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10 Step Power-Method To Systematically Solve Virtually Any Problem

10 Step Power-Method To Systematically Solve Virtually Any Problem

What is the first thing you do when you have a problem? Find solutions?

The first thing you have to do to resolve any problem is not to find solutions. It’s to ask yourself important questions.

Similar to a mathematical problem you had to solve in elementary school, there is always a question at the end of each problem. If there isn’t a specific question at the end of each problem, you won’t know what to solve.

Below are 10 steps you can follow to systematically solve any problem you have. At the end of each step, you’ll find suggested questions that help you solve your problem.

1. Assess if your problem needs to be solved.

Why find solutions to a problem when your problem doesn’t need to be solved in the first place?

Your mind loves to create problems for you to solve. It’s mentally stimulating. But sometimes, if you take a step back and assess your problem, you may find that your problem may not be something you need to solve.

For example, my friend told me that drinking coke is his vice. But his vice isn’t necessary something that needs to be solved. If the benefits he receives from drinking coke outweigh the benefits of not drinking it, why does he need to change his habit? Even if he tries to change, it’s highly likely he would fail because of the benefit he receives from drinking coke.

So whenever you face a new problem, first ask yourself why you want to solve the problem. Assess the cost and benefits of solving and not solving the problem and determine if the problem is still a problem you need to solve.

Suggested Questions:

  • Why do you want to solve this problem?
  • What are the benefits and costs of solving or not solving this problem?
  • Is the benefit of solving this problem more than the benefit of not solving this problem?
  • Is the cost of solving this problem more than the cost of not solving this problem?

2. Identify the underlying problem clearly.

Every time you have a problem, go deeper and ask yourself if there is a deeper underlying problem. What you define as the problem may just be a symptom.

For example, you have a constant headache. Taking medicine will only resolve this problem short-term. It will only help you ease your pain for now. Your headache may just be  a symptom of the problem.

The real problem could be a lack of sleep and dehydration. And if you go deeper and understand why you allow yourself so little sleep, you may find that the bigger problem you have is poor time management or work stress.

Identifying the underlying problem helps you get to the root of the issue. Solving it helps you remove all the small, recurring symptoms that it creates.

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If your problem isn’t clearly defined, then there is no point in finding solutions to it. Because you will end up solving the wrong problem or a problem that is of little value to you.

Suggested Questions:

  • What is the underlying problem here?
  • Is the problem you have defined a symptom instead?
  • What could be causing your current problem now?

3. Define specific and measurable objectives.

Now that you have defined your problems clearly, you can start to develop a strategic plan to tackle your problem.

But before you think of solutions, think of the objectives you are trying to achieve first. Because your problem will never be resolved if you do not have specific and measurable objectives to tell you that your problem has been resolved.

For example, you have identified that your problem is not having enough money to support yourself.

Finding more ways to earn money is good but without a clear objective you can’t check at any point in time if you have resolved your problem or not.

However, if you have determined your objective is to earn $5,000 each month in order to solve a financial problem, you will know that you are beginning to solve your problem when you do earn $5,000 in a month.

Moreover, it’s easier to come up with strategies and test their effectiveness when you have specific and measurable objectives defined.

Suggested Questions:

  • What are your objectives?
  • What are you trying to achieve by resolving this problem?
  • Are your objectives specific and measurable?
  • Does your objectives let you know your progress at any point in time?
  • Does your objectives help you determine if you have solved your problem or not?

4. Come up with as many solutions as you can.

The key to this step is to not filter any ideas you have.

No matter how crazy or how impossible your ideas may sound at first, write them down. Think about the constraints later (discussed in next step.) For now, just let your mind think freely and come up with as many solutions as possible.

For example, if you want to spend 2 hours more each week with your family, think of all the things you are willing to give up for your family. It could be spending less time watching TV, cutting down your commute time or spending less time at work. Even if they don’t seem possible at first, don’t dismiss them yet.

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If you are lost, look for other people who have the same problem as you and understand how they have solved their problem. Their experience will give you great insights into how to solve your problem.

Suggested Questions:

  • What can you do to reach your objectives?
  • What do you think is impossible to do but could help you achieve your objectives?
  • How can you achieve your objectives if you aren’t limited by any constraints?
  • Who has the same problem as you?
  • How did they solve their problem?

5. Determine your constraints and refine your solutions.

Now that you have come up with solutions, it’s time to determine your constraints. Your constraints could be time, deadlines, money, resources or even fears that are blocking you from reaching your objectives.

Using the same example above, you have identified that to have more time for your family the solution is to spend less time at work. However, you feel that it’s not possible to knock off work time because you have so many things to do.

Determine if your constraints are true or just assumptions. Can you eliminate your constraints? Perhaps some of your work doesn’t need to be completed urgently.

Even if your constraints are true and you can’t eliminate them, use them to help you come up with better solutions. Combine your constraints with your initial solution and ask yourself a better question.

So for the example above, ask yourself questions such as:

  • How do I knock off work time while completing the work I need to produce? (Maybe I can trade tasks with my colleagues and do the work that I can do more efficiently.)
  • How can I do my work faster and produce the same outcome? (Maybe I can improve my personal workflow or change the existing way of doing things.)

Suggested Questions:

  • What constraints do you have that prevent you from solving your problem?
  • Is your constraint true or just an assumption?
  • Can you eliminate the constraints you have?
  • What questions can you ask yourself to come up with a better solution?
  • How can you do things differently but yet produce the same results?

6. Pick the best solution.

Having many solutions is good, but it’s important to pick one solution and focus on it.

To pick the best solution, go through your list of solutions and identify the solution that will give you the most results but takes the least time, effort and resources.

Why should you do this?

Implementing the solution that produce the most results will be fine if your solution works out. But what if it doesn’t? You need to think about what you will lose if your solution fails completely. Is it something you can live with?

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Choose a solution which you can implement quickly and test if it works or not.

However, bear in mind, don’t pick the solution that is quick to implement but doesn’t produce the result you want. Always think of the results a solution can potentially provide, then implement the solution.

Suggested Questions:

  • How well can this solution solve your problem and meet your objectives?
  • How much time, effort and resources do you need to implement this solution?
  • Which solutions give you the most results but takes the least time, effort and resources?
  • If this solution fails, can you live with it?
  • Will this solution provide the results you desire?

7. Break the solution down into small action steps.

If you don’t make your solution actionable and easy for you to do, you won’t do it.

Let’s say you have a messy home and your solution is to clean it up. But cleaning it up seems like a lot of work. So what do you do?

You break it into smaller tasks that you can do within 5 – 30 minutes. For example:

  • Put the books on the table back into the cupboard.
  • Empty the trash.

Instead of tackling your problem or implementing your solution fully, chunk it down to bite size so that you can do a bit each day without overwhelming yourself.

Suggested Questions:

  • What do you need to do to implement this solution?
  • How can you break the solution down into small action steps?
  • What can you do within 5 to 30 minutes?
  • Are the action steps manageable or still too overwhelming?
  • How can you break your action steps even further?

8. Ask for help.

You don’t have to solve your problem alone. But you also don’t want to turn your problem into other people’s problem.

After you break down your solution into small actionable steps, it’ll be easier for you to ask others for help, and others are more likely to help you because you will have made it simple for them to help you.

Go through your list of action steps, pick tasks that you think others can do better and faster than you. And simply ask others for help. It doesn’t have to be restricted to friends and family. You can hire a virtual assistant online or someone professional to help you implement your strategy.

Apart from helping you with action steps, you can also ask or hire someone to be your accountability partner. For example, hiring a trainer to help you lose weight.

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You will report your progress to that person every week and tell him or her what you are going to do next week. Having someone holding you accountable will keep you on track.

Suggested Questions:

  • What action steps are easy enough that others are willing to help you?
  • What action steps can others do better and faster than you?
  • Who will be suitable to help you with these tasks?
  • Do you need someone professional to help you with some of the action steps?
  • Who can you seek or hire to be your accountability partner?

9. Prioritize, schedule and follow up.

For the remaining action steps, prioritize them according to importance. Similar to step #6, pick the action steps that take the less time and effort to do but give you the most results.

You want to start off with some easy tasks to get your momentum going and let them build up your confidence.

Pick a few action steps that you think you can complete in a week and schedule them. Then, find a time each week to schedule your next action steps for the week.

For those action steps that you have outsourced to others in step #8, you also need to schedule a time to follow up with the other party and check their progress.

This step is crucial because it minimizes procrastination. If you don’t put your action steps on your calendar, you most likely won’t do it.

Suggested Questions:

  • What are three to five action steps that you can complete this week?
  • When would you be doing these action steps?
  • What actions do you need to take next week?
  • When would you be following up on the action steps that you have outsourced?
  • Have you scheduled these action steps on your calendar?

10. Take action and go back to the previous steps if necessary.

After you have scheduled your action steps, take action accordingly. If you are stuck, go back to any of the previous steps and revise your strategy.

Don’t be afraid to start all over again. You have already gained knowledge and experience in solving the problem from this process.

Even if you are not stuck, it’s good to take a step back and see if you are solving the correct problem, using the most effective strategies and making progress.

Also, check if you have already resolved the problem with the objectives you established in step #3. If you have resolved your problem, there’s no need to carry out the other miscellaneous action steps. Just celebrate what you have achieved so far and congratulate yourself for a job well done.

Suggested Questions:

  • Are the actions that you have taken producing any results?
  • Are you feeling stuck or not seeing any progress?
  • Which step do you need to go back to and revise your strategy?
  • Have your objectives in step #3 been met?
  • If so, do you still need to carry out the other miscellaneous action steps?

Featured photo credit: Worried!/Alon via flickr.com

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Yong Kang Chan

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Last Updated on August 20, 2019

26 Useful Things to Learn Now That Will Change Your Life

26 Useful Things to Learn Now That Will Change Your Life

If you pay attention to your everyday life careful enough, you’ll know that you can learn from everything and everyone you come across. Our life is basically full of useful lessons that we should learn.

Here are 26 useful things to learn that Abhishek A. Singh shared on Quora. Let’s see how these life theories would lead you to live a different life.

1. Primacy and recency: People mostly remember the first and last things that occurred, barely the middle.

When scheduling an interview, ask the employer the time slots they do interviews and try to be the first or the last.

2. If you work in a bar or in customer service of any kind, put a mirror behind you at the counter.

In this way, angry customers who approach you will have to see themselves in the mirror behind you and the chance of them behaving irrationally will be lowered significantly.

3. Once you make a sales pitch, don’t say anything else.

This works in sales, but it can also be applied in other ways.

My previous boss was training me and just gave me pointers. I was working at a gym trying to sell memberships. He told me that once I got all the small talk out of the way and presented the prices, the first person to talk would lose.

It didn’t seem like a big deal but it actually worked. Often there were long periods of awkward silence as the person tried to come up with some excuses, but usually they bought.

4. If you ask someone a question and they only partially answer, just wait.

If you stay silent and keep eye contact, they will usually continue to talk.

5. Chew gum when you’re approaching a situation that would make you nervous, like public speaking or bungee jumping.

When we eat, our brain tell ourselves, “I would not be eating if I were danger. So I’m not in danger.” This has helped me to stay calm.

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6. People will always remember how you made them feel, not what you said.

Also, most people like talking about themselves; so ask lots of questions about them.

7. When you’re learning something new, teach it to a friend. Let them ask you questions about it.

If you’re able to teach something well, you will be sure that you’ve understood it very well.

8. If you get yourself to be really happy and excited to see other people, they will react the same to you.

It doesn’t always happen the first time, but it will definitely happen the next time.

9. The physical effects of stress — breathing rate and heart rate — are almost identical to the physical effects of courage.

When you’re feeling stressed in any situations, immediately reframe it : Your body is getting ready to be courageous, you are NOT stressed.

10. Pay attention to people’s feet.

If you approach two people in the middle of a conversation, and they only turn their torsos and not their feet, they don’t want you to join in the conversation.

Similarly, if you are in a conversation with a coworker who you think is paying attention to you and their torso is turned towards you but their feet are facing in another direction, they want the conversation to end.

11. Confidence is more important than knowledge.

Don’t be intimidated by anyone, everyone is playing a role and wearing a mask.

12. If you pretend to be something for long enough, you will eventually become it.

Fake it till you make it. Period.

13. Not to be creepy, but if you want to stare at someone unashamedly, look directly past them and wait for them to try and meet your eyes.

When they fail to do that, they’ll look around (usually nervously for a second) they won’t look at you again for some time. This is your chance to straight up stare at this person for at least 45 seconds.

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And as suggested by Brian Stutzman:

If you’re staring at someone and get caught, DON’T turn your head or your body to look away, because that just confirms that you were staring.

Just move your EYEBALLS off the person. Unlike turning your head, it’s instantaneous. And the person will think you were just looking at something behind them and that they were mistaken for thinking you were staring. Do it confidently, and ignore any reaction from the person, and you can sell it every single time.

After a second, you can even look back at them with a “Why are you staring at me?” look on your face to really cement the deal!

14. Build a network.

Become the information source, and let the information be yours. Even grabbing a beer with a former colleague once a year will keep you in the loop at the old office.

Former coworkers might have gotten a new position in that office you always wanted to work in, great! Go to them for a beer, and ask about the office. It’s all about connections and information.

15. If you are angry at the person in front of you driving like a grandmother…

Pretend it is your grandmother, it will significantly reduce your road rage.

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    16. Stand up straight.

    No slouching, hands out of pockets, and head held up high. It’s not just a cliche — you literally feel better and people around you feel more confident in you.

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    17. Avoid saying “I think,” and “I believe” unless absolutely necessary.

    These are phrases that do not evoke confidence, and will literally do you no good.

    18. When feeling anxious, clean up your home or work space.

    You will feel happier and more accomplished than before.

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      19. Always buy the first pitcher or round of drinks.

      You’d be surprised how long you could drink on the phrase “I bought the first one.”

      20. Going into an interview… be interested in your interviewers.

      If you focus on learning about them, you’ll seem to be more interesting and dynamic. (Again, people love to talk about themselves.)

      21. Pay attention parents! Always give your kid a choice that makes them think they are in control.

      For instance, when I want my son to put his shoes on I will say ,”do you want to put your star wars shoes on or your shark shoes on?”

      Pro-tip: In some cases, this works on adults.

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        22. Your action affects your attitude more than your attitude affects your action.

        As my former teacher said “You can jump and dance FOR joy, but you can also jump and dance yourself joyful.”

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        23. When a group of people laugh, people will instinctively look at the person they feel closest to in that group.

        Notice who you look at and who look at you when you laugh with a group of people!

        24. If you want to build rapport or gain someone’s trust quickly, match their body posture and position.

        If someone is sitting with her legs crossed, cross your legs. If they’re leaning away from you, lean away from them. If they’re leaning towards you, lean towards them.

        Mirroring and matching body position is a subconscious way to tell if someone trusts you or is comfortable with you. If you’re sitting with your arms crossed and you notice someone else is sitting with her arms crossed, that is a good indicator that you have/are successfully built/building rapport with that person.

        25. The Benjamin Franklin Effect (suggested by Matt Miller)

        I find the basis of the Benjamin Franklin effect is very useful and extends far beyond pencil borrowing. This knowledge is useful in the world of flirting too.

        Asking a girl in your class if you can borrow a pencil or her notes or to explain the homework will make her more likely to like you than if you let her borrow your stuff or are the one to help her. Even just asking a girl to buy you drinks (facetiously) leaves a much bigger impression than offering to or actually buying a girl a drink.

        The best part is it kills 3 birds with one stone: you get the advantages of the favor itself, the person subconsciously likes you more, and it makes them more open to future favors and conversation.

        26. Handle panic and anxiety behaviors by tapping fingers (Suggested by Jade Barbee)

        When you’re feeling stressed, worried or angry, tap each finger tip while thinking (or speaking quietly) a few specific words about what is bothering you. Repeat the same words while tapping each of your 10 fingers, including thumbs.

        For example, tap while saying, “I’m so angry with her…” Doing so will likely take the charge out of the feeling and return you to a more resourceful (better feeling) state of being. It’s called EFT (Emotional Freedom Technique) or “tapping,” and it is useful in many life situations – emotional sadness, physical pain, food cravings, traumatic memories…

        Featured photo credit: Nicole Wolf via unsplash.com

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