Advertising
Advertising

The Not-Do List: 9 Things You Need To Stop Doing

The Not-Do List: 9 Things You Need To Stop Doing

    We’ve all familiar with creating a to-do list to increase our productivity. Another list which can jumpstart our productivity is the not-do list – things we shouldn’t do. By being conscious of what to avoid, it’ll automatically channel our energy into things that we want to do. Doing both hand in hand will maximize our performance.

    If you want to take your productivity to the next level, here are 9 habits avoid:

    Advertising

    1. Trying to do everything

    I mention 80/20 rule a lot in my articles because it’s true. And I’ll repeat again. Not all tasks are equal. Each task has its own importance. In fact by the 80/20 rule, 20% of the tasks on our to-do list account for 80% of the value. So cut ferociously at your to-do list and slice away the 80% low-value tasks. When you’ve streamlined it to the minimum essential, laser focus all your energy on those 20% high value ones. Do the same thing the next day. Rinse and repeat. Keep only the absolute important things and let go of the rest.

    Read Strategy #6 on 13 Strategies To Jumpstart Your Productivity for more on the 80/20 rule.

    2. Answering all emails (or calls and messages for that matter)

    I used to think I have to reply to all emails until I noticed that not all my emails were replied to. In fact, many weren’t, even when they were follow-up replies to reader mails asking for help. Seemingly, all the effort that go into meticulously typing, wording and formatting my mails wasn’t really getting me anywhere. I would be stuck in email land the whole day long with no output to claim of my own except for an increase in mails in my sent box. So I began to selectively reply to higher priority emails , and the world didn’t stop. In fact, I now have more time to create more high value content and articles for readers, which is a big win for everyone.

    Advertising

    3. Thinking you have to do everything immediately

    Apart from my to-do list and not-do list, I also have a do-later list. This is to collect the items that drop in mid-way through the day, usually administrative, nitty gritty tasks that don’t take much time but aren’t majorly important too. If I drop what I’m doing at the moment to work on them it can be disruptive, so instead I put them in my do-later list. Then at the end of the day, I batch and process everything at one go. It’s a lot more effective.

    Likewise for my emails, I have a “Reply by Tue/Thu/Sat” folder where I archived mails to deal with on the respective days.

    4. Putting important tasks off

    Procrastination is the mind killer. It may seem like a good idea to put off that task now, but that’s just setting yourself for a jam later on, and it’s not worth it. Get started on your most important projects now and stop putting them off. Out of all the people I’ve met in all my life, I’ve never come across anyone who gets authentic joy and happiness from procrastination. The ones who claim to be happy procrastinating are usually living in an illusion, alternating from “Oh I’m happy the way I am” to “I wish I don’t have to do this” to “Sigh I wish I started earlier” in a matter of seconds.

    Advertising

    Don’t subject yourself to such a situation. It’s all about a matter of getting started. Once you start, it gets easier. I’ve written 11 simple, yet practical steps which can help you move out of the procrastination cycle.

    5. Trying to get things perfect the first time round

    Interesting, it’s the perfectionist in us that causes many of us to procrastinate (see #4). If the perfectionist side of you is hindering you from getting things done in the first place, that’s something you should look into. Get into the notion of ‘drafts’ – let yourself work on a 1st draft, where you work on the core content, then return for a 2nd or 3rd draft where you iron out the little details. Give yourself the permission to make mistakes which you can correct later on. It’s much easier this way than trying to get everything right in the 1st version. I do this when writing my articles and my books and my productivity is higher.

    6. Being hung up over details

    Being detail oriented is good. I’m a very detail oriented person myself. However, don’t be so obsessed with details that it holds you back. Does this matter a year from now? 3 years from now? 5 years? If not, then maybe it’s  not worth worrying so much about it now. Go for the bigger picture; that’s more important to you.

    Advertising

    7. Not having clear goals

    Do you know your goals for this month? How about your goals for this year? And the next year? If you can answer these 3 questions with absolute certainty and conciseness, then you’re good to go. Otherwise, perhaps it’s good to spend some time to think over them. While it may take a bit of time in the beginning, after you work out your priorities, your days become very sharp and focused. I have clear monthly goals and targets which I work toward and review every week, and these help me to stay on track towards my long-term goals. This month, my biggest goal is to  finish and release my 2nd book. Being conscious of this goal has helped me to push away the unimportant tasks and prioritize the ones essential for the launch, so I can meet the launch timing. Right now everything is going on track and I’m excited to see the final outcome. Read Strategy #1 of 13 Strategies To Jumpstart Your Productivity for more about setting your targets.

    8. Not taking breaks

    Humans are not robots. While robots can sustain constant output over a long period of time, we need to rest and recharge. So schedule a short break in between your work hours, say for 5 or 10 minutes, and take a breather. You’ll find your focus markedly higher when you return.

    9. Trying to please everyone

    I like this quote by Colin Powell, which says “Trying to get everyone to like you is a sign of mediocrity”. You’re never going to be able to control what others think, so don’t spend too much time sweating over it. Instead, work on the things you have control over – yourself, your emotions, your thoughts and your actions. Spend your energy in the creation process, and on people who do deserve your attention and love. Try it for a week – You’ll find it’s a lot more rewarding this way.

    How about you?

    Which of the 9 items in the not-do list above apply to you? Do you have anything that will increase your productivity markedly once you stop doing them? Share in the comments area.

    Image © Shutterstock

    More by this author

    Celestine Chua

    Celestine is the Founder of Personal Excellence where she shares her best advice on how to boost productivity and achieve excellence in life.

    How to Stop Procrastinating: 11 Practical Ways for Procrastinators 13 Bad Habits You Need to Quit Right Away 5 Steps To Move Out Of Stagnancy In Life 42 Practical Ways To Improve Yourself How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Trending in Featured

    1 How to Cultivate Continuous Learning to Stay Competitive 2 Simple Productivity: 10 Ways to Do More by Focusing on the Essentials 3 Is Procrastination Bad? The Truth About Procrastination Revealed 4 12 Rules for Self-Management 5 How to Take Notes Effectively: Powerful Note-Taking Techniques

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on November 5, 2019

    How to Cultivate Continuous Learning to Stay Competitive

    How to Cultivate Continuous Learning to Stay Competitive

    Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

    “I have never let my schooling interfere with my education.” — Mark Twain

    But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

    Here are some tips for installing the habit of continuous learning:

    1. Always Have a Book

    It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

    Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

    2. Keep a “To-Learn” List

    We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

    Advertising

    Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

    3. Get More Intellectual Friends

    Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

    Even better, they will probably share some of their knowledge with you.

    4. Guided Thinking

    Albert Einstein once said,

    “Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

    Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

    5. Put it Into Practice

    Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

    Advertising

    If your knowledge can be applied, put it into practice.

    In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

    6. Teach Others

    You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

    Start a blog, mentor someone or even discuss ideas with a friend.

    7. Clean Your Input

    Some forms of learning are easy to digest, but often lack substance.

    I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

    Every few months, purify your input to save time and focus on what counts.

    Advertising

    8. Learn in Groups

    Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

    Workshops and group learning events can make educating yourself a fun, social experience.

    9. Unlearn Assumptions

    You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

    Actively seek out information that contradicts your worldview.

    Our minds can’t be trusted, but this is what we can do about it to be wiser.

    10. Find Jobs that Encourage Learning

    Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

    Don’t spend forty hours of your week in a job that doesn’t challenge you.

    Advertising

    11. Start a Project

    Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

    If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

    12. Follow Your Intuition

    Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

    Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

    13. The Morning Fifteen

    Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

    If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

    14. Reap the Rewards

    Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

    15. Make Learning a Priority

    Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

    More About Continuous Learning

    Featured photo credit: Paul Schafer via unsplash.com

    Read Next