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How to Take Notes like Thomas Edison

How to Take Notes like Thomas Edison
Thomas Edison

Famous inventor Thomas Edison is probably the most experienced note-taker in the world. His diary which is still maintained as an important part of the United States historical record contains five million (5,000,000) pages. Important developments such as his work on perfecting the light bulb and electric lighting systems are captured in great detail. He never met a sheet of paper he didn’t like.
What lessons can we take from his work today, a century later? How did his note-taking help him to become the world’s most famous inventor with over a thousand (1093) U.S. patents in his name for a wide range of technologies from movie cameras and phonographs to cement making and electric lighting? In short, what made his note-taking and filing system so great?
Edison’s system was developed to support his life work and was very successful in doing so. The main elements of his system are as follows:

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  1. Any useful or important development was recorded so that no effort was wasted in repeating experiments or efforts unnecessarily. Edison’s method was once described as an “empirical dragnet” by Nikola Tesla, another famous inventor who worked for Edison for some time. Combining Edison’s hard working and hard thinking methods with an effective record creation and retention system was a very important aspect of his work.
  2. Forward-looking. Edison’s notes included the forward-looking things we tend to incorporate in many of our modern personal planners. Things like lists of contacts, appointments, “to do” lists, and actionable items for follow up or later review were all contained within his comprehensive system.
  3. Rearward-looking. The ability to go back and check his written record was useful in several ways. He was able to use his records in various lawsuits filed against him and by him against others as evidence and to substantiate his claims. His competitors were often unable to compete with his records so he often came out victorious in these legal battles. He was always able to review past work and avoid repeatedly going down dead-end roads. He could always review whatever he had said or was told. He never had to remember most things as long as he could remember how to look it up later.
  4. The record system was searchable. Sometimes, from among millions of pages, there would be a key document that would prove invaluable. Unfortunately, with his manual system, he often spent considerable time searching through these records looking for the key item. He did however have a fairly good system of archiving his records by a combination of chronological and subject matter based systems. He created numerous groupings, files, folders, etc. which helped him to get to the right part of his records in a reasonably short time.
  5. Who, what, where, when and how much. These details could be fairly easily retrieved from Edison’s system in relation to any aspect of whatever he was involved with. These included financial records and they formed an important part of his note-taking system. He kept all his incoming as well as copies of all his outgoing correspondence. This was not necessarily easy to do before the invention of the modern office copier.
  6. How and why. Edison’s research laboratory work was a focal point for much of his record system. Patent applications and reviews were based in large part on his notes that needed to include the how and why aspects in sufficient detail so that the patents themselves would be complete and able to withstand any legal challenges. Edison often used his records to defend his position from competitors in his day when patents and technologies were becoming very fashionable and important as they remain today. His system of experimentation and related record keeping has become the basis of the modern industrial research institution – which he is widely credited with having invented.
  7. Extremely powerful memory aid. Edison had an amazing memory. He was well informed on a wide range of topics and always seemed to be able to recall what he told someone or what he was told. Much of this is due to his system of notes. By writing everything down that he thought was worth writing, he was able to free himself of the burden of having to remember it. A strange and almost unexpected thing occurs. The process of writing things down aids in the mental memory retention. The combination of having the confidence in knowing the information is on record and easily retrievable combined with the improved retention from the process of writing it down, creates a winning combination when it comes to memory.

How can we improve upon Edison’s system using today’s technologies? Obviously, we have invented the ball point pen to replace his messy quill and ink bottle so that notes can be written in real time. In his day, he perfected the typewriter. Today, we are no longer committed to getting stuff onto paper as the final form of record retention. Vast portions of Edison’s original archives have recently been digitized and can be viewed online. This eliminates the need for mothballs and maintaining rooms full of old papers that can only be studied by someone showing up and going through them one page at a time.
How does your system compare to Edison’s? His was comprehensive and scalable to wherever his interests lay. Is your system similarly scalable? What about the content? How much of the information in your system has objectively measurable value? Edison kept everything and it all went up in value as his overall fame and power grew. How valuable has the information in your system become (or is becoming)? How scalable is your system as your interests change (whether expanding of shifting to other areas)? Edison always used the best available technology to maintain his records as efficiently as he thought they could be maintained. Have you similarly employed sound technologies for taking and keeping your notes?
Edison certainly subscribed to the philosophy that if life is worth living, it is worth writing about. At five million pages, he was at the extreme end of this. He did live a long, prosperous life. And he lived it quite fully since he always seemed to have something to write about.

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Peter Paul Roosen and Tatsuya Nakagawa are co-founders of Atomica Creative Group , a specialized strategic product marketing firm. Through leading edge insight and research, sound strategic planning and effective project management, Atomica helps companies achieve greater success in bringing new products to market and in improving their existing businesses. They have co-authored Overcoming Inventoritis: The Silent Killer of Innovation now available.

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Last Updated on January 18, 2019

7 Ways To Deal With Negative People

7 Ways To Deal With Negative People

Some people will have a rain cloud hanging over them, no matter what the weather is outside. Their negative attitude is toxic to your own moods, and you probably feel like there is little you can do about it.

But that couldn’t be farther from the truth.

If you want to effectively deal with negative people and be a champion of positivity, then your best route is to take definite action through some of the steps below.

1. Limit the time you spend with them.

First, let’s get this out of the way. You can be more positive than a cartoon sponge, but even your enthusiasm has a chance of being afflicted by the constant negativity of a friend.

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In fact, negativity has been proven to damage your health physically, making you vulnerable to high levels of stress and even cardiac disease. There’s no reason to get hurt because of someone else’s bad mood.

Though this may be a little tricky depending on your situation, working to spend slightly less time around negative people will keep your own spirits from slipping as well.

2. Speak up for yourself.

Don’t just absorb the comments that you are being bombarded with, especially if they are about you. It’s wise to be quick to listen and slow to speak, but being too quiet can give the person the impression that you are accepting what’s being said.

3. Don’t pretend that their behavior is “OK.”

This is an easy trap to fall into. Point out to the person that their constant negativity isn’t a good thing. We don’t want to do this because it’s far easier to let someone sit in their woes, and we’d rather just stay out of it.

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But if you want the best for this person, avoid giving the false impression that their negativity is normal.

4. Don’t make their problems your problems.

Though I consider empathy a gift, it can be a dangerous thing. When we hear the complaints of a friend or family member, we typically start to take on their burdens with them.

This is a bad habit to get into, especially if this is a person who is almost exclusively negative. These types of people are prone to embellishing and altering a story in order to gain sympathy.

Why else would they be sharing this with you?

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5. Change the subject.

When you suspect that a conversation is starting to take a turn for the negative, be a champion of positivity by changing the subject. Of course, you have to do this without ignoring what the other person said.

Acknowledge their comment, but move the conversation forward before the euphoric pleasure gained from complaining takes hold of either of you.

6. Talk about solutions, not problems.

Sometimes, changing the subject isn’t an option if you want to deal with negative people, but that doesn’t mean you can’t still be positive.

I know that when someone begins dumping complaints on me, I have a hard time knowing exactly what to say. The key is to measure your responses as solution-based.

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You can do this by asking questions like, “Well, how could this be resolved?” or, “How do you think they feel about it?”

Use discernment to find an appropriate response that will help your friend manage their perspectives.

7. Leave them behind.

Sadly, there are times when we have to move on without these friends, especially if you have exhausted your best efforts toward building a positive relationship.

If this person is a family member, you can still have a functioning relationship with them, of course, but you may still have to limit the influence they have over your wellbeing.

That being said, what are some steps you’ve taken to deal with negative people? Let us know in the comments.

You may also want to read: How to Stop the Negative Spin of Thoughts, Emotions and Actions.

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