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10 Things Highly Productive People Don’t Do

10 Things Highly Productive People Don’t Do

Highly productive people know the art of getting things done — give them any deadline and they will get it completed before you even ask about it. To increase your productivity and get more out of your days, watch out for these 10 things that highly productive people don’t do:

1. They aren’t e-mail warriors

Highly productive people aren’t e-mail warriors. They don’t spend hours every day buried in their inbox, replying to email after email. They recognize that e-mail is simply a correspondence tool, and they spend minimal time managing their inbox so that they can get to the more important work — as opposed to e-mailing as an end to itself.

The truth is that unless you’re in customer service or doing secretarial work, there’s little reason to spend too much time in e-mail. That’s because your job performance isn’t measured by the number of e-mails you send — it’s likely measured by some tangible output (e.g., number of sales closed for a sales person, amount of savings achieved for someone in procurement, engagement statistics for a social media manager) while e-mail is merely a tool to help you achieve that. Think about what you’re assessed on for your job, and work with this end in mind instead.

Watch: 3 Simple Tips To Achieve Inbox Zero

2. They don’t procrastinate

Do you procrastinate? Highly productive people don’t wait till the last minute before they get things done. Rather, they evaluate their to-dos daily, identify their upcoming deadlines, and clear them quickly such that they don’t have to deal with those deadlines later. Doing things at the last minute only gives them stress, causes late nights, and disrupts their schedule the next day, so they know better than to do that.

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If you procrastinate, here are 11 practical ways to stop procrastination.

3. They don’t check Facebook/Twitter 20 times a day

Highly productive people don’t let social media rule their lives. They limit their social media usage — some don’t even care to have an account!

Unless you use social media for your work/business, chances are you don’t need to check Facebook/Twitter multiple times a day. Once a day should be more than enough to be in the loop of what your friends/family are up to — there’s really no need to refresh your Facebook/Twitter newsfeed hourly to see what your friend had for breakfast or to post your 100th selfie for the month. Use the time to do something more constructive.

4. They don’t complain (for too long)

While complaining can be a temporary stress reliever, highly productive people know that complaining doesn’t accomplish anything. They focus on identifying solutions and working on their problems over complaining.

The next time you feel like complaining, use the 15 to 30 minutes to work on your problems instead. Every little step you take, even if little, will go a long way.

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5. They don’t do things based on urgency only

Highly productive people don’t do things based on urgency (or at least, not based on urgency only) — they do things based on their importance. They know that the urgent tasks are distractions from the real big rocks, and it’s by focusing on the other important tasks that usually never become urgent that they will make the real impact.

The problem with most of us is that we don’t prioritize our to-dos — we do whatever comes to mind or whatever comes tops on our to-do list. This usually means doing the urgent stuff first, which is NOT necessarily the important stuff.  In my latest book with Lifehack 10 Rules of Super Productive People, I share the best way to prioritize your to-dos so that you’ll achieve maximum results with minimal effort.

6. They don’t do things without a deadline

Setting timelines (including deadlines) is Rule #2 of 10 Rules of Super Productive People. Highly productive people know that doing things without a deadline is the surefire formula for procrastination and overly-drawn-out projects. Without a deadline, they’ll either take double the time they need to accomplish the project or never complete it. Hence, they always set clear due dates for their goals and tasks, and this includes setting mini-milestones to achieve along the way.

7. They don’t try to do everything themselves

Highly productive people know that they can’t accomplish everything themselves, so they don’t try to do that. They leverage on the help of other people, be it colleagues, managers, agencies, and outsourced contractors, to support them in their work. After all, no man is an island.

8. They don’t waste any time

Highly productive people never allow time to go by wasted. Every little time pocket, even if it’s just five minutes, is important to them. They use stray minutes in their schedule to get something done, and they know that these few minutes, when added together, can bring a huge impact to their productivity.

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9. They don’t just work hard, they work smart too

Highly productive people know that just as it is important to work hard, it is even more important to work smart. So, they find ways to do things easier, with less effort — and if possible, without involving them. Automating, relying on systems, delegating, outsourcing, and hiring employees are different strategies they use to offload work such that they can get to the more important stuff.

10. They don’t work endlessly without rest

Highly productive don’t work endlessly without rest because they know that it’s a surefire way to become burn out. Rather, they pace themselves out and ensure they get adequate rest every day. They know that the path

10 Rules of Super Productive People Book

If you find yourself nodding to the ideas in this post, you’ll love 10 Rules of Super Productive People. Chocked full of practical tips and advice, this book is about the 10 critical principles of productivity that differentiate super productive people from less productive people. From practical how-tos, to concrete tips, to real-life examples, this book will help YOU to achieve your maximum productivity.

Don’t just take my word for it — here’s a feedback from one of my blog readers Lizette who just purchased the book two days ago:

“I bought your book the day before yesterday and feedback as follows: It is probably the best productivity book I’ve read. I found that I was already implementing some of the chapters (as I have been focusing on being more productive anyway) but there were several chapters that I could use to make dramatic changes right away — the one that was the most relevant for me was the section covering using time pockets more effectively.

 

Then I also took to heart a number of other chapters such as the one about sorting out a daily routine that keeps one energized – I have been very patchy about doing this in the past. It is amazing how just quantifying this as a specific activity for productivity, allows me to gain clarity in this regard.”

Grab your copy NOW from the Lifehack Book Store.

How productive are you, on a scale of 1 to 10? Do you commit any of the productivity boo-boos outlined in this post? Share in the comments section.

Featured photo credit: Personal Excellence Quotes via personalexcellence.co

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More by this author

Celestine Chua

Celestine is the Founder of Personal Excellence where she shares her best advice on how to boost productivity and achieve excellence in life.

How to Stop Procrastinating: 11 Practical Ways for Procrastinators 11 Reasons Why You Aren’t Getting Results How to Get out of a Rut: 12 Useful Ways to Get Unstuck Why Being A Perfectionist May Not Be So Perfect 20 Time Management Tips to Super Boost Your Productivity

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Last Updated on July 10, 2020

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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