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10 one-minute time hacks that will make you more productive

10 one-minute time hacks that will make you more productive

You’re busy, and while reading about powerful time management techniques can be productive, many of the ones out there are simply too complex, complicated or involved to think about.

These 10 time hacks are as simple as they come. Every single thing in this list will take you less than one minute to implement into your life, but the results of each can be incredible. Here are 10 one-minute time hacks that will make you more productive.

Say “no” to three things

Here’s a challenge for you: this week say “no” to three commitments that might zap you of your energy, time, or motivation. One of the easiest ways to get more time, energy, and motivation is to say no to to pointless commitments that weigh you down.

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Turn off all of your email alerts

New email alerts don’t cost you much time, but they cost you a ton of attention. Every time a new alert comes in, you look at it (just in case it happens to be important), and then you have to re-orient yourself to what you were trying to focus on before. In my opinion, they’re worth shutting off completely. Also, they don’t convey nearly enough information about the message you received to be overly useful.

While you’re in there tinkering with your email settings, I think it’s also useful to reduce the frequency of how often your mail client checks for new messages (plus, having your phone check for new email less often will save you battery life).

Start keeping a list of everything you’re waiting on

You likely already have a to-do list because if you didn’t, you would have a thousand commitments bouncing around in your head everyday. But it’s just as mentally taxing to keep track of everything you’re waiting for. When you maintain a list of everything you’re waiting for, you can make sure nothing slips through the cracks, and you can worry a lot less about the things you need to stay on top of.

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Two Minutes

    Live by the two-minute rule

    One of my favorite elements of David Allen’s “Getting Things Done” methodology is his two-minute rule. The rule is quite simple: the moment you realize you have to do something (like when you receive an email you have to action), if it will take less than two minutes, do it. If it will take more than two minutes, schedule completing it later.

    In practice the rule works incredibly well, because it takes the thinking out of prioritizing tasks and picking which one to do. It’s very easy to lose a ton of time scheduling tasks, organizing your emails, and so on. When you just do something, you eliminate all of that cruft. As Allen put it in a recent interview with him, “it will take you longer to stack and track [some tasks] and remind yourself than if you finish it the first time it’s in your face”.

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    Make a list of three outcomes you want to get out of today

    Not to-dos; outcomes. The “rule of 3” is one of my favorite productivity rituals, and its power lies in its simplicity. Define three outcomes you want to make happen today. Not things you have to do; actual results you want to get done. Ask yourself, if it’s the end of the day, what three things do you want to have accomplished?

    Start working on pomodoro time

    The Pomodoro Technique is a simple time management technique that breaks your time down into chunks. For 25 minutes you turn off all possible distractions, and then work on only one thing for that time. After your first “pomodoro,” you take a five-minute break, then wash, rinse, and repeat two more times.

    After that, you work for another 25 minutes and take a 15-minute (or longer) break. This technique reduces the ugly, ambiguous tasks on your to-do list down into something you do in a series of easy-to-manage, 25-minute chunks of time.

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    Find one activity that gives you more energy, and schedule doing it

    This one seems almost too obvious to put on the list, but no one takes the time to do it. Are there certain people that provide you a ton of energy and motivation after you talk to them? Schedule a lunch with them. Are there certain things you do that give you a ton of energy, like hitting the gym before work, meditating, or spending time with your kids? Schedule time for that too.

    Take more breaks 

    It might sound counterintuitive, but taking more breaks is one of my favorite ways to become more productive. Breaks prevent you from becoming fatigued and tired, and they help you slow down, step back from your work, reflect, and come up with better ideas. I think even taking a one-minute break can have profound affects on your productivity.

    Download RescueTime to track how you spend time on your computer 

    RescueTime is a free utility (for Mac, PC, or Android) that tracks exactly how you spend time on your computer. You simply sign up for the service, download the app, set it, forget it, and at the end of every week the service will send you an email saying exactly how productive you were. You can then log onto the company’s website to see detailed stats on precisely where your time went, and the service even presents you with a productivity score that shows you how productive you were.

    Define the very next steps you need to take to do something you’re procrastinating on

    One of the largest reasons people procrastinate with getting things done is that their tasks and to-dos are too ambiguous. Take one thing you’re procrastinating on, and define the very next thing you have to do to get it done. This will make the task less ambiguous, and it will also give you a kick in the butt to get it done.

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    Last Updated on June 13, 2019

    10 Best Success Books You Need to Read to Be Great at Business

    10 Best Success Books You Need to Read to Be Great at Business

    Take a minute and think about some of the most successful people you know.

    I’d bet they’re great with people, are super-productive, and think differently than most. After all, that’s how they got to be where they are today.

    Jealous of them? You don’t have to be.

    You can learn these same skills by studying some of the best business and success books that can help you take your game to the next level. Here’re 10 of my favorites:

    1. How to Win Friends and Influence People by Dale Carnegie

      Dale Carnegie’s best-selling book that helped to launch a personal growth empire should be required reading for everyone who wants to learn how to build and nurture relationships for a lifetime.

      Read this book and you’ll learn some simple advice than can help you build popularity points within your current network and just as important, expand it to others.

      Get the book here!

      2. Focal Point by Brian Tracy

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        Got a lot on your to-do list? Of course you do. But what separates productive people from others is their ability to focus on a singular task at a time, and getting it done before moving on to the next one.

        Sounds simple in theory, but this can be extremely difficult in practice. In Focal Point Brian Tracy offers tips to help build discipline and organization into your day so you can get more stuff done.

        Get the book here!

        3. Purple Cow by Seth Godin

          Creating a “me-too” product can be easy at the start but can doom you to business failure. That’s why marketing maverick Seth Godin recommends creating a product that is truly different from anything already available in the marketplace.

          In essence by making the product different you’ll be building the marketing into the actual product development…which just makes your actual marketing a helluva lot easier.

          Get the book here!

          4. The Magic of Thinking Big by David Schwartz

            If you’ve struggled with procrastination or small thinking, this is the book for you. In it Schwartz offers practical advice that can help you get inspired and motivated to create a bigger life for yourself. And with it can be a more lucrative and rewarding career.

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            Get the book here!

            5. Man’s Search for Meaning by Viktor Frankel

              It can be difficult for lots of people to keep things in perspective, especially when working on high priority and urgent projects at work.

              Man’s Search for Meaning can be a life-changing book in the sense that it can open your eyes to a first-hand experience of one of the greatest atrocities in the history of mankind, while also teaching a valuable lesson about having purpose.

              Get the book here!

              6. The 4-Hour Work Week by Tim Ferriss

                Solo-entrepreneurs can learn a ton from the guy who made lifestyle design popular. But guess what? The 4HWW isn’t just for guys and girls who want to start a small online business.

                Smart moves like outsourcing, following the 80/20 rule, and automating processes should be made by entry-level workers and established executives alike.

                Get the book here!

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                7. Think and Grow Rich by Napoleon Hill

                  I remember sitting on a couch and opening this book on a Saturday morning, thinking I’d get through a chapter and then get on with my day. Instead, about 12 hours later, I was finished with the book. The concepts in it were mind-blowing to me.

                  To think that thoughts can create your reality sounded a little far-fetched at first. But after going through the book and understanding that your thoughts create your beliefs, which lead to actions, which then lead to habits….well you can get where I’m going with this.

                  If you focus your thoughts on success, achieving it will be much more likely than thinking about obstacles, failures and everything else that can get in your way.

                  Get the book here!

                  8. The One Minute Manager by Kenneth Blanchard

                    If you’re going to read one management book in your life, this should be it. It’s simple. You can read it in an afternoon. And the advice works.

                    Get the book here!

                    9. The Lean Start-Up by Eric Ries

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                      Before you create any sort of business you’ll want to give Lean Start-Up a read through. Doing so can save you money, time and other resources you could have potentially wasted otherwise.

                      Get the book here!

                      10. The Monk and the Riddle by Randy Komisar

                        The story Randy Komisar shares in the Monk and the Riddle offers advice about not just about how you need to think when starting a new business, but also about how to build a life you’re passionate about.

                        Understanding the technical aspects of launching a start-up is great, but if you don’t have the staying power to stick with it when the going gets tough then it’s not likely to work.

                        This book can help you understand this lesson before you spend blood, sweat and tears on a project that you’re heart isn’t into.

                        Get the book here!

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                        Featured photo credit: Unsplash via unsplash.com

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