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How to Remember Everything Without Being Hard Working

How to Remember Everything Without Being Hard Working

Are you overwhelmed by the amount of knowledge that you are expected to remember every day? The Digital Age can leave us feeling like we are in a constant state of information overload. We have so many things competing for our attention, that it can be hard to stay focused. Your memory is one of the first things to suffer in the communications bombardment. Luckily, there are a few strategies that you can adopt to improve your memory without having to turn into a supercomputer.

Hack your brain’s storage system by understanding the basics of memory

Our brains have an incredible capacity for storing data. If we defined the limits of our minds in technological terms, we can store about 2.5 million gigabytes of information in our heads.[1] If this is true, then why do so many of us routinely forget why we walked into a room or what we had for breakfast? We can store loads of information, but if we want to improve our memory we have to maximize our brain’s filing system.

Short-Term Memory

If you’ve ever had to recall items that you need to pick up from the store without writing them out, you’ve likely forgotten a few things on your mental list. This is because your brain routed your shopping list to your short-term memory. The short-term memory can hold seven to nine items for a period of about thirty seconds.[2]

Long-term Memory

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Your brain can hang on to some memories for an extended period of time. Not all long-term memories are created equally – some last for several hours or days, and you carry others with you for a lifetime. The clarity of the memory depends on your level of alertness at the time in which your brain was encoding the event.[3]

Working Memory

If your brain stored everything you ever saw or heard with equal importance, it would have lots of information clogging its filing system. The memory that you use to process and reflect on your world is your working memory.[4] Your brain is like a giant hard-drive, and your working memory consists of the files open on your desktop. Just like the files on your computer, items in your long-term memory can change when we access them through our working memory.

4 Useful Memory Boosting Techniques to Try

As busy and productive people, we are constantly working to improve our recall and get things to move into our long-term memory so that we can easily retrieve them. Here are some excellent ways to help your brain encode information.

Give Up All-Nighters and Rely on Spaced Repetition

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When we need to memorize large quantities of information before an exam or presentation, it can be tempting to review all of it in a cram session. This technique is ineffective for two reasons. If you want to remember more, you need to give your brain time to process, and since your brain doesn’t assign equal importance to all data, you won’t be effective by treating all your information the same way.

When you space out your study intervals over several days or weeks, you can commit more information to memory with fewer repetitions.[5]

You can use flashcards to take advantage of spaced repetition. Quiz yourself, and separate cards into piles related to how well you know the material. If you know the information well, you’ll need to review that card less frequently. You’ll have to look at cards with challenging concepts more often. Ultimately, you’ll spend more time reviewing challenging cards and less time on ones that you know.[6]

Understand That You Can Memorize Different Information in Concentration Mode and Diffused Mode

When we store information in concentration mode (sometimes known as focus mode), we set the stage for expanding our knowledge.[7] In concentration mode, you build a memory framework by actively working to make sense of concepts.

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You can’t stay in that state of intense concentration forever, but that doesn’t mean that you have to stop learning. In diffused mode, your brain continues to take in information in a casual manner. If you are trying to figure out a novel solution to a research question, you’ll begin your work in concentration mode, but you’ll likely come up with your answer in diffused mode.

For example, when you begin to study a foreign langue, you’ll have to spend time learning the grammatical structures and vocabulary in concentration mode. You may repeat phrases out loud or rewrite sentences and constructions until you have developed a framework for your understanding.

If you are immersed in the language, you’ll continue to take in information and build connections in diffused mode. Eventually, you will not only be able to understand and reply to people using phrases you memorized, but you’ll learn how to string together new phrases.

Use the Chunking Technique to Make Concepts Meaningful

Using this technique allows you to commit many items to memory by assigning them to meaningful groups.[8] You can establish chunks of information by creating mnemonic devices such as acronyms or phrases.

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It is much easier to recall the time periods in Greek history (Neolithic Period, Bronze Age, Dark Age, Archaic Period, Classical Period, Hellenistic Period) by remembering a simple phrase such as “Never Be Discouraged About Calling Home.” In this case, the first letter of each word corresponds to the first letter of a time period. Schoolchildren are commonly taught the acronym, “ROY G. BIV,” to help them remember the colors of the rainbow.

This brain hack works because you can assign meaning to things for which you may not have a strong sensory memory or emotional connection. By associating terms to the preexisting framework of your own language, you make it much easier to recall these items later.

Access Digital Mind to Enhance Your Memory Capacity

The Digital Age has inundated us with information, but it has also offered us tools for coping with this influx of data. Apps which allow you to make notes, such as Evernote can help you connect ideas and improve recall.

You may be thinking, “I could use a sticky note or an old-fashioned planner for that.” You certainly could, but in Evernote, you can add tags to your notes to help you track down the thing that you want to remember.[9] When you add multiple tags to your note, you build connections and increase the likelihood that you will be able to recover the information you want. No more misplaced sticky notes for you!

Evernote is just one example in a sea of productivity apps that can improve your memory. Flashcard apps can allow you to take the concept of spaced repetition into the digital sphere. Dropbox and cloud servers make it possible for you to capture information in one place and access it later in another location. Each time we retrieve the information, we increase the likelihood of it becoming part of our long-term memory.

You don’t need a photographic memory

It would be nice if we could look at something once and remember it, but only a small percentage of us have brains that work like that.[10] That’s no reason to despair, though. By using memory techniques and tools, you can unlock your own potential and harness your brain’s power.

Reference

More by this author

Angelina Phebus

Writer, Yoga Instructor (RYT 200)

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

More on How to Improve Productivity

Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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