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10 Thinking Mistakes You’re Probably Making

10 Thinking Mistakes You’re Probably Making

Our thoughts help us direct our lives: what we should do next, what to say to that person, whether we should change jobs or go on a diet, etc. But what if our thoughts are plainly… wrong? What if they are misguided and lead us to reach the wrong conclusions and make the wrong decisions?

Here are 10 thinking mistakes you might be making… and how to avoid them.

1. Not understanding the Confirmation Bias.

We like to think we are rational, yet we are not. In order to make sense of all the information we get every day, our mind employs filters. And guess what? We make those filters according to our beliefs. That’s known in psychology as the confirmation bias.

If you think you will never, ever, be an achiever, then you will never be one. You will most probably not even try. But even if you do, the moment you see an obstacle… ahhh you knew you couldn’t make this happen!

At the same time, if you think you have what it takes to be successful, guess what? You will have what it takes! Every obstacle that comes in—pheww. Piece of cake. You have what it takes, right? Even if you fail, who cares? Failure just happens to everyone. You have what it takes.

Whether you like it or not, the confirmation bias is affecting you right now. We are wired to be biased. Use it to your advantage :)

2. Thinking that this ONE thing will solve everything.

Your friend Jill lost 20 pounds! Wow. She took a strange pill to help her. You need to get your hands on this pill too! This pill is what made her succeed and you want that too!

What you don’t know—or don’t care to know—is that Jill also changed her diet along with taking that pill.
You cannot really know whether it was the pill or the diet or both that helped Jill lose weight. You can only guess, yet it’s easy to believe it was this ONE thing that led to success. It was the pill. That’s the attribution bias.

And that’s why people ask:

“What’s the ONE thing I need to do to get my business succeed?”

“What’s the ONE exercise I need to do to get toned abs?”

There are multiple keys to success and it’s rarely one thing, or a shortcut, that makes or breaks our success.

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3. Getting pleasure in the current moment—leaving pain for later.

It’s just easy to be lazy.

Let’s do what works for now, and forget about the long-term, shall we? Among others, that’s the recipe of every incompetent government in the world!

That’s exactly how quick fixes and shortcuts blossom. And that’s known as the current moment bias.

4. Confusing correlation and causation.

Tons of studies correlate obesity with a number of diseases and risk factors. Yet, that doesn’t mean that obesity causes those diseases. It only means that people who happen to be obese, might have a higher chance of developing these diseases.

Here’s an example: one person might be obese, but fit. They run, they lift, the are on the move.

Another person might be obese and sedentary.

Maybe most obese people are also sedentary.

And that’s how obesity is linked to several diseases.

Maybe it’s being sedentary that’s the problem, not the weight itself. Who knows, really?

That’s exactly how fat people may show better lab results than thin people.

And if that wasn’t clear enough, check this graph out. Would it be fair to say that Internet Explorer…kills?

thinking mistakes
    Would it be fair to say that Internet Explorer kills just because of this correlation?

     

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    5. You are beautiful, so you must be smart too.

    Did you know that people have a tendency to rate attractive individuals more favorably for their personality traits or characteristics than those who are less attractive? Yup, appearance matters.

    Because you are more beautiful you might come across as more reliable, smart, skilled, and having all sorts of good qualities. That’s known as the Halo Effect.

    6. Predicting the future according to how things feel like right now.

    We are mostly terrible at projecting the future, especially when we are in an emotional situation. We just cannot think straight. Just think of the last time you went to the supermarket and felt hungry. Didn’t you feel you NEEDED all the unhealthy food in front of you?

    Maybe the day after, when you were no longer hungry, you were just stuck with cookies and chips in your cabinet, but no longer feel like devouring them all. Yet, in the supermarket the previous day, you really felt you needed to load up.

    That’s the projection bias and it occurs despite the fact that we have plenty of experience with the undesirable consequences.

    And that’s why next time you go the supermarket hungry, you will still load up on less-than-healthy food.

    7. Being a realist.

    Being a realist must be good for us, right?

    Well, it depends.

    In my course Exercise Bliss, where people who lack exercise motivation learn how to make exercise a daily habit, we all do one thinking exercise.

    Say you are unfit.

    “I’m so unfit”, you think. That’s true. However, you could also think:

    “I’m currently unfit, but I’m taking steps that lead me to higher and higher fitness levels”

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    Both statements are true. The difference is that the first one is discouraging, and increases your chance of quitting exercise, while the second one is encouraging.

    So next time your are being a realist, ask yourself, whether the way you think is serving you, or whether it takes you further away from your goals.

    8. Feeling like we have to fix everything right now.

    Maybe you need to make an extra $1000/month. Or, maybe you want to lose 20 pounds. You want it NOW. You feel you need to make some type of change that would get you the money, or get rid of your extra weight, immediately. So instead of thinking: How can I make $10 more today or this week?, you’re thinking: How can I make $1000 more this month?

    I’m not saying you shouldn’t ask yourself how to get to $1000/month this month, but you don’t have to start from your end goal.

    Getting $10 more this week, or $100 more this month is easier than getting to $1000.

    Then, next month you can increase your number.

    Similarly, you don’t have to lose all the weight this month. You can lose a little this month, and then a little more next month, etc.

    The rush you feel to fix everything immediately only stresses you out, and it’s possible that it’s getting in your way and doesn’t let you move forward. Next time you make this thinking mistake, tell yourself you don’t have to start with the end goal right away. You can work your way towards it.

    9. Believing gurus without understanding them.

    I recently read a fascinating story that explains how different pieces of advice may all be correct. It’s from the Distilled Thinking blog: Here it is:

    “So basically, there are these 5 blind men and they’re all put into a room with an elephant. Don’t ask me why.”

    “But these blind men are all asked to describe the elephant.”

    “The first blind man grabs the elephant’s tail and says, ‘Elephants are thin and long with a tuft of fur at one end.’”

    The audience laughs at this a little bit.

    “Obviously, as far as elephants go that’s not a very good description. But it is actually true. It’s just only true for a certain part of an elephant.”

    “The next blind man gets ahold of the elephant’s trunk and says, ‘Elephants are thick cylinders with two holes at one end.’”

    “Now, this blind guy is right too. But he’s only right in the same way as the first blind guy who held the elephant’s tail.”

    “And so the story goes on with each blind man touching one portion of the elephant or other and each providing his own description of what this thing we call an ‘elephant’ is. The fun part of the story is that these guys are all telling the truth and they’re all right but they’re only right within a certain context.”

    “Business advice is similar. Everyone is totally blind, feeling around in the dark, trying to succeed at building this thing we call a ‘business’. And everyone who has war stories about entrepreneurship is telling the truth. The problem is, that no one has perfect insight and no one knows the whole picture. No one can possibly touch the entire ‘elephant’ of business.”

    Next time you take advice from someone, guru or not, don’t take it at face value. Ask yourself, where is that person coming from? What’s their context?

    10. Confusing your thoughts with you.

    If you find yourself, e.g., being jealous, then that doesn’t mean you are a bad person. It might actually mean you want to do exactly what that other person does, but you are not already doing it!

    Have you noticed you think happy thoughts when you are happy, but negative thoughts when you are tired or sad? You are the same person, it’s your feeling state that brings in different thoughts.

    Thoughts are just thoughts. They come in and they go out. It’s your decision what thoughts you’ll keep, and what thoughts you’ll let go of. But most importantly: These thoughts are not YOU.

    So what thinking mistakes are you making? What are you going to do to make less thinking mistakes today?

     

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    Internet Explorer graph credit: http://chrisblattman.com/2013/05/24/correlation-versus-causation-in-a-single-graph/

    More by this author

    Maria Brilaki

    Maria helps people create habits that stick not just for a month or two but for years and decades.

    How to Have Happy Thoughts and Train Your Brain to Be Happy 8 Ways to Train Your Brain to Learn Faster and Remember More 10 Things Nice People Do Differently That Make Them Achieve More If You Hate Exercise, This Will Probably Change Your Mind 10 Thinking Mistakes You’re Probably Making

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    Last Updated on September 30, 2019

    How To Write Effective Meeting Minutes (with Examples)

    How To Write Effective Meeting Minutes (with Examples)

    Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

    Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

    The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

    Following, are some step-by-step hints to effectively write meeting minutes:

    1. Develop an Agenda

    Work with the Chairperson or Board President to develop a detailed agenda.

    Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

    The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

    2. Follow a Template from Former Minutes Taken

    If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

    Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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    Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

    A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

    3. Record Attendance

    On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

    Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

    All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

    If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

    As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

    It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

    4. Naming Convention

    Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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    For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

    5. What, and What Not, to Include

    Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

    Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

    For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

    6. Maintain a Neutral Tone

    Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

    You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

    Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

    7. Record Votes

    The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

    For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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    This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

    Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

    8. Pare down Notes Post-Meeting

    Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

    People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

    Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

    9. Proofread with Care

    Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

    Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

    10. Distribute Broadly

    Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

    At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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    Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

    11. File Meticulously

    Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

    Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

    One Caveat

    In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

    Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

    The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

    Bottom Line

    Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

    Featured photo credit: Unsplash via unsplash.com

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