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5 Steps to Automate Your Cash Flow

5 Steps to Automate Your Cash Flow

One of the most underrated elements of personal finance is behavioral in nature. Being human, we are emotional beings. While not a bad thing, it can lead us to make some poor financial decisions. Our financial decision-making processes, influenced by a mix of logic and emotion, can be structured to reduce the temptation to spend spontaneously.

A few years ago, I designed and implemented the following cash flow management process as part of my own financial plan. I’ve been extremely happy with how easily I’ve been able to reach some of my life goals and objectives by reducing the influence my emotions have on my financial decisions. I have a feeling that this cash management system will help you too.

1. Calculate and Categorize Expenses

The first step of any financial analysis and system design endeavor is to gather the relevant data. In this case, you will want to start by determining your monthly expenses and pooling them into different types or categories.

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One of the best ways to categorize your expenses is to lump all of your monthly household bills in one category and discretionary expenses in another. To accomplish this, you should take your mortgage, phone, utilities (water and electricity), and internet bill and determine what you pay for all of those expenses in an average month. Next, total how much you spent on coffee, clothing, food, gas, and any other day-to-day expenses on a monthly basis.

Once you have calculated your “fixed” monthly costs, you should make the decision to use what’s left over to invest, pay down debt, and accomplish your life goals.

2. Plan for Savings and Investments

With the understanding that life can throw some unexpected (and sometimes expensive) events at you, think about having a safety fund. Your safety fund should be denominated in cash and equal to three to six months worth of your total cash outflows. I’ve found that the best way to fund a safety net is by placing a few hundred dollars in a savings account every month.

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Once your safety net is completely funded, it would be wise to keep funding the account with the same amount of cash. This will allow you to save the additional cash needed to make additional payments on your mortgage principal. You can also decide to use the additional savings to fund an IRA or other tax advantaged investment account as well.

3. Create Separate Bank Accounts

To reduce the temptation to spend the money that you would rather save and invest, you can utilize a couple of separate bank accounts for each expense category. With this in mind, open a checking account with your mortgage lender and use that account to pay all of your household bills (mortgage, phone, utilities, etc.). This account can also be used to store your safety funds and additional savings.

Additionally, the income that is left over after funding your “household account” can be sent to a “day-to-day expense” checking account. This way, your income allotments match your expenses and you have built an automatic cash flow system.

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4. Use Direct Deposit and Automatic Allotments

In order to eliminate the burden of having to manually transfer funds between your various bank accounts, you can take advantage of direct deposit, automatic allotments and your bank’s online bill payment system. These tools will allow to reduce the time it takes to manage your personal finances.

To accomplish this task, estimate how much money you will need to send to your household account every month. Remember that you will need enough to pay your monthly expenses and still have some left over for your safety fund. Once the estimate is complete, set up an allotment to transfer half of those funds to your household bank account each paycheck.

The remaining funds (left over after the household expense allotment) should be deposited into your “everyday” expense account. These funds can be used to purchase food, clothes, gas and any other personal items that you might want.

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5. Implement and Monitor Your Progress

Once you have all of these pieces lined up (amounts determined, bank accounts opened and allotments made), all that is left to do is implement and monitor your new cash flow system. The best part about making the decision to automate your cash flow is that it reduces the temptation (usually emotional in nature) to break your budget.

A few months after implementation, you might notice that you have over or under-estimated how much you need for the various expense categories. Whichever the case, you will need to make adjustments to your allotments and/or your purchasing behavior.

Keep in mind that a great cash flow management system is worthless if it’s not implemented. The most important part in the financial planning process is putting in the work and taking action.

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Last Updated on June 26, 2020

25 Easy Tips on How to Save Money Fast

25 Easy Tips on How to Save Money Fast

“How to save money fast?” This is the question asked by all of us not in the top 1% of rich people.

If you are looking for ways to drastically reduce your expenses immediately, first look at what you need to spend money on every week. And I mean really need.

You don’t really need to order in food. You don’t really need to buy expensive perfume.

Building from that, you can work out how your regular expenses can be reduced.

As for irregular expenses, they can also be deceptively costly in the long run. Once-off buys can also be tackled with some prudent planning and a little extra research.

And remember: a budgeted lifestyle does not mean a bad or boring one!

But first, understand what budget you can cut down on daily:

  • Regular expenses for the average adult (can be trimmed but not eliminated):
    • food
    • rent/mortgage
    • cell phone
    • insurance
    • socializing/entertainment
    • transportation
    • hygiene products
    • household bills
  • Irregular expenses for the average adult (can be eliminated or cut down a lot):
    • travel
    • clothing
    • medication (*depends)
    • grooming (hair, nails etc.)
    • gifts

Now, let’s dive right into the 25 ways to save money fast:

Save Money on Food

1. Bring a stock of food to the office/work

Instead of popping out for an overpriced salad and a smoothie, leave a set of basic utensils at the office as well as a stock of non-perishable goods such as tinned fruit, tuna, rice crackers and so on (try to avoid the junk food and this can turn into a pretty great diet!).

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Stocking up means you won’t forget or say “I didn’t have the time” when you rushed out to work in the morning.

2. Buy the store-brand version

Many basic foods, such as bread and milk, will taste exactly the same as their branded alternatives. Go for stuff with minimal additives and preservatives. Meat in a tube is probably insanely unhealthy!

3. Eat cheaper cuts of meat

Learn how to tenderize and flavour cheaper meat and fish, and save on the (typically) most expensive item on your grocery bill.

4. Have group dinners

If 10 friends put $5 each in the kitty, it’s pretty easy to make a giant lasagne and get refreshments, as well as hang out with your favourite people.

Save Money in Transport

5. Get a bicycle

Save on gas money and bus/metro fares with this underrated mode of transport.

6. Use public transport and/or don’t get taxis

Some places can only be reached by car. But as a good practise, check your public transport website and see if any routes pass nearby where you need to get to. Walk as much as you can.

7. Find the cheapest gas

Regularly check out where the cheapest gas can be bought.

Save Money in General Shopping

8. Shop online

Not only will you save on the gas or transport fares from going to the shopping mall but you will also find better deals

9. Sell your old stuff

Get your unwanted belongings up on eBay ASAP and earn a few dollars.

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Here’re more ideas for you: 25 Things to Sell to Make a Lot of Money

10. Bulk buying stores

For regular non-perishable/slow perishable purchases such as toilet paper, cat food, pasta, washing powder and so on, do an epic stocking-up trip to a co-op or equivalent (my mum used to go to a place that restaurants buy from).

Be wary of supermarket “deals”, as some have been found to be fraudulent after working out a simple calculation.

11. Become a flea market/car boot sale/street market guru

You can find original gifts and develop good negotiation skills at these places.

12. Generic brand medication

More often than not, the generic version of paracetamol and other basics work the same as the branded version.

13. Choose deodorant, not perfume

It blows my mind when someone drops $70 on a bottle of spray. Stick with a nice deodorant, and not only will you smell just fine but you’ll be sweat-free as well!

Cut Down on Household Expenses

14. Printing

Ink is one of the most expensive substances in the office and coloured ink is doubly so. B

e more efficient and choose black and white, and if your printer doesn’t have a print-both-sides options, just print odd pages first, re-insert the paper and print even pages.

Expand the margins of what you are printing as often as you can to save on paper.

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15. Minimize SMS and phone calls

A combination of a free chat service such as WhatsApp and a free call service such as Skype can reduce your bill to nothing (so long as you have a decent Wifi connection).

16. Shop around for insurance

Most people don’t spend enough time searching for the best insurance deal.

Keep a watchful eye out for deals and new competitors in the market.

17. Try re-negotiating your rent/mortgage

If you have built up a good credit history or a good rapport with your landlord, then chances are a frank chat about needing to tighten your spending could result in lowering your payments. You’ve nothing to lose from trying.

18. Don’t get a TV

Invest in a computer/laptop and an internet-only package. You can watch more (and often better) entertainment on the web, and skip the advertisements as well.

19. Pool your internet bill with a neighbour

My apartment building is basically a big old house split into three apartments. There are five of us in total. We pool the internet bill, making it crazy cheap.

Save Money in Socializing, Entertainment And Travel

20. Have house parties

Instead of paying for overpriced drinks, set up a series of in-house get-togethers with your friends. Everyone takes a turn, so it’s not always your house that needs cleaning.

For sound insulation, hang heavy drapes on the walls and windows. For music, invest in a good second-hand set of speakers which you can connect to your computer. Let Spotify or Grooveshark playlists do the rest.

21. Open festivals, meetups and events

It never fails to surprise me how much underground stuff goes on around me for free or for very cheap. Find out who runs the blogs and websites that list all the less well-known cultural activities.

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22. Volunteer

If you can’t pay for a ticket, volunteer and get to be there anyway.

23. Housesit

There are multiple housesitting websites offering you the possibility to avoid paying hotels and skip the discomfort of crummy hostels.

Save Money on Hygiene and Beauty

24. DIY beauty

French manicures, pedicures, waxing, eyebrows… pretty much all of these can be achieved at home (and done well) with some practise. There are plenty excellent blogs and YouTube tutorials to help.

25. Fewer haircuts/volunteer at a trainee hairdresser

If you can’t bear the risk of a trainee touching your locks, learn more ways to manipulate your hair as it grows and get haircuts sparingly. Women’s haircuts are outrageously priced in many cities.

Bonus: Effective Money-Saving Tips for Everything

Here’s a summary of what you can generally do to save more money:

  • Share/pool resources. Organize a neighbourhood sharing scheme, common resources for your apartment block or with your friends. Not everybody needs an individual lawnmower.
  • Buy energy-saving everything. The easiest way to lower your bills – replace those lightbulbs!
  • Buy in bulk. Be sensible about it (i.e. make sure you have space!), and drastically reduce weekly expenditure.
  • DIY. Skill up using YouTube tutorials on plumbing and many other essential services so you never have to pay for simple problems again.
  • Research a lot before making a decision. Most money-wasting is the result of poor preparation and planning. Don’t shirk this part just because you don’t like it!
  • Use your network. Your network is full of resources that can ease the pain of budgeting. Ask for help.
  • Stop and think. Do I really need it?

Unfortunately, there are some things that require plain ol’ giving up for the time being. This can include high-cost sports such as skiing, the latest versions of some technologies, the finest brands of food/drinks, premier seats at the opera and most other indulgences.

What is important to remember during lean times is that when you look back on your life, it will be the experiences that stand out, not the extra comforts.

Living on a budget can teach you a lot about how much you can really get out of your paycheck. We only live one life, so make the most of every penny you earn!

More Tips for Personal Finance Management

Featured photo credit: Unsplash via unsplash.com

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