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The Not-Do List: 9 Things You Need To Stop Doing

The Not-Do List: 9 Things You Need To Stop Doing

    We’ve all familiar with creating a to-do list to increase our productivity. Another list which can jumpstart our productivity is the not-do list – things we shouldn’t do. By being conscious of what to avoid, it’ll automatically channel our energy into things that we want to do. Doing both hand in hand will maximize our performance.

    If you want to take your productivity to the next level, here are 9 habits avoid:

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    1. Trying to do everything

    I mention 80/20 rule a lot in my articles because it’s true. And I’ll repeat again. Not all tasks are equal. Each task has its own importance. In fact by the 80/20 rule, 20% of the tasks on our to-do list account for 80% of the value. So cut ferociously at your to-do list and slice away the 80% low-value tasks. When you’ve streamlined it to the minimum essential, laser focus all your energy on those 20% high value ones. Do the same thing the next day. Rinse and repeat. Keep only the absolute important things and let go of the rest.

    Read Strategy #6 on 13 Strategies To Jumpstart Your Productivity for more on the 80/20 rule.

    2. Answering all emails (or calls and messages for that matter)

    I used to think I have to reply to all emails until I noticed that not all my emails were replied to. In fact, many weren’t, even when they were follow-up replies to reader mails asking for help. Seemingly, all the effort that go into meticulously typing, wording and formatting my mails wasn’t really getting me anywhere. I would be stuck in email land the whole day long with no output to claim of my own except for an increase in mails in my sent box. So I began to selectively reply to higher priority emails , and the world didn’t stop. In fact, I now have more time to create more high value content and articles for readers, which is a big win for everyone.

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    3. Thinking you have to do everything immediately

    Apart from my to-do list and not-do list, I also have a do-later list. This is to collect the items that drop in mid-way through the day, usually administrative, nitty gritty tasks that don’t take much time but aren’t majorly important too. If I drop what I’m doing at the moment to work on them it can be disruptive, so instead I put them in my do-later list. Then at the end of the day, I batch and process everything at one go. It’s a lot more effective.

    Likewise for my emails, I have a “Reply by Tue/Thu/Sat” folder where I archived mails to deal with on the respective days.

    4. Putting important tasks off

    Procrastination is the mind killer. It may seem like a good idea to put off that task now, but that’s just setting yourself for a jam later on, and it’s not worth it. Get started on your most important projects now and stop putting them off. Out of all the people I’ve met in all my life, I’ve never come across anyone who gets authentic joy and happiness from procrastination. The ones who claim to be happy procrastinating are usually living in an illusion, alternating from “Oh I’m happy the way I am” to “I wish I don’t have to do this” to “Sigh I wish I started earlier” in a matter of seconds.

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    Don’t subject yourself to such a situation. It’s all about a matter of getting started. Once you start, it gets easier. I’ve written 11 simple, yet practical steps which can help you move out of the procrastination cycle.

    5. Trying to get things perfect the first time round

    Interesting, it’s the perfectionist in us that causes many of us to procrastinate (see #4). If the perfectionist side of you is hindering you from getting things done in the first place, that’s something you should look into. Get into the notion of ‘drafts’ – let yourself work on a 1st draft, where you work on the core content, then return for a 2nd or 3rd draft where you iron out the little details. Give yourself the permission to make mistakes which you can correct later on. It’s much easier this way than trying to get everything right in the 1st version. I do this when writing my articles and my books and my productivity is higher.

    6. Being hung up over details

    Being detail oriented is good. I’m a very detail oriented person myself. However, don’t be so obsessed with details that it holds you back. Does this matter a year from now? 3 years from now? 5 years? If not, then maybe it’s  not worth worrying so much about it now. Go for the bigger picture; that’s more important to you.

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    7. Not having clear goals

    Do you know your goals for this month? How about your goals for this year? And the next year? If you can answer these 3 questions with absolute certainty and conciseness, then you’re good to go. Otherwise, perhaps it’s good to spend some time to think over them. While it may take a bit of time in the beginning, after you work out your priorities, your days become very sharp and focused. I have clear monthly goals and targets which I work toward and review every week, and these help me to stay on track towards my long-term goals. This month, my biggest goal is to  finish and release my 2nd book. Being conscious of this goal has helped me to push away the unimportant tasks and prioritize the ones essential for the launch, so I can meet the launch timing. Right now everything is going on track and I’m excited to see the final outcome. Read Strategy #1 of 13 Strategies To Jumpstart Your Productivity for more about setting your targets.

    8. Not taking breaks

    Humans are not robots. While robots can sustain constant output over a long period of time, we need to rest and recharge. So schedule a short break in between your work hours, say for 5 or 10 minutes, and take a breather. You’ll find your focus markedly higher when you return.

    9. Trying to please everyone

    I like this quote by Colin Powell, which says “Trying to get everyone to like you is a sign of mediocrity”. You’re never going to be able to control what others think, so don’t spend too much time sweating over it. Instead, work on the things you have control over – yourself, your emotions, your thoughts and your actions. Spend your energy in the creation process, and on people who do deserve your attention and love. Try it for a week – You’ll find it’s a lot more rewarding this way.

    How about you?

    Which of the 9 items in the not-do list above apply to you? Do you have anything that will increase your productivity markedly once you stop doing them? Share in the comments area.

    Image © Shutterstock

    More by this author

    Celestine Chua

    Life Coach, Blogger

    42 Practical Ways To Improve Yourself 13 Bad Habits You Need to Quit Right Away 6 Proven Ways To Make New Habits Stick 20 Quick Time Management Tips to Super Boost Your Productivity 11 Practical Ways To Stop Procrastination

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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