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10 Unexpected Things You Should Do to Become Super Productive

10 Unexpected Things You Should Do to Become Super Productive

There are many things you can do throughout your day that are directly beneficial toward your productivity and workflow. Some of these things might not stand out or may seem like a waste of time, but you need to refresh yourself in order to improve your workflow. I love finding little hacks that allow you to grow your productivity by avoiding work. It’s not procrastination—it is growth. Let’s get super productive!

Take Breaks from Work

A study from the University of Illinois has shown that taking brief mental breaks from work or a task that demands attention can improve your focus in the short term as well as long term. Within the study, Professor Alejandro Lleras quoted, “Constant stimulation is registered by our brains as unimportant, to the point that the brain erases it from our awareness.” These brief mental breaks will help strengthen the brain’s awareness.

What you should do:

1. Go for a 30 minute walk every day.

Take a walk around the block at your workplace. Get some fresh air and enjoy the weather and scenery around you (even if it is all buildings).

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2. Go on a run for over 20 minutes.

Sweat out some of the stressful day, come back re-charged, and work like you’ve never worked before thanks to a boost of focus and adrenaline.

3. Daydream for 10 minutes.

Try looking out the window or sitting on a bench, thinking about life, or even pop in some music and stare at the ceiling—be aimless!

Music, Audio-Reading, and Fresh Air

Fresh air and audio is all you need! “In biological terms, melodious sounds help encourage the release of dopamine in the reward area of the brain, as would eating a delicacy, looking at something appealing or smelling a pleasant aroma,” says Dr Amit Sood at the Mayo Clinic. Gardening and getting out in the fresh air has proven to improve your mental capacity and complexity. Listening to audiobooks has also shown more effective in creating interactions with a reader than physical reading itself; it works in a similar way to how YouTube videos engage with viewers.

What you should do:

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4. Work in the garden for 20 minutes every week.

No virtual gardening! Even if you don’t have a garden, you should at least go outside and get some fresh air.

5. Listen to Audiobooks.

This will help retain info and let you relax while still reading.

6. Listen to music for 2 hours a day.

Show this article to your boss and make an arrangement for this to happen.

Your Clutter and Smartphones

Researchers at Yale identified that the two areas in your brain associated with pain, the anterior cingulate cortex and insula, light up in response to letting go of items you own and feeling a connection toward them. This might sound weird, but it basically means you have a strong emotional connection with the items around you. This is the same reason that people have a stronger attachment to Apple products in Apple stores. Studies by Author Carmine Gallo show this connection.

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What you should do:

7. De-clutter your workspace.

Make it as minimalist as possible and keep it clean—in the same way the Apple Store is so attractive, make your workspace clean and clutter-free.

8. Leave your smartphone at the office.

And go on that walk; this is another great tip for a work-life detox and will improve your mental strength.

9. Separate from social media.

Check your social media accounts every 2–3 hours instead of every five minutes.

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10. Remove your shoes in the office

This will help you relax while at the office, and you will feel stronger and more comfortable with your surroundings.

Featured photo credit: Aleksi Tappura via unsplash.com

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Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

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  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

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2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

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  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

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Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

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Featured photo credit: Emma Matthews via unsplash.com

Reference

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