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How to Make Your Words Powerful Without Sounding Aggressive

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How to Make Your Words Powerful Without Sounding Aggressive

The way we use language can help convey context, feelings and emotions. Whether we’re writing or speaking, the words we use have certain ways to put across the ideas and opinions we want to communicate and there are two very distinct types: hard and soft words.

Hard words are short words with fewer letters that deliver a sharp and punchy sound. When we use these types of words, it’s to reflect an element of firmness and decisiveness and a way of getting a point across. Examples of hard words are: simple, correct, hard, accept, or at the same time.

On the other hand, soft words tend to contain more letters and syllables that convey a more gentle sound and reflecting a sense of softness and sophistication. Examples of soft words are: difficult, incomplex, legitimate, acknowledge or simultaneously.

    Hard words come from Old English or the Anglo-Saxon heritage. During these times, the English language contained a plethora of functional words such as prepositions and conjunctions, many of which contained short, sharp words of one syllable.

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      However, after the invasion of England by France in 1066, these Anglo-Saxon stark words become much more softened due to the French language influence. Since the language of the court, government and the upper class was heavily impacted by Norman French, the traditional Old English was infiltrated by the softer and more descriptive words we use today. As time went on, more influence on the English language came from Latin and Greek resulting in the language evolving into a more softened vocabulary and less complex grammar.

        Hard words vs Soft Words

        There are advantages and disadvantages to the types of words we use, no matter which type.

        Hard Words Are Sharp but Blunt

        The pros of using hard words are that they’re short, sharp and concise, meaning they submit a punch which is useful for getting important impacting messages across.

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        However, the con of using hard words is that they tend to sound rigid and emotionless often depicting a harsh command. When it comes to teaching children, parents are more likely to use hard words to show intention of unacceptable behaviour because these are the easiest words for kids to understand and therefore getting them to correct their unwanted behaviour. But the rigidness of these words can encourage children to continue bad behaviour because of the negative feelings conveyed through the use of these types of words.

          Soft Words Are Gentle but Vague

          Soft words are able to soften hard statements which has the ability to allow people to be more likely to accept and understand them. But the downside to soft words is that they can come across as lengthy and distracting which can make it difficult for others to get the main point of what you’re trying to convey. This ultimately can lessen that punch you need for getting important messages across.

          Governments, authorities and big organizations often use soft words in public announcements or press conferences because the use of soft words helps reduce complaints from the public. Soft words are a way of sounding gentle, sophisticated and responsible without offending the general consensus. However, these words can end up being abstract and empty – in other words, they sound good but don’t help to directly address particular problems.

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            When Words Are Put in the Wrong Place

            So what if we were to switch the situations where hard and soft words are used?

            If parents were to only use soft words when disciplining their children, the chances are they would still become uncontrollable because they’re too young to behave without rules and use of a stricter tone and language.

            Also, if governments and authorities were to only use hard words when dealing with public interactions, yes they’d be getting the facts across clearly but they would pay a price in terms of their audience not accepting harsh truths or offending certain groups within communities.

            Hard and Soft Words Together Are The Best Combination

            The optimum form of communication and to get your point or message across effectively, is to use both types of words depending on the evolving receptiveness of what you’re saying.

            The most effective formula is to generally use more hard words than soft. This helps take the edge off any harsh connotations together with avoiding abstract language which can distract and defer from your main points.

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              When you need to deliver that punchy message or you need the information to be concise and direct, hard words are your best option. But if you find your message is too blunt, is moving into the direction of negative receptivity or isn’t being understood fully by your audience, it’s time to include softer words.

              One of the most successful people of our generation was Steve Jobs. Not only was he a pioneer in transforming his field, he knew how to effectively communicate to an audience using both hard and soft words.

              In his speech, Jobs demonstrates his genius use of short but punchy words to tell his story yet interjects a range of softer words to allow an easier and more understanding pace for the audience.

              So, use the concept of hard and soft words in your everyday life. Be more mindful and aware of the types of words you use and how effective they are being in getting your point across to others.

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              A great tool is to write down the most common words you’re using and identify how hard or soft they are. You can then use this to evaluate and change your hard and soft word combinations to become a better communicator and see how people start responding in a more receptive manner.

              More by this author

              Anna Chui

              Anna is the Chief Editor and Content Strategist of Lifehack. She's also a communication expert who shares tips on motivation and relationships.

              The Hidden Power of Every Single Person Around You The Purpose Of Friendship: The Only 4 Types Of Friends You Need In Life How Self-Doubt Keeps You Stuck (And How to Overcome It) How to Live Life to the Fullest and Enjoy Each Day 30 Books Everyone Should Read At Least Once In Their Lives

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              Last Updated on July 20, 2021

              How to Overcome the Fear of Public Speaking (A Step-by-Step Guide)

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              How to Overcome the Fear of Public Speaking (A Step-by-Step Guide)

              You’re standing behind the curtain, just about to make your way on stage to face the many faces half-shrouded in darkness in front of you. As you move towards the spotlight, your body starts to feel heavier with each step. A familiar thump echoes throughout your body – your heartbeat has gone off the charts.

              Don’t worry, you’re not the only one with glossophobia(also known as speech anxiety or the fear of speaking to large crowds). Sometimes, the anxiety happens long before you even stand on stage.

              Your body’s defence mechanism responds by causing a part of your brain to release adrenaline into your blood – the same chemical that gets released as if you were being chased by a lion.

              Here’s a step-by-step guide to help you overcome your fear of public speaking:

              1. Prepare yourself mentally and physically

              According to experts, we’re built to display anxiety and to recognize it in others. If your body and mind are anxious, your audience will notice. Hence, it’s important to prepare yourself before the big show so that you arrive on stage confident, collected and ready.

              “Your outside world is a reflection of your inside world. What goes on in the inside, shows on the outside.” – Bob Proctor

              Exercising lightly before a presentation helps get your blood circulating and sends oxygen to the brain. Mental exercises, on the other hand, can help calm the mind and nerves. Here are some useful ways to calm your racing heart when you start to feel the butterflies in your stomach:

              Warming up

              If you’re nervous, chances are your body will feel the same way. Your body gets tense, your muscles feel tight or you’re breaking in cold sweat. The audience will notice you are nervous.

              If you observe that this is exactly what is happening to you minutes before a speech, do a couple of stretches to loosen and relax your body. It’s better to warm up before every speech as it helps to increase the functional potential of the body as a whole. Not only that, it increases muscle efficiency, improves reaction time and your movements.

              Here are some exercises to loosen up your body before show time:

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              1. Neck and shoulder rolls – This helps relieve upper body muscle tension and pressure as the rolls focus on rotating the head and shoulders, loosening the muscle. Stress and anxiety can make us rigid within this area which can make you feel agitated, especially when standing.
              2. Arm stretches – We often use this part of our muscles during a speech or presentation through our hand gestures and movements. Stretching these muscles can reduce arm fatigue, loosen you up and improve your body language range.
              3. Waist twists – Place your hands on your hips and rotate your waist in a circular motion. This exercise focuses on loosening the abdominal and lower back regions which is essential as it can cause discomfort and pain, further amplifying any anxieties you may experience.

              Stay hydrated

              Ever felt parched seconds before speaking? And then coming up on stage sounding raspy and scratchy in front of the audience? This happens because the adrenaline from stage fright causes your mouth to feel dried out.

              To prevent all that, it’s essential we stay adequately hydrated before a speech. A sip of water will do the trick. However, do drink in moderation so that you won’t need to go to the bathroom constantly.

              Try to avoid sugary beverages and caffeine, since it’s a diuretic – meaning you’ll feel thirstier. It will also amplify your anxiety which prevents you from speaking smoothly.

              Meditate

              Meditation is well-known as a powerful tool to calm the mind. ABC’s Dan Harris, co-anchor of Nightline and Good Morning America weekend and author of the book titled10% Happier , recommends that meditation can help individuals to feel significantly calmer, faster.

              Meditation is like a workout for your mind. It gives you the strength and focus to filter out the negativity and distractions with words of encouragement, confidence and strength.

              Mindfulness meditation, in particular, is a popular method to calm yourself before going up on the big stage. The practice involves sitting comfortably, focusing on your breathing and then bringing your mind’s attention to the present without drifting into concerns about the past or future – which likely includes floundering on stage.

              Here’s a nice example of guided meditation before public speaking:

              2. Focus on your goal

              One thing people with a fear of public speaking have in common is focusing too much on themselves and the possibility of failure.

              Do I look funny? What if I can’t remember what to say? Do I look stupid? Will people listen to me? Does anyone care about what I’m talking about?’

              Instead of thinking this way, shift your attention to your one true purpose – contributing something of value to your audience.

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              Decide on the progress you’d like your audience to make after your presentation. Notice their movements and expressions to adapt your speech to ensure that they are having a good time to leave the room as better people.

              If your own focus isn’t beneficial and what it should be when you’re speaking, then shift it to what does. This is also key to establishing trust during your presentation as the audience can clearly see that you have their interests at heart.[1]

              3. Convert negativity to positivity

              There are two sides constantly battling inside of us – one is filled with strength and courage while the other is doubt and insecurities. Which one will you feed?

              ‘What if I mess up this speech? What if I’m not funny enough? What if I forget what to say?’

              It’s no wonder why many of us are uncomfortable giving a presentation. All we do is bring ourselves down before we got a chance to prove ourselves. This is also known as a self-fulfilling prophecy – a belief that comes true because we are acting as if it already is. If you think you’re incompetent, then it will eventually become true.

              Motivational coaches tout that positive mantras and affirmations tend to boost your confidents for the moments that matter most. Say to yourself: “I’ll ace this speech and I can do it!”

              Take advantage of your adrenaline rush to encourage positive outcome rather than thinking of the negative ‘what ifs’.

              Here’s a video of Psychologist Kelly McGonigal who encourages her audience to turn stress into something positive as well as provide methods on how to cope with it:

              4. Understand your content

              Knowing your content at your fingertips helps reduce your anxiety because there is one less thing to worry about. One way to get there is to practice numerous times before your actual speech.

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              However, memorizing your script word-for-word is not encouraged. You can end up freezing should you forget something. You’ll also risk sounding unnatural and less approachable.

              “No amount of reading or memorizing will make you successful in life. It is the understanding and the application of wise thought that counts.” – Bob Proctor

              Many people unconsciously make the mistake of reading from their slides or memorizing their script word-for-word without understanding their content – a definite way to stress themselves out.

              Understanding your speech flow and content makes it easier for you to convert ideas and concepts into your own words which you can then clearly explain to others in a conversational manner. Designing your slides to include text prompts is also an easy hack to ensure you get to quickly recall your flow when your mind goes blank.[2]

              One way to understand is to memorize the over-arching concepts or ideas in your pitch. It helps you speak more naturally and let your personality shine through. It’s almost like taking your audience on a journey with a few key milestones.

              5. Practice makes perfect

              Like most people, many of us are not naturally attuned to public speaking. Rarely do individuals walk up to a large audience and present flawlessly without any research and preparation.

              In fact, some of the top presenters make it look easy during showtime because they have spent countless hours behind-the-scenes in deep practice. Even great speakers like the late John F. Kennedy would spend months preparing his speech beforehand.

              Public speaking, like any other skill, requires practice – whether it be practicing your speech countless of times in front of a mirror or making notes. As the saying goes, practice makes perfect!

              6. Be authentic

              There’s nothing wrong with feeling stressed before going up to speak in front of an audience.

              Many people fear public speaking because they fear others will judge them for showing their true, vulnerable self. However, vulnerability can sometimes help you come across as more authentic and relatable as a speaker.

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              Drop the pretence of trying to act or speak like someone else and you’ll find that it’s worth the risk. You become more genuine, flexible and spontaneous, which makes it easier to handle unpredictable situations – whether it’s getting tough questions from the crowd or experiencing an unexpected technical difficulty.

              To find out your authentic style of speaking is easy. Just pick a topic or issue you are passionate about and discuss this like you normally would with a close family or friend. It is like having a conversation with someone in a personal one-to-one setting. A great way to do this on stage is to select a random audience member(with a hopefully calming face) and speak to a single person at a time during your speech. You’ll find that it’s easier trying to connect to one person at a time than a whole room.

              With that said, being comfortable enough to be yourself in front of others may take a little time and some experience, depending how comfortable you are with being yourself in front of others. But once you embrace it, stage fright will not be as intimidating as you initially thought.

              Presenters like Barack Obama are a prime example of a genuine and passionate speaker:

              7. Post speech evaluation

              Last but not the least, if you’ve done public speaking and have been scarred from a bad experience, try seeing it as a lesson learned to improve yourself as a speaker.

              Don’t beat yourself up after a presentation

              We are the hardest on ourselves and it’s good to be. But when you finish delivering your speech or presentation, give yourself some recognition and a pat on the back.

              You managed to finish whatever you had to do and did not give up. You did not let your fears and insecurities get to you. Take a little more pride in your work and believe in yourself.

              Improve your next speech

              As mentioned before, practice does make perfect. If you want to improve your public speaking skills, try asking someone to film you during a speech or presentation. Afterwards, watch and observe what you can do to improve yourself next time.

              Here are some questions you can ask yourself after every speech:

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              • How did I do?
              • Are there any areas for improvement?
              • Did I sound or look stressed?
              • Did I stumble on my words? Why?
              • Was I saying “um” too often?
              • How was the flow of the speech?

              Write everything you observed down and keep practicing and improving. In time, you’ll be able to better manage your fears of public speaking and appear more confident when it counts.

              If you want even more tips about public speaking or delivering a great presentation, check out these articles too:

              Reference

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