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How To Find That Key Person That Can Help You Progress in Your Career?

How To Find That Key Person That Can Help You Progress in Your Career?

From the moment we enter this world, we rely on others for guidance. Our parents look after us, teach us how to make decisions, and face challenges. In school, we look to our teachers to help us learn and define our futures. What happens when we leave those formal settings and set out for work in the real world?

We’re so accustomed to having a constant source of feedback, that it can be a shock to step into a professional setting where we’re on our own. Even though we may have graduated to the next step on our career path, we still need guidance.

For the first time in your life, you feel like you’re on your own.

Being new to a career is tough. If you feel like you can hardly keep your head above water, you aren’t alone. One study suggests that one third of new employees quit their jobs within the first six months.[1] Even teachers, the very mentors we crave, have terrible retention rates–somewhere between 17 and 46 percent of them quit within the first five years.[2]

This common thread of job dissatisfaction that runs across many fields is due to a lack of coaching and feedback.[3] For many of us, taking a job is the first time that we don’t have someone guiding us. Suddenly there’s nobody to give us feedback, and the feedback that we do receive is mostly to tell us when we’ve done something incorrectly.

Why you should find a mentor to help your career progress.

Their expertise is invaluable.

Your mentor will have an understanding of the work that you do. They may be a few steps ahead of you on the corporate ladder, or they have worked the job longer. They are usually keenly aware of the internal workings of your place of employment.

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A first year teacher would benefit from partnering with a veteran teacher. The veteran teacher knows how to maximize class time, but they also know the community and the nuances of the school’s culture.

Mentors can offer you guidance about the skills and knowledge you need to be successful.

Many of the struggles that arise for rookies come from differences in education and a lack of understanding about their organization. Mentors can offer guidance about development opportunities that you can take to shore up any weaknesses.

A new educator arrives at their first teaching job with a teaching degree, but they may be teaching in an environment that is different from the places where they learned and student-taught. A mentor might suggest that they take a multi-cultural education class or offer information about customs that are unique to that school’s community.

They can provide constructive feedback.

Your mentor will tell you when you’ve made a mistake, but they’ll also help you come up with strategies for improvement. Nobody likes to fail, but when we are taking risks and trying to move along in our career path, we are bound to make a few blunders. As long as we learn from our mistakes, they can be a valuable part of the learning process.

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Perhaps you just gave your first presentation at work. Your leaders were not impressed with your talk. Your mentor noticed that you were fidgeting, using filler words, and mumbling throughout the talk. They may offer advice on how to exude confidence, and they may agree to go over your next presentation with you so that you don’t make the same mistakes twice.

They can see the big picture.

Since your mentor has been around for a while, they’ll have a broader perspective about the state of your organization or field. They’ve survived the upswings and downturns, and most of them are happy to keep others from making the same mistakes they made.

You’ve noticed that things are tense around the office. Your coworkers seem grumpy, and the stress is beginning to wear on you. Your mentor is the person who tells you what nobody else wants to talk about: a group of senior employees is going through a serious contract renegotiation. People are worried about keeping their jobs. Armed with this knowledge, you may be able to view your colleagues with compassion instead of disdain.

Instead of drowning in insecurities and uncertainties, look to others for guidance. Finding that one person who believes in your abilities can be the difference between moving along on your career path or starting over.

What’s in it for the mentor?

Finding a mentor can seem like a daunting task, but you are probably surrounded by potential coaches. Since mentoring involves time and energy on the part of mentors, they are only going to want to invest these valuable assets in mentees who show promise.[4] A mentor may agree to work with you if they see that you are a driven and capable worker.

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We’re all new to our jobs at some point, and the veterans among us know how that feels. Perhaps they feel a desire to give back to others after someone helped them.

Guiding rookie employees is an excellent way for mentor to advance in their own career. When their guidance contributes to your success, they are able to demonstrate their capacity as a leader. They can also delegate some tasks to you to free them up to work on bigger projects. To the experienced mentor, the tasks they are asking you to do are a real time-sink, but for the new employee, that type of work may be the training that you need to continue on your career path.

Where you can look for guidance

Good guidance can come from almost anyone in your organization or field. A formal mentoring relationship that develops organically over time is ideal, but there are also informal ways that you can find additional help.[5]

1. Speak up and voice your thoughts. The first step to finding a mentor is to show that you are engaged in the success of the organization. Giving voice to your ideas and concerns demonstrates that you take your work seriously.

2. Show your intentions by asking for feedback. Seeking constructive criticism will help you grow. Experienced colleagues will take notice of your desire for self-improvement when you ask for feedback. It is also much easier to mentor someone who clearly wants to improve.

3. Take Initiative. Going above and beyond in your assigned duties is another way to show potential mentors your motivation. No matter how minor your task is, execute it with a high level of care. Possible mentors will see a person who is capable of taking on bigger challenges. They’ll also be more likely to connect you with opportunities to advance your career.

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3. Take your peers as your mentors.[6] Coworkers doing the same job that you do may have a different approach. You could benefit from troubleshooting with them and emulating practices that make them effective. Even if you don’t adopt their methods, learning how to approach work in different ways can help you progress.

4. Observe people in higher-level positions. Whether or not you have a formal mentoring relationship with someone at a later stage in your career path, you can still pay attention to the way they work. The manner in which they organize their time, speak, dress, and interact with others can offer you clues about what you need to do to reach their level.

5. Take advantage of networking opportunities. When you go to conferences and professional development events, don’t be afraid to talk to people.[7] You might find your mentor, or at the very least, gain some insights into the industry.

6. Don’t underestimate the power of attending office social functions. You might strike up a conversation that helps you find someone to give you guidance.

Look for guidance to take control of your situation.

Richard Bransons and Elon Musks of the world didn’t become the successful people they are today without help. Even visionaries have moments when they aren’t sure what they are doing, and they have all been new to their jobs at some point. Finding a mentor (or several) can help you move from a position of uncertainty to a position of strength and confidence.

Featured photo credit: Original image by Gonzalo Martin. Modified by A. Phebus. via flickr.com

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Angelina Phebus

Writer, Yoga Instructor (RYT 200)

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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