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The Not-Do List: 9 Things You Need To Stop Doing

The Not-Do List: 9 Things You Need To Stop Doing

    We’ve all familiar with creating a to-do list to increase our productivity. Another list which can jumpstart our productivity is the not-do list – things we shouldn’t do. By being conscious of what to avoid, it’ll automatically channel our energy into things that we want to do. Doing both hand in hand will maximize our performance.

    If you want to take your productivity to the next level, here are 9 habits avoid:

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    1. Trying to do everything

    I mention 80/20 rule a lot in my articles because it’s true. And I’ll repeat again. Not all tasks are equal. Each task has its own importance. In fact by the 80/20 rule, 20% of the tasks on our to-do list account for 80% of the value. So cut ferociously at your to-do list and slice away the 80% low-value tasks. When you’ve streamlined it to the minimum essential, laser focus all your energy on those 20% high value ones. Do the same thing the next day. Rinse and repeat. Keep only the absolute important things and let go of the rest.

    Read Strategy #6 on 13 Strategies To Jumpstart Your Productivity for more on the 80/20 rule.

    2. Answering all emails (or calls and messages for that matter)

    I used to think I have to reply to all emails until I noticed that not all my emails were replied to. In fact, many weren’t, even when they were follow-up replies to reader mails asking for help. Seemingly, all the effort that go into meticulously typing, wording and formatting my mails wasn’t really getting me anywhere. I would be stuck in email land the whole day long with no output to claim of my own except for an increase in mails in my sent box. So I began to selectively reply to higher priority emails , and the world didn’t stop. In fact, I now have more time to create more high value content and articles for readers, which is a big win for everyone.

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    3. Thinking you have to do everything immediately

    Apart from my to-do list and not-do list, I also have a do-later list. This is to collect the items that drop in mid-way through the day, usually administrative, nitty gritty tasks that don’t take much time but aren’t majorly important too. If I drop what I’m doing at the moment to work on them it can be disruptive, so instead I put them in my do-later list. Then at the end of the day, I batch and process everything at one go. It’s a lot more effective.

    Likewise for my emails, I have a “Reply by Tue/Thu/Sat” folder where I archived mails to deal with on the respective days.

    4. Putting important tasks off

    Procrastination is the mind killer. It may seem like a good idea to put off that task now, but that’s just setting yourself for a jam later on, and it’s not worth it. Get started on your most important projects now and stop putting them off. Out of all the people I’ve met in all my life, I’ve never come across anyone who gets authentic joy and happiness from procrastination. The ones who claim to be happy procrastinating are usually living in an illusion, alternating from “Oh I’m happy the way I am” to “I wish I don’t have to do this” to “Sigh I wish I started earlier” in a matter of seconds.

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    Don’t subject yourself to such a situation. It’s all about a matter of getting started. Once you start, it gets easier. I’ve written 11 simple, yet practical steps which can help you move out of the procrastination cycle.

    5. Trying to get things perfect the first time round

    Interesting, it’s the perfectionist in us that causes many of us to procrastinate (see #4). If the perfectionist side of you is hindering you from getting things done in the first place, that’s something you should look into. Get into the notion of ‘drafts’ – let yourself work on a 1st draft, where you work on the core content, then return for a 2nd or 3rd draft where you iron out the little details. Give yourself the permission to make mistakes which you can correct later on. It’s much easier this way than trying to get everything right in the 1st version. I do this when writing my articles and my books and my productivity is higher.

    6. Being hung up over details

    Being detail oriented is good. I’m a very detail oriented person myself. However, don’t be so obsessed with details that it holds you back. Does this matter a year from now? 3 years from now? 5 years? If not, then maybe it’s  not worth worrying so much about it now. Go for the bigger picture; that’s more important to you.

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    7. Not having clear goals

    Do you know your goals for this month? How about your goals for this year? And the next year? If you can answer these 3 questions with absolute certainty and conciseness, then you’re good to go. Otherwise, perhaps it’s good to spend some time to think over them. While it may take a bit of time in the beginning, after you work out your priorities, your days become very sharp and focused. I have clear monthly goals and targets which I work toward and review every week, and these help me to stay on track towards my long-term goals. This month, my biggest goal is to  finish and release my 2nd book. Being conscious of this goal has helped me to push away the unimportant tasks and prioritize the ones essential for the launch, so I can meet the launch timing. Right now everything is going on track and I’m excited to see the final outcome. Read Strategy #1 of 13 Strategies To Jumpstart Your Productivity for more about setting your targets.

    8. Not taking breaks

    Humans are not robots. While robots can sustain constant output over a long period of time, we need to rest and recharge. So schedule a short break in between your work hours, say for 5 or 10 minutes, and take a breather. You’ll find your focus markedly higher when you return.

    9. Trying to please everyone

    I like this quote by Colin Powell, which says “Trying to get everyone to like you is a sign of mediocrity”. You’re never going to be able to control what others think, so don’t spend too much time sweating over it. Instead, work on the things you have control over – yourself, your emotions, your thoughts and your actions. Spend your energy in the creation process, and on people who do deserve your attention and love. Try it for a week – You’ll find it’s a lot more rewarding this way.

    How about you?

    Which of the 9 items in the not-do list above apply to you? Do you have anything that will increase your productivity markedly once you stop doing them? Share in the comments area.

    Image © Shutterstock

    More by this author

    Celestine Chua

    Celestine is the Founder of Personal Excellence where she shares her best advice on how to boost productivity and achieve excellence in life.

    13 Helping Points When Things Don’t Go Your Way 42 Practical Ways To Improve Yourself 20 Time Management Tips to Super Boost Your Productivity How to Stop Procrastinating: 11 Practical Ways for Procrastinators 11 Reasons Why You Aren’t Getting Results

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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