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10 Tricks Successful People Use to Stay Calm in Stressful Situations

10 Tricks Successful People Use to Stay Calm in Stressful Situations

From CEOs to firefighters to fighter-jet pilots, the ability to stay calm in a difficult situation can mean the difference between success and failure. Research has shown that the mind works best when it is in a moderate state of arousal (not too stressed, but not too calm either). So how do successful people stay cool under pressure?

1. They remain positive. 

Having a negative attitude about the challenges you face is a great way to snowball into feeling overwhelmed. Look at obstacles as opportunities to learn and tough assignments as chances to show the world (and especially your boss) what you are made of. Be confident in your ability to slay whatever dragon lies ahead.

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2. They avoid caffeine.

The last thing you need when you have a lot on your plate is too much caffeine in your system. Caffeine will only further stimulate the areas of your brain that are causing you to feel overwhelmed in the first place. Opt for water instead.

Pascal Lego
    Pascal via flickr

    3. They make jokes.

    If you ever find yourself on a deck of an aircraft carrier, you are likely to hear pilots ripping on each other and joking around about the imminent danger they face on a daily basis. It isn’t that they don’t feel fear; it is that they manage it through humor. Laughter releases hormones that calm you down and allow you to be in control.

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    4. They identify the stressor. 

    Zeroing in on what exactly is making you feel stressed out is the first step in overcoming those feelings. Being able to identify the enemy allows you to figure out what its weaknesses are and which of your strengths are most likely to be useful in any given situation. Just like with a child who is afraid of the dark, things are never as scary when you fully understand them.

    5. They decompress.

    Taking time to step back from a situation and relax can help you reorient your thoughts and view things more clearly. Take a walk, read a book, or watch a movie. Just do something to take your mind off the situation that is getting you worked up. You will be much more effective at problem solving once you have taken time to rejuvenate your mind.

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    6. They reframe the situation. 

    Once you have taken the time to decompress, you may have a completely different perspective on a difficult situation. Embrace new ways of thinking and view problems from all sides. You may realize you were, in fact, trying to climb up the mountain’s sheer cliff face rather than the smoothly winding trail on the opposite side.

    Nomadic Lass planning
      Nomadic Lass via flickr

      7. They make a plan.

      Once you fully understand what you are up against, you can develop a step by step plan to get you to your goal. One tactic successful people use is back-casting, where they think about the final objective they are working towards and identify each step they need to reach on the way to achieving it. From there it is easy to determine when each step needs to be completed to stay on track. Nothing helps you stay calm like a clear plan of attack.

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      8. They get some sleep.

      Just because you have deadlines to meet and people to impress doesn’t mean that you can sacrifice sleep to get there. Not only will losing sleep damage your health, it will make you generally less effective. A tired mind is one that is not able to think clearly and it is hard to stay calm when you are living in a mental fog. We can only learn and adapt when we are rested.

      9. They ask for help.

      Being afraid to ask for help is a sure-fire way to feel overwhelmed. Feeling overwhelmed is bad enough without making yourself feel alone as well. Take advantage of the people in your network who have skills and knowledge that you don’t. More often than not, people are happy to help in any way they can. Feeling like someone has your back is a great way to stay calm.

      oatsy40 relax
        oatsy40 via flickr

        10. They mentally prepare.

        Before projects even begin, successful people train their brains to stay calm when the pressure is on. It comes naturally with experience, but you can consciously work at it too. Play games that encourage mental flexibility under a time limit. The Internet is full of puzzles and games that can help keep your brain in tip-top shape and ready for the next challenge.

        Featured photo credit: Maria Ly via flickr.com

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        Last Updated on September 30, 2020

        Effective vs Efficient: What’s the Difference Regarding Productivity?

        Effective vs Efficient: What’s the Difference Regarding Productivity?

        When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

        Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

        Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

        Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

        Effective vs Efficient

        Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

        A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

        Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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        The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

        Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

        When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

        Effectiveness in Success and Productivity

        Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

        The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

        If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

        When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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        • Has a target solution to the problem been identified?
        • What is the ideal response time for achieving the goal?
        • Does the cost balance out with the benefit?

        Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

        Efficiency in Success and Productivity

        Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

        When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

        Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

        The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

        If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

        Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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        The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

        Combining Efficiency and Effectiveness to Maximize Productivity

        Being effective vs efficient works best if both are pulled together for the best results.

        If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

        It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

        Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

        Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

        Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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        By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

        It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

        Bottom Line

        Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

        • Take the steps that result in meeting the solution.
        • Review the process and figure out how to do it better.
        • Repeat the process with what has been learned in a more efficient manner.

        And just like that, effective and efficient productivity is maximized.

        More on How to Improve Productivity

        Featured photo credit: Tim van der Kuip via unsplash.com

        Reference

        [1] Merriam-Webster: effective and efficient
        [2] Mind Tools: Being Effective at Work
        [3] Inc.: 8 Things Really Efficient People Do

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