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How to Remember Everything Without Being Hard Working

How to Remember Everything Without Being Hard Working

Are you overwhelmed by the amount of knowledge that you are expected to remember every day? The Digital Age can leave us feeling like we are in a constant state of information overload. We have so many things competing for our attention, that it can be hard to stay focused. Your memory is one of the first things to suffer in the communications bombardment. Luckily, there are a few strategies that you can adopt to improve your memory without having to turn into a supercomputer.

Hack your brain’s storage system by understanding the basics of memory

Our brains have an incredible capacity for storing data. If we defined the limits of our minds in technological terms, we can store about 2.5 million gigabytes of information in our heads.[1] If this is true, then why do so many of us routinely forget why we walked into a room or what we had for breakfast? We can store loads of information, but if we want to improve our memory we have to maximize our brain’s filing system.

Short-Term Memory

If you’ve ever had to recall items that you need to pick up from the store without writing them out, you’ve likely forgotten a few things on your mental list. This is because your brain routed your shopping list to your short-term memory. The short-term memory can hold seven to nine items for a period of about thirty seconds.[2]

Long-term Memory

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Your brain can hang on to some memories for an extended period of time. Not all long-term memories are created equally – some last for several hours or days, and you carry others with you for a lifetime. The clarity of the memory depends on your level of alertness at the time in which your brain was encoding the event.[3]

Working Memory

If your brain stored everything you ever saw or heard with equal importance, it would have lots of information clogging its filing system. The memory that you use to process and reflect on your world is your working memory.[4] Your brain is like a giant hard-drive, and your working memory consists of the files open on your desktop. Just like the files on your computer, items in your long-term memory can change when we access them through our working memory.

4 Useful Memory Boosting Techniques to Try

As busy and productive people, we are constantly working to improve our recall and get things to move into our long-term memory so that we can easily retrieve them. Here are some excellent ways to help your brain encode information.

Give Up All-Nighters and Rely on Spaced Repetition

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When we need to memorize large quantities of information before an exam or presentation, it can be tempting to review all of it in a cram session. This technique is ineffective for two reasons. If you want to remember more, you need to give your brain time to process, and since your brain doesn’t assign equal importance to all data, you won’t be effective by treating all your information the same way.

When you space out your study intervals over several days or weeks, you can commit more information to memory with fewer repetitions.[5]

You can use flashcards to take advantage of spaced repetition. Quiz yourself, and separate cards into piles related to how well you know the material. If you know the information well, you’ll need to review that card less frequently. You’ll have to look at cards with challenging concepts more often. Ultimately, you’ll spend more time reviewing challenging cards and less time on ones that you know.[6]

Understand That You Can Memorize Different Information in Concentration Mode and Diffused Mode

When we store information in concentration mode (sometimes known as focus mode), we set the stage for expanding our knowledge.[7] In concentration mode, you build a memory framework by actively working to make sense of concepts.

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You can’t stay in that state of intense concentration forever, but that doesn’t mean that you have to stop learning. In diffused mode, your brain continues to take in information in a casual manner. If you are trying to figure out a novel solution to a research question, you’ll begin your work in concentration mode, but you’ll likely come up with your answer in diffused mode.

For example, when you begin to study a foreign langue, you’ll have to spend time learning the grammatical structures and vocabulary in concentration mode. You may repeat phrases out loud or rewrite sentences and constructions until you have developed a framework for your understanding.

If you are immersed in the language, you’ll continue to take in information and build connections in diffused mode. Eventually, you will not only be able to understand and reply to people using phrases you memorized, but you’ll learn how to string together new phrases.

Use the Chunking Technique to Make Concepts Meaningful

Using this technique allows you to commit many items to memory by assigning them to meaningful groups.[8] You can establish chunks of information by creating mnemonic devices such as acronyms or phrases.

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It is much easier to recall the time periods in Greek history (Neolithic Period, Bronze Age, Dark Age, Archaic Period, Classical Period, Hellenistic Period) by remembering a simple phrase such as “Never Be Discouraged About Calling Home.” In this case, the first letter of each word corresponds to the first letter of a time period. Schoolchildren are commonly taught the acronym, “ROY G. BIV,” to help them remember the colors of the rainbow.

This brain hack works because you can assign meaning to things for which you may not have a strong sensory memory or emotional connection. By associating terms to the preexisting framework of your own language, you make it much easier to recall these items later.

Access Digital Mind to Enhance Your Memory Capacity

The Digital Age has inundated us with information, but it has also offered us tools for coping with this influx of data. Apps which allow you to make notes, such as Evernote can help you connect ideas and improve recall.

You may be thinking, “I could use a sticky note or an old-fashioned planner for that.” You certainly could, but in Evernote, you can add tags to your notes to help you track down the thing that you want to remember.[9] When you add multiple tags to your note, you build connections and increase the likelihood that you will be able to recover the information you want. No more misplaced sticky notes for you!

Evernote is just one example in a sea of productivity apps that can improve your memory. Flashcard apps can allow you to take the concept of spaced repetition into the digital sphere. Dropbox and cloud servers make it possible for you to capture information in one place and access it later in another location. Each time we retrieve the information, we increase the likelihood of it becoming part of our long-term memory.

You don’t need a photographic memory

It would be nice if we could look at something once and remember it, but only a small percentage of us have brains that work like that.[10] That’s no reason to despair, though. By using memory techniques and tools, you can unlock your own potential and harness your brain’s power.

Reference

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Angelina Phebus

Writer, Yoga Instructor (RYT 200)

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

    More Productivity Tips

    Featured photo credit: William Iven via unsplash.com

    Reference

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