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10 Ways to Boost Your Productivity at the Office

10 Ways to Boost Your Productivity at the Office

You stagger into the office five minutes before your are suppose to start, you have a coffee in your hand. You do like your job, but it is hard to hit the floor peppy and productive every single day. It feels even harder when you find yourself sitting for so long at one time. That is the nature of the job, but how can you change things up a little to create an environment that is more productive and more enjoyable?

Here are ten strategies that can set the tone and keep you motivated to be productive:

1. Plan

Get to your desk about 15 minutes early and write out a daily list of tasks and plan out your day before it begins. This will help to keep you focused and on track throughout the day. Set out your top three most important tasks to do first.

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2. Power hour

Commit! Dedicate the first hour to getting as much done as you can. Avoid your email inbox, favorite blogs, and voicemails, and get right to work. This sets the tone for the day and gives you a great sense of accomplishment that can follow you through to home time.

3. Recess

When we were kids we probably loved recess more than school, but our teacher knew that we needed small breaks to help us learn better. The same is true for working. Allocating specific time periods when it’s okay to become distracted can help make the rest of your day more productive. Just keep them short and then get back to it.

4. Time chunking

By shifting your focus between tedious and repetitive tasks and those that are more engaging, you can keep yourself more happily involved in your work throughout the day. Give each task category a time frame and alternate back and forth between them for best results.

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5. Rock the clock

Rather than working on a project until it’s completed, resolve to work on a project for a set period of time, then change your focus. This will keep you productive and eliminate some of the tedium associated with working on the same project for long periods of time.

6. Organize your email

You can increase sanity by keeping your inbox organized, especially if you get a lot of correspondence on a daily basis. Use folders and filters to keep your email inbox organized and it will be as beneficial as having a tidy desk or cubicle. I personally like to strive for Inbox Zero: daily is great, but definitely by Friday afternoon.

7. Listen to music

Music can help you settle into your work routine. Low-volume music can drown out noises in the office without interrupting other people around you. Choose music that helps you focus without distracting you. It has been shown that while listening to Classical music your IQ actually increases—you might want to give it a try!

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8. Drink up

Hydration is important for a variety of health reasons. Fill up a personal water bottle and keep it with you all day. Keeping a water bottle by your side will prevent you from having to get up over and over to get more water and ensures that you stay hydrated throughout the day. I love to use a 1 liter bottle, and drink one before lunch and one after lunch.

9. Leave your desk for lunch

Having a lunch break away from your desk can disrupt your productivity routine, but it does provide some much-needed relaxation and respite from your work. Enjoy your lunch break and return to your work with renewed energy and focus. Exercising during lunch, even if it is just a quick walk around the park, will also help to keep your energy up.

10. Keep it professional

Respond to personal emails and deal with personal phone calls on your own time. By clearly separating work and home, you can focus yourself better during the day to get more done. If you have important personal tasks that need to be done, use your break or lunch, but walk away from your desk.

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Hit your stride

You can stay productive during work hours if you plan out your day and really think about what you’re doing at work. It doesn’t take much forethought to have a good workday, but the time you put into planning can pay off big time!

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Last Updated on June 1, 2021

7 Signs That You’re Way Too Busy (And Need to Change That)

7 Signs That You’re Way Too Busy (And Need to Change That)

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at this video:

And these articles to help you get unstuck:

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Featured photo credit: Khara Woods via unsplash.com

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