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Published on October 5, 2018

25 Essential Windows Keyboard Shortcuts You Need to Know Now

25 Essential Windows Keyboard Shortcuts You Need to Know Now

If you are using windows regularly, then this blog will definitely increase your productivity. Compiled below is an exclusive list of windows keyboard shortcuts that will help you breeze through your daily work.

You might know some of them, but there are certainly some hidden gems that you wouldn’t have heard of before. Once you start using them, you will notice how easy navigating and operating on windows has become.

If you think I have missed out your favorite ones, do hit me up in the comments section.

The Basic Shortcuts

In case you haven’t known these, let’s start with the most basic shortcuts first.

1. Ctrl+Z : Undo

Irrespective of what you are doing, or where you are doing Ctrl + Z is a lifesaver. One possibly can’t survive without this function.

Whatever program you’re running – this function helps you get back to your last input. So don’t worry about all the mistakes. P.S. not all function keys wear capes.

2. Ctrl + A : Select All

Again, irrespective of which program you are running, this shortcut key selects all the text, files or folders or elements in the program depending on what you are using.

No need to drag the mouse everywhere now. It is useful more than you actually think.

3. Ctrl + C : Copy

You’ve selected what you wanted to. Now what? You’d like to copy it of course.

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This is probably one of the top shortcut key people would use when working on their windows system. Easily copy whatever you like and it stays with you until you are ready to paste it where you like.

4. Ctrl + V : Paste

Paste easily all that you have copied. It could be text, file, image or folder. A very useful feature to bring every thing together.

If you would like to paste plain simple text, without original formatting just add Shift to it. i.e. Ctrl + Shift + V.

5. Ctrl + X : Cut

Don’t want a piece of text/table/image/file at the particular place?

Simply select it and use the shortcut Ctrl + X. The piece gets removed and copied. Then simply use the paste shortcut to paste it anywhere you like.

6. Alt + Tab : Switch Screen/Tabs

This one has been around for a while and has been enhanced with upgrades in the windows OS. Simple press Alt and then the Tab key and you will switch to the next tab/screen.

While holding on to the Alt button and tapping on Tab let’s you choose between multiple screens. Talk about multi-tasking!

7. Ctrl + Alt + Del : Start Task Manager

What happens when an application starts to lag or stops responding or just your windows OS stands still and you can’t move a thing. You summon Ctrl + Alt + Del. When you press them together a magical box called task manager opens up.

You can then check out which programs/apps were making your pc slow and shut them down from the task manager itself. Bringing your PC back to life!

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8. Alt + F4 : Close App

This shortcut has been around for decades now! Simply press alt plus the function F4 key and you will see the application that you are on closes.

However, it is smart enough to ask you to save your work before it shuts down. It also works almost on anything right from your browser to games and custom applications.

9. Ctrl + F : Find

Typed in something that you cannot find? Or simply you are looking for a particular keyword on a document or a browser? Ctrl + F is the handy shortcut that will open a quick bar where you can type in the keyword and it will show you all the results in the document matching that keyword.

10. Ctrl +H : Find & Replace

You not only want to find some keywords, but also replace them? Not a problem at all. The Ctrl + H shortcut comes in handy.

Just hit the keys and a box will open. You can simply type in the word that you need to find and replace. Works for most document types.

11. Ctrl + E : Select the search box

Whether you are in your file explorer or browser, pressing Ctrl+E will select your search/navigation bar and you can directly start typing into it. Just go ahead and try it now!

12. Ctrl + N : Open a new window

Pressing Ctrl+N together will open up a new file or a window depending if you are working on your browser or offline. This window keyboard shortcut works well with most offline application and online browsers made for windows.

13. Ctrl + Mouse Scroll Wheel

Text too small? Want to see the details more clearly? Perhaps, viewing an infographic that requires zooming in? This shortcut provides exactly that.

If you are on your this command will make your files and folders appear larger and if you are on your browser, it will simply zoom in to the page. Talk about attention to detail!

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The above round up the basic keys that you ought to be using while operating windows. Most of them work on browsers or any other custom software you might be using.

Advanced Shortcut Keys for Windows Navigation

14. Win+L: Lock Screen

Stepping away, but don’t want to shut down or put your system to sleep? Win + L is a great shortcut. It helps you lock down your screen and unless you re-enter your password nobody can open it. (Assuming you have a password set for your system)

15. Win + D Show Desktop

It is actually a quick minimize option. No matter how many tabs/windows are open, this shortcut quickly minimizes all of them and shows you the desktop and allows you to access files/application in a couple of clicks.

16. Win + Tab (+ Shift) : Toggle Task View

Very close to what Alt + Tab does but it is a more advanced level windows app navigator. When you press it you will see tiles of all the open programs and most used programs.

You can scroll or jump between them by additionally pressing the shift key with the Win + Tab command.

17. Win + C : Opens Cortana

Fan of Voice? Use Cortana extensively? You can simply summon her by using the Win + C shortcut and then ask away what you need to know.

18. Win + Prtscn : Save Screenshot

While Prtscn allows you to take a screenshot, pressing the windows button along side allows you to automatically save the screenshot. There is a folder named screenshot in your pictures destination, where PNG files of the screenshot will get saved. No need to add another screenshot tool!

19. Win + I : Open Settings

Need to quickly open the settings tab? Now, you don’t need to browse through 3-4 destinations to reach the settings tab. Just hit Win + I and you can open up the settings menu for windows.

20. Win + S : Search for Windows

You will always have that file or application that you can’t find on your PC. For this, windows introduced the search bar.

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You can easily open it up by pressing Win + S and type in the file name you want to look up. Additionally, since Cortana is integrated with search, you can use it to ask additional questions as well.

21. Fn + F2 : Rename

Depending on the hardware manufacturer, F2 keys perform various tasks like, volume up/down, turn wifi off/on. However, using the Fn + F2 you can quickly use the Rename file option when a file/folder is selected. Say good bye to the right click.

22. Fn + F5 : Refresh

Your PC stuck is stuck and the processor can’t keep up? Refresh is a good old method to get things moving. Pressing Fn + F5 can refresh windows or if you are working on your browser, it can refresh that too.

23. Win + X : Hidden Menu

Did you know that windows had a hidden menu! Press Win + X and see it pop-up. It will give you access to all the essential areas of the system.

24. Win + V : Navigate through Notifications

If you have configure notifications and alerts on your systems, this shortcut will help you easily toggle through all of them. Extremely useful for people who are loaded with notifications.

25. Win + Ctrl + B : Open app that displayed a notification

You’re working and a notification pops up that needs your attention. Well just use Win + Ctrl + B and the explorer will switch to the application that sent you the notification. Swift.

The Bottom Line

You might be excited to start using all of them right away. While I advise you to try them all out, it entirely depends on how you engage with your system and what work you do on it. (But honestly you will be using a handful of them.)

Carefully select 7-10 shortcuts from the list apart from the ones that you already use and make the keyboard work for you.

Featured photo credit: freestocks.org via unsplash.com

More by this author

Harsh Binani

Harsh has helped a lot of multi-national corporations and startups to leverage technology for greater productivity.

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Last Updated on August 16, 2019

10 Best Calendar Apps to Stay on Track in 2019

10 Best Calendar Apps to Stay on Track in 2019

The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

In this article, we are going to check out the best calendars apps to help you stay organized.

1. Cal Calendar

    Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

    The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

    Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

    Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

    What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

    Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

    Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

    Available for iOS and Android

    2. Google Calendar

      Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

      Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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      Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

      The program is super easy and will not cost a dime for you. It is a good thing, right?

      Available for iOS and Android

      3. Jorte Calendar

        Jorte Calendar is one of the most popular calendar applications in the Google Play store.

        The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

        Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

        For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

        A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

        Available for iOS and Android

        4. Business Calendar

          Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

          The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

          You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

          The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

          Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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          Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

          Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

          A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

          Available for Android

          5. aCalendar

            aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

            Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

            Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

            When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

            Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

            The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

            The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

            Available for Android

            6. DigiCal Calendar

              DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

              With this calendar application, you can synchronize all your calendars and view them in different ways.

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              Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

              The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

              Available for Android

              7. SolCalendar

                SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                Available for Android

                8. Calendar

                  Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                  A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                  Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                  Available for Desktop, iOS and Android

                  9. Today Calendar

                    Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                    The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                    If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                    Available for Android

                    10. Calendar Widget: Month

                      Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                      Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                      The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                      This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                      If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                      At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                      Available for Android

                      Our Verdict

                      Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                      Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                      Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                      The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                      Featured photo credit: Unsplash via unsplash.com

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