most people find that general to-do lists don’t work because:

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      • They get so overwhelmed just by looking at all the things they need to do.
      • They don’t know how to prioritize the items on list.
      • They feel that they are continuously adding to their list but not reducing it.
      • There’s a sense of confusion seeing home tasks mixed with work tasks.

      Benefits of Using a To-Do List

      However, there are many advantages working from a to-do list:

      • You have clarity on what you need to get done.
      • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
      • It helps you to prioritize your actions.
      • You don’t overlook so many tasks and forget anything.
      • You feel more organized.
      • It helps you with planning.

      4 Golden Rules to Make a To-Do List Work

      Here are my golden rules for making a “to-do” list work:

      1. Categorize

      Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

      It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

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      2. Add Estimations

      You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

      Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

      Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

      3. Prioritize

      To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

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      • Important and urgent
      • Not urgent but important
      • Not important but urgent
      • Not important or urgent

      You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

      Most of your time should be spent on the first two categories.

      4.  Review

      To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

      For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

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      Bottom Line

      So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

      To your success!

      More to Help You Achieve More in Less Time

      Featured photo credit: Emma Matthews via unsplash.com

      Reference

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