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10 one-minute time hacks that will make you more productive

10 one-minute time hacks that will make you more productive

You’re busy, and while reading about powerful time management techniques can be productive, many of the ones out there are simply too complex, complicated or involved to think about.

These 10 time hacks are as simple as they come. Every single thing in this list will take you less than one minute to implement into your life, but the results of each can be incredible. Here are 10 one-minute time hacks that will make you more productive.

Say “no” to three things

Here’s a challenge for you: this week say “no” to three commitments that might zap you of your energy, time, or motivation. One of the easiest ways to get more time, energy, and motivation is to say no to to pointless commitments that weigh you down.

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Turn off all of your email alerts

New email alerts don’t cost you much time, but they cost you a ton of attention. Every time a new alert comes in, you look at it (just in case it happens to be important), and then you have to re-orient yourself to what you were trying to focus on before. In my opinion, they’re worth shutting off completely. Also, they don’t convey nearly enough information about the message you received to be overly useful.

While you’re in there tinkering with your email settings, I think it’s also useful to reduce the frequency of how often your mail client checks for new messages (plus, having your phone check for new email less often will save you battery life).

Start keeping a list of everything you’re waiting on

You likely already have a to-do list because if you didn’t, you would have a thousand commitments bouncing around in your head everyday. But it’s just as mentally taxing to keep track of everything you’re waiting for. When you maintain a list of everything you’re waiting for, you can make sure nothing slips through the cracks, and you can worry a lot less about the things you need to stay on top of.

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Two Minutes

    Live by the two-minute rule

    One of my favorite elements of David Allen’s “Getting Things Done” methodology is his two-minute rule. The rule is quite simple: the moment you realize you have to do something (like when you receive an email you have to action), if it will take less than two minutes, do it. If it will take more than two minutes, schedule completing it later.

    In practice the rule works incredibly well, because it takes the thinking out of prioritizing tasks and picking which one to do. It’s very easy to lose a ton of time scheduling tasks, organizing your emails, and so on. When you just do something, you eliminate all of that cruft. As Allen put it in a recent interview with him, “it will take you longer to stack and track [some tasks] and remind yourself than if you finish it the first time it’s in your face”.

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    Make a list of three outcomes you want to get out of today

    Not to-dos; outcomes. The “rule of 3” is one of my favorite productivity rituals, and its power lies in its simplicity. Define three outcomes you want to make happen today. Not things you have to do; actual results you want to get done. Ask yourself, if it’s the end of the day, what three things do you want to have accomplished?

    Start working on pomodoro time

    The Pomodoro Technique is a simple time management technique that breaks your time down into chunks. For 25 minutes you turn off all possible distractions, and then work on only one thing for that time. After your first “pomodoro,” you take a five-minute break, then wash, rinse, and repeat two more times.

    After that, you work for another 25 minutes and take a 15-minute (or longer) break. This technique reduces the ugly, ambiguous tasks on your to-do list down into something you do in a series of easy-to-manage, 25-minute chunks of time.

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    Find one activity that gives you more energy, and schedule doing it

    This one seems almost too obvious to put on the list, but no one takes the time to do it. Are there certain people that provide you a ton of energy and motivation after you talk to them? Schedule a lunch with them. Are there certain things you do that give you a ton of energy, like hitting the gym before work, meditating, or spending time with your kids? Schedule time for that too.

    Take more breaks 

    It might sound counterintuitive, but taking more breaks is one of my favorite ways to become more productive. Breaks prevent you from becoming fatigued and tired, and they help you slow down, step back from your work, reflect, and come up with better ideas. I think even taking a one-minute break can have profound affects on your productivity.

    Download RescueTime to track how you spend time on your computer 

    RescueTime is a free utility (for Mac, PC, or Android) that tracks exactly how you spend time on your computer. You simply sign up for the service, download the app, set it, forget it, and at the end of every week the service will send you an email saying exactly how productive you were. You can then log onto the company’s website to see detailed stats on precisely where your time went, and the service even presents you with a productivity score that shows you how productive you were.

    Define the very next steps you need to take to do something you’re procrastinating on

    One of the largest reasons people procrastinate with getting things done is that their tasks and to-dos are too ambiguous. Take one thing you’re procrastinating on, and define the very next thing you have to do to get it done. This will make the task less ambiguous, and it will also give you a kick in the butt to get it done.

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    Last Updated on September 24, 2020

    17 Ways Learn New Skills Faster and Enjoy the Process

    17 Ways Learn New Skills Faster and Enjoy the Process

    In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

    The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

    Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

    1. Deconstruct and Reverse Engineer

    Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

    For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

    2. Use the Pareto Principle

    Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

    Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

    3. Make Stakes

    Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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    However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

    4. Record Yourself

    Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

    5. Join a Group

    There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

    6. Time Travel

    Visit the library. Although everything is moving more and more online, there are still such things called libraries.

    Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

    7. Be a Chameleon

    When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

    Studies have shown that, apart from learning,[2]

    “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

    Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

    8. Focus

    Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

    Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

    9. Visualize

    The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

    Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

    Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

    10. Find a Mentor

    Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

    Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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    If you need help learning how to find a mentor, check out this article.

    11. Sleep on It

    Practice your new skill within four hours of going to sleep.

    Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

    12. Use the 20-Hour Rule

    Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

    His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

    Check out his video to find out more:

    13. Learn by Doing

    It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

    Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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    14. Complete Short Sprints

    Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

    One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

    15. Ditch the Distractions

    Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

    Before you sit down to learn new skills, make sure that potential distractions are far from sight.

    16. Use Nootropics

    Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

    Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

    Find out more about brain supplements in this article.

    17. Celebrate

    For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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    The Bottom Line

    Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

    More Tips on How to Learn New Skills

    Featured photo credit: Elijah M. Henderson via unsplash.com

    Reference

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