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8 Ways to Be Ruthless With Your Time

8 Ways to Be Ruthless With Your Time
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    There are a million and one demands on your time and, whether or not those demands are legitimate, it’s hard to carve out the time necessary to take care of your responsibilities. You have to be ruthless with your time — you have to take care of important tasks before handling issues that just aren’t crucial. You have to set up your own rules for deciding how to spend your time, and those rules may not make everyone around you happy. But you are the only one who can decide what you’ll do today — decide ruthlessly and get your work done.

    1. Say no. Expand beyond what you were told and say ‘no’ to any requests on your time that don’t actually move your work along. You can be nice about it, but avoid taking on new projects. I know that you’re thinking that you can’t just going around telling everyone that you aren’t going to help them, and, sure, if you have some time to spare, there isn’t anything wrong with lending a helping hand. But your work must come before helping others.
    2. Stop hitting snooze. I will struggle with my alarm clock until the day I die. But giving in to the temptation of the snooze button will only lose both you and I precious time. It’s a bad habit to start, and a hard one to stop. As long as you are getting enough sleep, though, you need to get up when the buzzer goes off. If you need another hour in the day, why would you spend an hour dozing in bed after your alarm’s gone off?
    3. Procrastinate. In fact, I suggest that you procrastinate shamelessly. As a freelance writer, I make a point to work on projects in the order of their due dates. This means that I’m often finishing up projects hours or even minutes before they’re actually due. It also means that I don’t have to worry about incorporating last minute changes — because I can do it the first time around. I’ve had plenty of projects canceled midway through, as well. If I procrastinate, I can avoid wasting my time on work that I might not get paid for.
    4. Put big tasks first. Get your biggest task or project done first thing in the morning. You’ll need the most time in your day for the big projects. Small tasks (even if they’re important) can be done in the fifteen minutes between meetings or waiting for the bus. Develop your ability to estimate how long a task will take you: do you need to sit down and spend some time to get it done? Or can you do it on your way to your next stop?
    5. Leave early. If you can get somewhere even a few minutes early, you’ll probably have to wait — which is a waste of time, right? Wrong! Remember those small tasks you want to get done today, but haven’t gotten to yet? Make use of those few valuable minutes to return a phone call, write a memo or plan out tomorrow. You may need to drag along a few office supplies — I keep a notebook and pen with me at all times, personally — but you’d be surprised what you can get done. If it’s a nice day, consider just sitting in your car with the windows down. You’ll even get the benefit of a little extra fresh air.
    6. Ignore irrelevancies. As painful as it is to turn off your email for even a few minutes, it’s probably not relevant to the project you need to be working on right now. Be ruthless with yourself and turn off your email and other distractions (instant messenger, phone and anything else). You can always respond later — and if it’s a real emergency, like the building is burning down around your ears, somebody will probably come in to your office to let you know.
    7. Stay aware. At about two o’clock each afternoon, I feel like the only thing I want to do is take a nap. But I know that I can make myself more aware — enough, at least, to concentrate on my work — by taking a walk out in the fresh air and downing a soda. Keeping yourself focused is key to getting a project done and over with: if you’re less than aware of what you’re working on, you not only run the risk of making a mistake, you’re also likely to take much longer to finish your project. And the more time, you spend on a particular task, the less time you have for every other thing you want to do today.
    8. Plan your day. While you may need to have a flexible plan for your day, you still need an outline of the day. List what you absolutely must get done today, what meetings you have planned and any other notes you’ll need for the day. While you don’t have to be strict to the point of refusing to do anything not on your plan, having an actual schedule for your day can help you to be ruthless with others’ requests on your time: “I’d love to help you out, Jane, but I’m completely scheduled today.”

    Just as you have to be ruthless in how you handle how much responsibility, you have to be ruthless in making sure that you get your own work done. You can’t tell yourself that you’ll only slack off this one time, because one time becomes two, then three, then enough that you’ll be wondering where all that free time you used to have went.

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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