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Last Updated on December 8, 2020

25 Essential Windows Keyboard Shortcuts You Need to Know Now

25 Essential Windows Keyboard Shortcuts You Need to Know Now

If you are using Windows regularly, using these Windows keyboard shortcuts will definitely increase your productivity. Compiled below is an exclusive list of shortcuts that will help you breeze through your daily work.

You might know some of them, but there are certainly some hidden gems that you wouldn’t have heard of before. Once you start using them, you will notice how easy navigating and operating on Windows has become.

Basic Windows Keyboard Shortcuts

These are the most basic shortcuts and ones you’ll likely have heard of. They are key in moving through your work quickly and easily.

1. Ctrl+Z : Undo

shortcut

    Irrespective of what you are doing, or where you are doing it, Ctrl + Z is a lifesaver. One possibly can’t survive without this function.

    Whatever program you’re running, this function helps you get back to your last input. So don’t worry about all the mistakes as this particular shortcut will save you every time.

    2. Ctrl + A : Select All

    Nordam: – Sig Nordal, Jr.

      Again, irrespective of which program you are running, this shortcut key selects all of the text, files, folders, or elements in any given program or page.

      Instead of spending your time dragging your mouse all over the page, use this to grab everything in one go.

      3. Ctrl + C : Copy

      shortcut

        You’ve selected what you wanted to. Now you’d like to copy it.

        This is probably one of the top shortcut keys people use when working on their Windows system. Easily copy whatever you like, and it stays with you until you are ready to paste it.

        4. Ctrl + V : Paste

        shortcut

          Easily paste all that you have copied. It could be a text, file, image, or folder. In any case, this is a very useful feature to bring everything together.

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          If you would like to paste plain, simple text without original formatting, just add Shift to it, i.e. Ctrl + Shift + V.

          5. Ctrl + X : Cut

          shortcut

            Don’t want a piece of text/table/image/file in a particular place?

            Simply select it and use the shortcut Ctrl + X. The piece gets removed and copied. Then, use the paste shortcut to paste it anywhere you like.

            6. Alt + Tab : Switch Screen/Tabs

            shortcut

              This one has been around for a while and has been enhanced with upgrades in the Windows OS. Simply press Alt and then the Tab key, and you will switch to the next tab/screen.

              Holding down the Alt button and tapping on Tab let’s you move and choose between multiple screens. Talk about multi-tasking!

              7. Ctrl + Alt + Del : Start Task Manager

              shortcut

                What happens when an application starts to lag or stops responding, or your windows OS stands still and you can’t move a thing? You summon Ctrl + Alt + Del! When you press them together, a magical box called the task manager opens up.

                You can then check out which programs/apps were making your PC slow and shut them down from the task manager itself, bringing your PC back to life.

                8. Alt + F4 : Close App

                ALT + F4 | Media Literacy at OSU Newark Spring 2017

                  This shortcut has been around for decades now! Simply press Alt plus the function F4 key and the application you’re using will close.

                  However, it is smart enough to ask you to save your work before it shuts down. It also works almost on anything right from your browser to games and custom applications.

                  9. Ctrl + F : Find

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                  How to Do Basic Keyboard Shortcut in Windows

                    You know you just wrote that sentence, and now you can’t find it! Or you really need to find a particular keyword in a document or a browser? Ctrl + F is the handy shortcut that will open a quick bar where you can type in the keyword, and it will show you all the results in the document matching your request.

                    10. Ctrl +H : Find and Replace

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                      You just finished your essay, and you realize you’ve been spelling the name of that scientist wrong the whole time! Now you not only need to find the keyword but replace all uses of it with something else. Not a problem at all. The Ctrl + H shortcut comes in handy here.

                      Just hit the keys and a box will open. You can simply type in the word that you need to find and replace. This works for most document types.

                      11. Ctrl + E : Select the Search Box

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                        Whether you are in your file explorer or browser, pressing Ctrl+E will select your search/navigation bar, and you can directly start typing into it. This will make your life easier when you need quick search.

                        12. Ctrl + N : Open a New Window

                        shortcut

                          Pressing Ctrl+N together will open up a new file or a window depending on if you are working in your browser or offline. This Windows keyboard shortcut works well with most offline applications and online browsers made for Windows.

                          13. Ctrl + Mouse Scroll Wheel : Zoom In/Out

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                            Text too small? Want to see the details more clearly? Viewing an infographic that requires zooming in? This shortcut provides exactly that.

                            If you are in a document, this command will make your files and folders appear larger, and if you are on your browser, it will simply zoom in on the page. Talk about attention to detail!

                            Advanced Windows Keyboard Shortcuts

                            14. Win + L: Lock Screen

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                              Stepping away, but don’t want to shut down or put your system to sleep? Win + L is a great shortcut. It helps you lock down your screen, and unless you re-enter your password nobody can open it (assuming you have a password set for your system).

                              15. Win + D : Show Desktop

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                                This is actually a quick minimize option. No matter how many tabs/windows are open, this shortcut quickly minimizes all of them and shows you the desktop, allowing you to access files or an application in a couple of clicks.

                                16. Win + Tab (+ Shift) : Toggle Task View

                                Awesome Windows Shortcut Keys – SVEN TECHNOLOGY

                                   

                                  This shortcut is very similar to what Alt + Tab does, but it is a more advanced level Windows app navigator. When you press it, you will see tiles of all the open programs and most used programs.

                                  You can scroll or jump between them by additionally pressing the shift key with the Win + Tab command.

                                  17. Win + C : Opens Cortana

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                                    Are you a fan of voice control or like using Cortana to get things done quickly? You can summon her by using the Win + C shortcut. She’ll then be available to grant your every request.

                                    18. Win + Prt Sc : Save Screenshot

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                                      While Prt Sc allows you to take a screenshot, pressing the Windows button at the same time allows you to automatically save the screenshot. There is a folder named “screenshot” in your pictures destination, where PNG files of the screenshot will get saved. No need to add another screenshot tool!

                                      19. Win + I : Open Settings

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                                        Need to quickly open the settings tab? Now, you don’t need to browse through 3-4 destinations to reach the settings tab. Just hit Win + I to open up the settings menu for Windows.

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                                        20. Win + S : Search for Windows

                                        10 Great Keyboard Shortcuts to Make Life Easy

                                          You will always have that file or application that you can’t find on your PC. For this, Windows introduced the search bar.

                                          You can easily open it by pressing Win + S and typing in the file name you want to look up. Additionally, since Cortana is integrated with the search function, you can use it to ask additional questions as well.

                                          21. Fn + F2 : Rename

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                                            Depending on the hardware manufacturer, F2 keys perform various tasks, like volume up/down or turn Wifi off/on. However, using the Fn + F2, you can quickly use the Rename file option when a file/folder is selected. Say goodbye to the right click.

                                            22. Fn + F5 : Refresh

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                                              Your PC stuck is stuck and the processor can’t keep up. Refresh is a good method to get things moving. Pressing Fn + F5 can refresh Windows, or if you are working on your browser, it can refresh that, too.

                                              23. Win + X : Hidden Menu

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                                                Did you know that windows had a hidden menu? Press Win + X and see it pop-up. It will give you access to all the essential areas of the system.

                                                24. Win + V : Navigate Through Notifications

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                                                  If you have configured notifications and alerts on your systems, this shortcut will help you easily toggle through all of them. It’s extremely useful for people who are especially popular or busy.

                                                  25. Win + Ctrl + B : Open App That Displayed a Notification

                                                    You’re working, and a notification pops up that needs your attention. Use Win + Ctrl + B, and the explorer will switch to the application that sent you the notification. Swift.

                                                    The Bottom Line

                                                    You might be excited to start using all of these Windows keyboard shortcuts right away. While I advise you to try them all out, it entirely depends on how you engage with your system and what work you do. Any number of them can be generally useful. Start experimenting today.

                                                    More Tips on Using Windows

                                                    Featured photo credit: freestocks.org via unsplash.com

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                                                    Harsh Binani

                                                    Harsh has helped a lot of multi-national corporations and startups to leverage technology for greater productivity.

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                                                    Last Updated on April 19, 2021

                                                    10 Best Calendar Apps to Stay on Track in 2021

                                                    10 Best Calendar Apps to Stay on Track in 2021

                                                    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

                                                    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

                                                    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

                                                    In this article, we are going to check out the best calendars apps to help you stay organized.

                                                    Before You Download

                                                    As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

                                                    • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
                                                    • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
                                                    • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

                                                    1. Any.do Calendar

                                                      This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

                                                      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

                                                      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

                                                      Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

                                                      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

                                                      Download Any.do Calendar here!

                                                      2. Google Calendar

                                                        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

                                                        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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                                                        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

                                                        The program is super easy and will not cost a dime for you. It is a good thing, right?

                                                        Download Google Calendar here.

                                                        3. Calendar

                                                          Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                                                          A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                                                          Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                                                          Download Calendar: Meeting & Scheduling here.

                                                          4. Business Calendar

                                                            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

                                                            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

                                                            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

                                                            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

                                                            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

                                                            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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                                                            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

                                                            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

                                                            Download Business Calendar here.

                                                            5. aCalendar

                                                              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                                                              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

                                                              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                                                              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                                                              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                                                              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                                                              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                                                              Download aCalendar here.

                                                              6. DigiCal Calendar

                                                                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                                                                With this calendar application, you can synchronize all your calendars and view them in different ways.

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                                                                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                                                                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                                                                Download DigiCal Calendar here.

                                                                7. SolCalendar

                                                                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                                                                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                                                                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                                                                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                                                                  Download SolCalendar here.

                                                                  8. IRL Event Social Network

                                                                    One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

                                                                    IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

                                                                    Download IRL Event Social Network here.

                                                                    9. Today Calendar

                                                                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                                                                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                                                                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                                                                      Download Today Calendar here.

                                                                      10. Timepage

                                                                        Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                                                                        The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                                                                        The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                                                                        Download Timepage here.

                                                                        Our Verdict

                                                                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles. But these apps can help you plan for success and achieve your goals easier.

                                                                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                                                                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                                                                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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