Advertising
Advertising

10 Management and Business Skills Everyone Should Learn To Be More Productive

10 Management and Business Skills Everyone Should Learn To Be More Productive

Business leaders measure productivity by the quality and quantity of output over input. Management seems to have a big part in a business. They decide, implement actions, and take the control. The professional skills and roles of managers are important to be adapted and put into practice not only by business people but all people who want to do and be more everyday.

1. Prioritize tasks

Lining up your daily tasks can be one of the effective ways to be productive. Focus on what is important by asking what are the things needed to be done first or by measuring the value of each task needed to be accomplished. It is essential to assess the things needed first to finish the right job at the right time.

2. Manage time properly

Get an early start. Doing things now instead of later is the ultimate secret that business people use to get more done, providing a schedule and record to help them track their activities and progress during the day. They reward themselves with a break that is short enough to avoid wasting time but long enough to refresh and clear their minds.

Advertising

3. Know when to say ‘yes’ and when to say ‘no’

“I nourish myself by saying “no” when I mean no, and “yes” when I mean yes. I know what I want.”

What keeps people from saying ‘yes’ instead of ‘no’ (when they mean ‘no’) is the fear of losing opportunities. In some cases, there are people that don’t want to be rude to others and make others feel rejected, so they take the responsibility. But, it is all up to you. Come to think of it, everyone has their own desires and priorities in life. There is nothing wrong with saying ‘no’ to the things you don’t want and you are no longer interested in doing, as long as saying it will do no harm to others.

4. Begin with the end in mind

Business people have a clear picture of the goals they desire to achieve or to have at the end of the day, week, month or even year. It helps them focus more on important concerns. It also involves the idea of “believing in yourself” that you can do it. Efficient and timely strategies can lead to successfully achieving the goal. Nothing happens in waiting for things to come your way, so the most important step is to make it happen.

Advertising

5. Keep on learning and finding new ways

Knowledge can be found everywhere. It is not only something people can get in school, but is also acquired through their personal experiences. Productive business people look for hobbies that will encourage their learning everyday. They explore. They are open to new great things that could help them grow mentally, physically, and emotionally.

6. Allocate resources efficiently

In business terms, resource allocation is the proper assignment and management of scarce resources to effectively support an organization’s goals. Management knows how to maximize their time (to get duties done before the deadline) and power (to create and accomplish more productive things everyday). They learn to value what they have today and create wise actions out of it, because not all things will be present at all times.

7. Use the right tools to stay productive

Productive tools can improve the level of productivity and maximize efficiency while working. Mobile phones, although not objectively stated, are obviously essential when dealing with your team, for example, in group projects, since it can bridge the gaps of communication with the members. With the rise of technology, productivity applications on mobile devices are highly useful and powerful and helps business people keep track of daily agendas and increase their productivity level.

Advertising

8. Live for today

“Work smarter, not harder.”

Productive business people normally dwell on things they have yet to achieve, but they always have breaks intended to appreciate life and to focus in the ‘now.’ They avoid worrying about things regarding the future that can ruin the day.

9. Deal with the unexpected

Unexpected events can come anywhere, at any time, to anyone. Business people prepare for the worst. They learn to keep everything in mind to deliver a quick and meaningful response.

Advertising

10. Get organized

Like beauty, organization comes from within. It has to start within oneself before other people can actually see it. Organized people know how to keep everything in its proper place. They carry a journal and love to make lists. They are busy categorizing so everything will fall into place.

More by this author

The Fade: The Trendiest Hairstyle For Men Right Now Ultimate Bucket List For Over 20s Cocktails From 30 Countries Around The World facebook marketing 7 Strategies To Boost Your Facebook Business Page productivity apps 26 Of The Best Productivity Apps In One Infographic

Trending in Productivity

1 How to Live up to Your Full Potential and Succeed in Life 2 Why To-Do Lists Don’t Work (And How to Change That) 3 8 Most Effective Games and Apps to Learn to Type Fast 4 10 Practical Ways to Improve Your Time Management Skills 5 4 Simple Steps to Brain Dump for a Smarter Brain

Read Next

Advertising
Advertising
Advertising

Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

Advertising

  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

Advertising

2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

Advertising

  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

Advertising

Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

More to Help You Achieve More in Less Time

Featured photo credit: Emma Matthews via unsplash.com

Reference

Read Next