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Last Updated on May 9, 2019

Is Fear Holding You Back?

Is Fear Holding You Back?

If you had to pick between being fearful and being fearless, which would best describe you?

If you’re one to hold back on decisions or avoid taking certain risks because of fear, are you content with your choices–or, do you feel restricted, and perhaps even have some sort of regret for not having been more bold about your decisions?

Fear is a scary emotion that can sometimes cripple us and hold us back from unleashing our true potential in life. Whether we like it or not, there’s always some form of fear in us.

I used to have fears holding me back, such as fear of failure, fear of not being good enough, and especially a fear of change. I didn’t like uncertainty, which is why I was so resistant to change.

But, over the years, as I learned the value of fear and how it can drive me towards fulfilling a greater purpose, fear itself became a lot less scary.

Why We Fear the Unknown

So why do we fear?

It’s pretty much in our nature to be afraid of the unknown. Consider the simple and common childhood fear of the dark. We’re afraid because we don’t know what’s in front of us.

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This doesn’t change much as we find ourselves in adulthood fearing change and taking risks. If we don’t know what’s in front of us, it is hard to feel comfortable with the idea of moving forward.

Research by psychologists suggests that we generally prefer to anticipate consequences,[1] which makes sense as it allows us to both mentally and physically prepare for the outcome, so we’re not caught off guard.

There are many layers of emotions that are associated with your fear of the unknown; and, overcoming this fear requires you to dig deep to find the courage to actually step into the unknown.

Boost Your Self Confidence

Before you can start to face your fears, it’s critical to understand yourself, your limits, and your capabilities, so that you can be the best version of you when you set off to overcome your obstacles.

Low self-esteem can affect how a person views the world. The world can appear as a hostile place and even create a victim mentality. People with low self esteem often miss out on experiences and opportunities and feel powerless to changing the outcome of their circumstances; this even further decreases their self esteem, and creates a vicious cycle.

Fortunately, whether you have healthy self esteem or not, there are many active ways to boost your self confidence and reap the benefits of said confidence boost.

Self-esteem issues are found in the gap between who you presently are, and who you think you should be. Paradoxically, most causes of low self-esteem stem from how others see or treat you; yet, the solution to increasing your self-esteem is something that needs to come from the inside out, not from the outside in.

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Building your self-esteem is not an easy task, but it can be done with the right strategies and encouragement. So, if you’d like to find out more about ways to boost up your confidence, I’ll recommend you check out this article:

How to Build Self Esteem (A Guide to Realize Your Hidden Power)

Gain Clarity

If the main reason we’re fearful is because we don’t know what’s going to happen, then we simply need to know!

It’s important to establish a purpose so we can better understand where we’re going, which will help eliminate the unknown and help us familiarize ourselves with what to expect.

Do you know what your purpose is?

If we have a sense of purpose in how we are productive– if we seek a calling–then we will find our contribution to humanity and we will find more to life.

Research shows that having a purpose in life increases overall well-being, improves mental and physical health, enhances resiliency and self-esteem, and decreases the chances of depression.[2]

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So, it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

Meaning is not only about transcending the self but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive effects and feelings of pleasure are fleeting.

Meaning is what will guide you steadily through your life’s journey; if you have meaning, you’ll be better equipped to face the ups and downs.

When you’re able to find meaning and a purpose for what you’re doing, the fears you had before will start to disappear because you actually know where or what it is that you’re going after. 

Use the Power of Visualization

Another lesser known, but very powerful, tool to help you overcome your fears is the technique of visualization.

Noted as a form of mental rehearsal, visualization has been popular since the Soviets started using it back in the 1970s to compete in sports. Now, many athletes employ this technique, including Tiger Woods who has been using it since his pre-teen years.

Seasoned athletes use vivid, highly detailed internal images and run-throughs of entire performances, engaging all their senses in their mental rehearsal and combining their knowledge of the sports venue with mental rehearsal.

Even heavyweight champion, Muhammad Ali, used different mental practices to enhance his performance in the ring such as: affirmation; visualization; mental rehearsal; self-confirmation; and perhaps the most powerful epigram of personal worth ever uttered: “I am the greatest”.

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Brain studies now reveal that thoughts produce the same mental instructions as actions. Mental imagery impacts many cognitive processes in the brain: motor control, attention, perception, planning, and memory. So the brain is getting trained for actual performance during visualization.

It’s been found that mental practices can enhance motivation, increase confidence and self-efficacy, improve motor performance, prime your brain for success, and increase states of flow – all relevant to achieving your best life!

Australian psychologist Alan Richardson found that a person who consistently visualizes a certain physical skill develops “muscle memory” which then is helpful to him when he actually engages in the activity. This shows that the correlation between visualization and attaining one’s goals that should not be taken lightly![3]

Conquer Your Fear and Reach Your Goals

At the end of the day, what have you to lose?

Why let your fears get the better of you, when it is fully within your means to overcome them?

Remember, we all have our fears, and go through different degrees of failure in life because that’s how we know we’re growing and moving forward for the better in life.

So, if there are certain fears holding you back from progressing ahead, it’s time to take an active step to understanding them, and overcoming them.

Featured photo credit: Photo by Filippo Ruffini on Unsplash via unsplash.com

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

How to Delegate Work Effectively (Step-By-Step Guide) Is It Really Better to Step Out of Your Comfort Zone? How Journaling Can Improve Your Life The Lifehack Show Episode 7: Following Your Calling Productivity Music for Focus (Recommended Playlists)

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Last Updated on September 17, 2019

How to Delegate Work Effectively (Step-By-Step Guide)

How to Delegate Work Effectively (Step-By-Step Guide)

All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

The Importance of Delegation

An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

Here’s an example of bad delegation:

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    Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

    The Fear of Delegating Tasks

    Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

    • They may resent the idea that someone else may get the credit for a project.
    • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
    • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
    • They may suspect that it’s simpler and quicker just to do a task themselves.
    • They dislike the idea of letting go of tasks they enjoy doing.
    • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

    Delegation vs Allocation

    Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

    When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

    How to Delegate Work Effectively (A Step-By-Step Guide)

    So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

    1. Know When to Delegate

    By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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    This brief video explains these levels and offers examples of when it’s appropriate to use each one:

    Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

    Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

    When you’re deciding how to delegate work, ask the following questions:

    • Do you have to be in charge of this task, or can someone else pull it off?
    • Does this require your attention to be successful?
    • Will this work help an employee develop their skills?
    • Do you have time to teach someone how to do this job?
    • Do you expect tasks of this nature to recur in the future?

    2. Identify the Best Person for the Job

    You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

    Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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    Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

    You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

    3. Tell and Sell to Get the Member Buy-In

    After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

    When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

    4. Be Clear and Specific About the Work

    It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

    By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

    This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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    5. Support Your Employees

    To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

    Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

    Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

    6. Show Your Appreciation

    During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

    Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

    Bottom Line

    Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

    To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

    Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

    More About Delegation

    Featured photo credit: Freepik via freepik.com

    Reference

    [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
    [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
    [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
    [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
    [5] Leadership Skills Training: Delegation
    [6] Abhinav Jain: Delegation of work vs Allocation of work
    [7] Anthony Donovan: Management Training: Delegating Effectively
    [8] Management 3.0: Practice: Delegation Board
    [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
    [10] Inc.: 6 Ways to Delegate More Effectively
    [11] The Muse: The 10 Rules of Successful Delegation
    [12] Teresa Amabile and Steven Kramer: The Progress Principle

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