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Published on March 11, 2021

7 Best Time Blocking Apps That Make Scheduling Easy

7 Best Time Blocking Apps That Make Scheduling Easy

Bill Gates and Elon Musk are just two people in a long list of the world’s most successful businessmen who have shared that they use time blocking management techniques to complete all of their commitments and accomplish complex tasks. If your schedule is also full of varied tasks, if your to-do list is so long that you have no idea where to start it, and if your mind is easily distracted, then time blocking is the solution for you. And with the help of time blocking apps, you’ll achieve your goals in no time.

What Is Time Blocking?

Time blocking is a time management technique designed to help you prioritize tasks, work on them more deeply, and gain control over your time with the help of a clear schedule plan. The main idea of this technique is to make the most of your day by scheduling every minute. All of your tasks, meetings, events, and activities need to be shown on your calendar in specific time blocks that you choose for each category.

The goal is to work on your task on the time block you scheduled in advance and finish it on that exact frame time. Keep in mind that it will probably take you some time to learn the difference between the time you think you need to schedule for tasks and the time you actually spend on them.

Time blocking will help you prioritize your tasks from different life categories, all under one calendar. Using this technique will also help you learn more about your work habits, improve them and get things done on time.

In a world where companies like Facebook, Twitter, Tiktok, news sites, and even software like WhatsApp are fighting for your time and focus, this technique will help you stop wasting your time and more wisely devote your attention at pre-set hours to work, creativity, social networks, leisure, workouts and more.

How to Use the Time Blocking Technique?

If time blocking is new to you, your first step should be writing down all your tasks that come to mind – both in work and personal life. Once you have done that, you will notice that some of the tasks have higher priorities than others. Mark the important tasks and those with a close deadline and approximate how much time you need to complete them.

The next step is defining your time blocks. It would help if you decided when to block time and for how long. For example, you probably want to block time in the morning hours for deep work and tasks that have a high priority. Still, if you concentrate better after lunch hours – maybe you would prefer to time block morning hours for personal tasks such as workouts and grocery shopping.

Defining how long you need to block time is up to you and your own ability to focus. Suppose you can focus for a long period of time. You can define a time block of 90 minutes. If that is too long for you, you can always reduce the length of the time block. Anyway, don’t forget you also need to schedule your break time!

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Start acting according to your new schedule, but track all of it in real-time so you will know if some of the time blocks are too short or too long for your tasks. If so, adjust your time blocks and schedule the tasks according to the real-time results.

So, now that you know what to do, here are some time blocking apps that will help get you started.

1. Clockwise

    Clockwise is a free app—a chrome extension—that will help you increase productivity by using a smart calendar assistant. Its main goal is to motivate users to maximize their focus and deep work hours. Using the autopilot clockwise will allow the app to optimize your schedule automatically. For example, you can rearrange meetings that you marked as flexible.

    Clockwise will even move around tasks on your calendar if it identifies a conflict in meetings. In other words, this calendar will work for you and help you make the most of your time. One of its slogans is “make your calendar work for you.”

    Check out Clockwise here.

    2. TimeBlocks

      TimeBlocks is another calendar app that allows you to organize your work and personal life while analyzing the time you spend doing all sorts of tasks. Using this app, you can plan your to-do list, events, and meetings, and modify them easily by dragging items on the calendar from one time zone to another.

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      This app uses color coding, which makes it much easier for you to see in a glance how you divide and use your time during the week. You can define group-related tasks, meetings, and events by color and view your calendar in pie charts.

      Check out TimeBlocks here.

      3. Clockify

        Clockify is a time tracking app that is great for those who want to use time blocking mainly for deep work hours. You can easily log your task, activities, notes, events, meetings, etc., and use its feature of a time tracker to start a timer and see exactly how much time you spend on your work.

        With this app, you can categorize blocks by the type of work and tasks, compare between the estimated time you thought you needed to perform the tasks to the time that was really required, view visual charts showing the use of time and money, invite your team to work with you on the app, and track the progress of team projects in real-time.

        Check out Clockify here.

        4. Skedpal

          Let AI do the hard work for you when using Skedpal. This app integrates with your existing calendar and allows you to add your tasks and to-do lists. Then, the app can schedule all of your tasks, meetings, and hour-work for you, according to your perforations of time frames, the time duration for each task, and your availability.

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          Don’t worry, you can always drag the calendar items to rearrange the tasks for your liking. You can also define time zones for specific work categories so that the app will schedule your tasks on those slots only instead of after work hours.

          Check out Skedpal here.

          5. Plan

            This app is made for simple and quick task scheduling. It focuses on straightforward planning on your to-do list and calendar, and the main purpose of the app is to help you save time.

            On its website, Plan promises to users that teams using this app save an average of 15 hours a week. So, instead of spending your time managing work, you actually work. The app integrates with your google or outlook calendar, and all you need to do is add tasks, prioritize them, and then drag and drop items onto your calendar.

            Check out Plan here.

            6. Timebloc

              Timebloc is another productivity app that lets you organize your events and tasks by customizing them with colors and tags. You can create daily routines that will integrate into your calendar, edit your time blocks, set reminders.

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              In the premium version, you can also learn more about yourself from the statistics of your calendar. The statistics will show you how many hours you have spent on different categories—work, study, leisure, etc.—so that you can review, change, and improve the time you dedicate to each category.

              Check out Timebloc here.

              7. Things

                Things is a task manager app with many great features. You can alternate between different calendars (personal, family, work, and more), create task categories, arrange groups of to-do lists, use a checklist, and track projects with pie charts. This app is a little less focused on the technique of time blocking but definitely goes hand in hand with it and will achieve the same goal—maximize your time and get things done.

                Check out Things here.

                There are many other time blocking and calendar management apps out there. Here are some that didn’t make the list but are still worth mentioning:

                • Todoist – A task management app that can also help you create and organize ultimate to-do lists by categorizing tasks, defining deadlines, using color-coded flags, and more. The projects can then be scheduled in time blocks.
                • Any.do – A task management app that can help you add and prioritize tasks in time blocks and automatically reschedule low priority tasks.
                • HourStack – A time blocking app that will show you how much time you spend on tasks comparing to your estimates. It includes integrations to all of the major tasks and collaboration systems.

                Summary

                Time blocking is a great technique to improve your time management. It forces you to think how much time a task would require from you and helps you commit to a time frame to do it. It’s a wonderful way to improve the likelihood of getting something done.

                Time blocking requires some self-discipline to actually do what you have committed to do, and this is where time blocking apps come in handy. But if you’re here reading this article, then it means that you already have that motivation in place.

                More Time Blocking and Productivity Apps

                Featured photo credit: Debby Hudson via unsplash.com

                More by this author

                Yair Nativ

                Yair is an award-winning serial entrepreneur passionate about the opportunities that technology offers to improve people's lives.

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                Last Updated on April 19, 2021

                10 Best Calendar Apps to Stay on Track in 2021

                10 Best Calendar Apps to Stay on Track in 2021

                The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                In this article, we are going to check out the best calendars apps to help you stay organized.

                Before You Download

                As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

                • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
                • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
                • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

                1. Any.do Calendar

                  This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                  Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                  What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                  Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                  Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                  Download Any.do Calendar here!

                  2. Google Calendar

                    Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                    Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                    Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                    The program is super easy and will not cost a dime for you. It is a good thing, right?

                    Download Google Calendar here.

                    3. Calendar

                      Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                      A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                      Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                      Download Calendar: Meeting & Scheduling here.

                      4. Business Calendar

                        Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                        The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                        You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                        The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                        Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

                        Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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                        Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                        A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                        Download Business Calendar here.

                        5. aCalendar

                          aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                          Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                          Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                          When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                          Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                          The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                          The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                          Download aCalendar here.

                          6. DigiCal Calendar

                            DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                            With this calendar application, you can synchronize all your calendars and view them in different ways.

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                            Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                            The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                            Download DigiCal Calendar here.

                            7. SolCalendar

                              SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                              The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                              Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                              Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                              Download SolCalendar here.

                              8. IRL Event Social Network

                                One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                                IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                                Download IRL Event Social Network here.

                                9. Today Calendar

                                  Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                  The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                  If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                  Download Today Calendar here.

                                  10. Timepage

                                    Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                                    The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                                    The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                                    Download Timepage here.

                                    Our Verdict

                                    Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles. But these apps can help you plan for success and achieve your goals easier.

                                    Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                    Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                    The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                                    More Productivity Apps for Better Time Management

                                    Featured photo credit: Unsplash via unsplash.com

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