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How To Find That Key Person That Can Help You Progress in Your Career?

How To Find That Key Person That Can Help You Progress in Your Career?
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From the moment we enter this world, we rely on others for guidance. Our parents look after us, teach us how to make decisions, and face challenges. In school, we look to our teachers to help us learn and define our futures. What happens when we leave those formal settings and set out for work in the real world?

We’re so accustomed to having a constant source of feedback, that it can be a shock to step into a professional setting where we’re on our own. Even though we may have graduated to the next step on our career path, we still need guidance.

For the first time in your life, you feel like you’re on your own.

Being new to a career is tough. If you feel like you can hardly keep your head above water, you aren’t alone. One study suggests that one third of new employees quit their jobs within the first six months.[1] Even teachers, the very mentors we crave, have terrible retention rates–somewhere between 17 and 46 percent of them quit within the first five years.[2]

This common thread of job dissatisfaction that runs across many fields is due to a lack of coaching and feedback.[3] For many of us, taking a job is the first time that we don’t have someone guiding us. Suddenly there’s nobody to give us feedback, and the feedback that we do receive is mostly to tell us when we’ve done something incorrectly.

Why you should find a mentor to help your career progress.

Their expertise is invaluable.

Your mentor will have an understanding of the work that you do. They may be a few steps ahead of you on the corporate ladder, or they have worked the job longer. They are usually keenly aware of the internal workings of your place of employment.

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A first year teacher would benefit from partnering with a veteran teacher. The veteran teacher knows how to maximize class time, but they also know the community and the nuances of the school’s culture.

Mentors can offer you guidance about the skills and knowledge you need to be successful.

Many of the struggles that arise for rookies come from differences in education and a lack of understanding about their organization. Mentors can offer guidance about development opportunities that you can take to shore up any weaknesses.

A new educator arrives at their first teaching job with a teaching degree, but they may be teaching in an environment that is different from the places where they learned and student-taught. A mentor might suggest that they take a multi-cultural education class or offer information about customs that are unique to that school’s community.

They can provide constructive feedback.

Your mentor will tell you when you’ve made a mistake, but they’ll also help you come up with strategies for improvement. Nobody likes to fail, but when we are taking risks and trying to move along in our career path, we are bound to make a few blunders. As long as we learn from our mistakes, they can be a valuable part of the learning process.

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Perhaps you just gave your first presentation at work. Your leaders were not impressed with your talk. Your mentor noticed that you were fidgeting, using filler words, and mumbling throughout the talk. They may offer advice on how to exude confidence, and they may agree to go over your next presentation with you so that you don’t make the same mistakes twice.

They can see the big picture.

Since your mentor has been around for a while, they’ll have a broader perspective about the state of your organization or field. They’ve survived the upswings and downturns, and most of them are happy to keep others from making the same mistakes they made.

You’ve noticed that things are tense around the office. Your coworkers seem grumpy, and the stress is beginning to wear on you. Your mentor is the person who tells you what nobody else wants to talk about: a group of senior employees is going through a serious contract renegotiation. People are worried about keeping their jobs. Armed with this knowledge, you may be able to view your colleagues with compassion instead of disdain.

Instead of drowning in insecurities and uncertainties, look to others for guidance. Finding that one person who believes in your abilities can be the difference between moving along on your career path or starting over.

What’s in it for the mentor?

Finding a mentor can seem like a daunting task, but you are probably surrounded by potential coaches. Since mentoring involves time and energy on the part of mentors, they are only going to want to invest these valuable assets in mentees who show promise.[4] A mentor may agree to work with you if they see that you are a driven and capable worker.

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We’re all new to our jobs at some point, and the veterans among us know how that feels. Perhaps they feel a desire to give back to others after someone helped them.

Guiding rookie employees is an excellent way for mentor to advance in their own career. When their guidance contributes to your success, they are able to demonstrate their capacity as a leader. They can also delegate some tasks to you to free them up to work on bigger projects. To the experienced mentor, the tasks they are asking you to do are a real time-sink, but for the new employee, that type of work may be the training that you need to continue on your career path.

Where you can look for guidance

Good guidance can come from almost anyone in your organization or field. A formal mentoring relationship that develops organically over time is ideal, but there are also informal ways that you can find additional help.[5]

1. Speak up and voice your thoughts. The first step to finding a mentor is to show that you are engaged in the success of the organization. Giving voice to your ideas and concerns demonstrates that you take your work seriously.

2. Show your intentions by asking for feedback. Seeking constructive criticism will help you grow. Experienced colleagues will take notice of your desire for self-improvement when you ask for feedback. It is also much easier to mentor someone who clearly wants to improve.

3. Take Initiative. Going above and beyond in your assigned duties is another way to show potential mentors your motivation. No matter how minor your task is, execute it with a high level of care. Possible mentors will see a person who is capable of taking on bigger challenges. They’ll also be more likely to connect you with opportunities to advance your career.

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3. Take your peers as your mentors.[6] Coworkers doing the same job that you do may have a different approach. You could benefit from troubleshooting with them and emulating practices that make them effective. Even if you don’t adopt their methods, learning how to approach work in different ways can help you progress.

4. Observe people in higher-level positions. Whether or not you have a formal mentoring relationship with someone at a later stage in your career path, you can still pay attention to the way they work. The manner in which they organize their time, speak, dress, and interact with others can offer you clues about what you need to do to reach their level.

5. Take advantage of networking opportunities. When you go to conferences and professional development events, don’t be afraid to talk to people.[7] You might find your mentor, or at the very least, gain some insights into the industry.

6. Don’t underestimate the power of attending office social functions. You might strike up a conversation that helps you find someone to give you guidance.

Look for guidance to take control of your situation.

Richard Bransons and Elon Musks of the world didn’t become the successful people they are today without help. Even visionaries have moments when they aren’t sure what they are doing, and they have all been new to their jobs at some point. Finding a mentor (or several) can help you move from a position of uncertainty to a position of strength and confidence.

Featured photo credit: Original image by Gonzalo Martin. Modified by A. Phebus. via flickr.com

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Reference

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Angelina Phebus

Writer, Yoga Instructor (RYT 200)

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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