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8 Ways to Be Ruthless With Your Time

8 Ways to Be Ruthless With Your Time
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    There are a million and one demands on your time and, whether or not those demands are legitimate, it’s hard to carve out the time necessary to take care of your responsibilities. You have to be ruthless with your time — you have to take care of important tasks before handling issues that just aren’t crucial. You have to set up your own rules for deciding how to spend your time, and those rules may not make everyone around you happy. But you are the only one who can decide what you’ll do today — decide ruthlessly and get your work done.

    1. Say no. Expand beyond what you were told and say ‘no’ to any requests on your time that don’t actually move your work along. You can be nice about it, but avoid taking on new projects. I know that you’re thinking that you can’t just going around telling everyone that you aren’t going to help them, and, sure, if you have some time to spare, there isn’t anything wrong with lending a helping hand. But your work must come before helping others.
    2. Stop hitting snooze. I will struggle with my alarm clock until the day I die. But giving in to the temptation of the snooze button will only lose both you and I precious time. It’s a bad habit to start, and a hard one to stop. As long as you are getting enough sleep, though, you need to get up when the buzzer goes off. If you need another hour in the day, why would you spend an hour dozing in bed after your alarm’s gone off?
    3. Procrastinate. In fact, I suggest that you procrastinate shamelessly. As a freelance writer, I make a point to work on projects in the order of their due dates. This means that I’m often finishing up projects hours or even minutes before they’re actually due. It also means that I don’t have to worry about incorporating last minute changes — because I can do it the first time around. I’ve had plenty of projects canceled midway through, as well. If I procrastinate, I can avoid wasting my time on work that I might not get paid for.
    4. Put big tasks first. Get your biggest task or project done first thing in the morning. You’ll need the most time in your day for the big projects. Small tasks (even if they’re important) can be done in the fifteen minutes between meetings or waiting for the bus. Develop your ability to estimate how long a task will take you: do you need to sit down and spend some time to get it done? Or can you do it on your way to your next stop?
    5. Leave early. If you can get somewhere even a few minutes early, you’ll probably have to wait — which is a waste of time, right? Wrong! Remember those small tasks you want to get done today, but haven’t gotten to yet? Make use of those few valuable minutes to return a phone call, write a memo or plan out tomorrow. You may need to drag along a few office supplies — I keep a notebook and pen with me at all times, personally — but you’d be surprised what you can get done. If it’s a nice day, consider just sitting in your car with the windows down. You’ll even get the benefit of a little extra fresh air.
    6. Ignore irrelevancies. As painful as it is to turn off your email for even a few minutes, it’s probably not relevant to the project you need to be working on right now. Be ruthless with yourself and turn off your email and other distractions (instant messenger, phone and anything else). You can always respond later — and if it’s a real emergency, like the building is burning down around your ears, somebody will probably come in to your office to let you know.
    7. Stay aware. At about two o’clock each afternoon, I feel like the only thing I want to do is take a nap. But I know that I can make myself more aware — enough, at least, to concentrate on my work — by taking a walk out in the fresh air and downing a soda. Keeping yourself focused is key to getting a project done and over with: if you’re less than aware of what you’re working on, you not only run the risk of making a mistake, you’re also likely to take much longer to finish your project. And the more time, you spend on a particular task, the less time you have for every other thing you want to do today.
    8. Plan your day. While you may need to have a flexible plan for your day, you still need an outline of the day. List what you absolutely must get done today, what meetings you have planned and any other notes you’ll need for the day. While you don’t have to be strict to the point of refusing to do anything not on your plan, having an actual schedule for your day can help you to be ruthless with others’ requests on your time: “I’d love to help you out, Jane, but I’m completely scheduled today.”

    Just as you have to be ruthless in how you handle how much responsibility, you have to be ruthless in making sure that you get your own work done. You can’t tell yourself that you’ll only slack off this one time, because one time becomes two, then three, then enough that you’ll be wondering where all that free time you used to have went.

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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