Advertising
Advertising

10 Things You’ll Never Find In A Productive Office

10 Things You’ll Never Find In A Productive Office

To ensure that work is completed, deadlines are met and workflow is steady throughout an office, employees must be productive. There was a time when this meant employees should work at full capacity constantly and that they must prioritise their tasks above all other responsibilities.

Fortunately, this is swiftly becoming an outdated idea. Today, many bosses are encouraging their members of staff to be creative, sociable and happy as well as proactive, accurate and productive. These new work environments that avoid an uninviting, bureaucratic setting or situations where employees feel overwhelmed often result in a significantly more productive atmosphere!

To ensure your office is a constructive and dynamic workplace, check out these 10 things you’d never find in a productive office:

1. They Avoid Progression

As I mentioned above: times are changing. Employees can no longer be viewed from a head office as stock-humans that must dedicate all of their attention to work between the hours of 9am and 5pm.

Advertising

For productivity to flow, trust to build and overall employee happiness to flourish, you must encourage it. By following these steps you can begin to evolve, progress and improve.

2. Leaders Set Unclear Expectations

When it comes to working with others, be it in an office or everyday life, it’s important to remember that your group is not comprised of psychic super beings. If you are unclear about your expectations your team will have no real idea of what they’re supposed to be achieving.

Be sure to set clear, attainable goals for both the team and the individuals within it. Be accommodating to each individual and make sure you are fully understood by all before sending them on their way.

3. Nobody Plans Ahead

It’s far easier to plan ahead than to regret a project’s flaws in hindsight. Worse still, trying to work out a plan whilst in the middle of a task can completely drain your productive energy and focus.

Advertising

Make sure you construct a few guidelines and goals before beginning an assignment and you’ll have it done in no time.

4. Delegating Is Discouraged

Have you ever wondered why potential employers always want to know whether you work well in a team? Well one of the reasons could be because they expect you to delegate work to increase productivity. Each individual in an office has different skills that are better suited to different tasks, so it makes sense to assign tasks to those best suited instead of becoming overwhelmed and disheartened.

5. Multitasking Is Encouraged

Whilst delegating is a great idea, multitasking isn’t. Switching and sharing your attention between tasks may mean you get more done, but it doesn’t necessarily guarantee a satisfactory level of quality. Focus all of your attention on one task and your dedication will show though.

6. There Are Interruptions And Distractions

Whilst were on the topic of focus: nothing is more detrimental than being constantly interrupted or distracted. Whilst you’re working, close your email and other tabs to ensure you are 100% disruption free. If it’s an employee or manager that’s causing the interruptions, it may be time to hold an interruption intervention.

Advertising

7. Breaks Are Few And Far Between

If you’ve ever seen a movie or TV show set in an office then you’ll know those who have breaks around the water cooler are often seen as slackers. Meanwhile, those who skip their breaks are depicted as productivity champions who are more dedicated to their work than their social lives. This could not be more wrong!

Breaks are a fantastic way to allow employees to decompress their brains, relax, get their thought juices flowing and most importantly: enjoy work. Walk around, grab a coffee, go on social media or call someone: these are not time wasters! When you return to your work, close your tabs and put your phone away you’ll feel refreshed and ready for another focused, productive few hours.

8. Games Are Forbidden

Speaking of breaks: what could be more fun than a game of pool or ping-pong? Games areas are becoming more and more popular in work environments, particularly in the tech industry and in start-ups. Allowing games into your office will encourage bonding, develop team dynamics, relieve stress and advance activity.

9. Working From Home Is Not An Option

Another idea that’s becoming more popular is telecommuting. Many employers believe working from home will lead to a decline in productivity, when really many employees will work harder in order to disprove these misconceptions and maintain the privilege.

Advertising

Working from home has never been easier, with new video conferencing apps, chat tools and task sites being developed almost every day.

10. No Flexible Work Times

For decades now, a 9 to 5 day has been the usual and for most this just isn’t beneficial. Modern life and workloads can be unpredictable, meaning some people may need to come in earlier or work later into the day. To accommodate this, try trusting your employees with their working hours. For example, if somebody stays late on an evening, why not allow them to come in later the next morning.

Featured photo credit: Workspace Desk from Above via picjumbo.com

More by this author

30 Brilliant Camping Hacks I Wish I Knew Earlier 20 Fascinating Webcams You Can Watch Online Right Now 8 Ways To Stop Emotional Manipulation 30 Of The World’s Most Breathtaking Hiking Trails You Must Visit How You Can Find Peace… On A Map!

Trending in Productivity

1 How to Stop Information Overload 2 7 Natural Memory Boosters That Actually Work for All Ages 3 How to Improve Your Memory: 7 Natural (And Highly Effective) Ways 4 11 Tactics on Increasing Brain Power, Memory, and Motivation 5 How to Use More of Your Brain to Become More Productive and Happy

Read Next

Advertising
Advertising
Advertising

Last Updated on February 21, 2019

How to Stop Information Overload

How to Stop Information Overload

Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

This has to stop somewhere. And it can.

As the year comes to a close, there’s no time like the present to make the overloading stop.

But before I explain exactly what I mean, let’s discuss information overload in general.

How Serious Is Information Overload?

The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

This sounds kind of strange…but bear with me.

When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

We even feel like we have to consume it. And that’s the real problem.

No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

Advertising

The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

But first, admit that information overload is really bad for you.

Why Information Overload Is Bad for You

Information overload stops you from taking action. That’s the biggest problem here.

When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

The belief that you need to be on this constant lookout for information is just not true.

Advertising

You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

How to Stop Information Overload (And Start to Achieve More)

So how to recognize the portion of information that you really need? Start with setting goals.

1. Set Your Goals

If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

Then once you have your goals, they become a set of strategies and tactics you need to act upon.

2. Know What to Skip When Facing New Information

Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

If it does, then ask yourself these questions:

Advertising

  • Will you be able to put this information into action immediately?
  • Does it have the potential to maybe alter your nearest actions/tasks?
  • Is it so incredible that you absolutely need to take action on it right away?

If the information is not actionable in a day or two, then skip it.

(You’ll forget about it anyway.)

And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

3. Be Aware of the Minimal Effective Dose

There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

Advertising

4. Don’t Procrastinate by Consuming More Information

Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

Don’t consume information just for the sake of it. It gets you nowhere.

The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

Procrastination – A Step-By-Step Guide to Stop Procrastinating

Summing It Up

As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

More Resources About Boosting Brain Power

Featured photo credit: Pexels via pexels.com

Read Next