Advertising
Advertising

Easily Misunderstood by Others? 6 Barriers You Should Overcome to Make Communication Less Frustrating

Easily Misunderstood by Others? 6 Barriers You Should Overcome to Make Communication Less Frustrating

How often have you said something simple, only to have the person who you said this to misunderstand it or twist the meaning completely around? Nodding your head in affirmative? Then this means that you are being unclear in your communication.

Communication should be simple, right? It’s all about two people or more talking and explaining something to the other. The problem lies in the talking itself, somehow we end up being unclear, and our words, attitude or even the way of talking becomes a barrier in communication, most of the times unknowingly. We give you six common barriers to communication, and how to get past them; for you to actually say what you mean, and or the other person to understand it as well…

The 6 Walls You Need to Break Down to Make Communication Effective

Think about it this way, a simple phrase like “what do you mean” can be said in many different ways and each different way would end up “communicating” something else entirely. Scream it at the other person, and the perception would be anger. Whisper this is someone’s ear and others may take it as if you were plotting something. Say it in another language, and no one gets what you mean at all, if they don’t speak it… This is what we mean when we say that talking or saying something that’s clear in your head, many not mean that you have successfully communicated it across to your intended audience – thus what you say and how, where and why you said it – at times become barriers to communication.[1]

Perceptual Barrier

The moment you say something in a confrontational, sarcastic, angry or emotional tone, you have set up perceptual barriers to communication. The other person or people to whom you are trying to communicate your point get the message that you are disinterested in what you are saying and sort of turn a deaf ear. In effect, you are yelling your point across to person who might as well be deaf![2]

Advertising

The problem: When you have a tone that’s not particularly positive, a body language that denotes your own disinterest in the situation and let your own stereotypes and misgivings enter the conversation via the way you talk and gesture, the other person perceives what you saying an entirely different manner than say if you said the same while smiling and catching their gaze.

The solution: Start the conversation on a positive note, and don’t let what you think color your tone, gestures of body language. Maintain eye contact with your audience, and smile openly and wholeheartedly…

Attitudinal Barrier

Some people, if you would excuse the language, are simply badass and in general are unable to form relationships or even a common point of communication with others, due to their habit of thinking to highly or too lowly of them. They basically have an attitude problem – since they hold themselves in high esteem, they are unable to form genuine lines of communication with anyone. The same is true if they think too little of themselves as well.[3]

The problem: If anyone at work, or even in your family, tends to roam around with a superior air – anything they say is likely to be taken by you and the others with a pinch, or even a bag of salt. Simply because whenever they talk, the first thing to come out of it is their condescending attitude. And in case there’s someone with an inferiority complex, their incessant self-pity forms barriers to communication.

Advertising

The solution: Use simple words and an encouraging smile to communicate effectively – and stick to constructive criticism, and not criticism because you are a perfectionist. If you see someone doing a good job, let them know, and disregard the thought that you could have done it better. It’s their job so measure them by industry standards and not your own.

Language Barrier

This is perhaps the commonest and the most inadvertent of barriers to communication. Using big words, too much of technical jargon or even using just the wrong language at the incorrect or inopportune time can lead to a loss or misinterpretation of communication. It may have sounded right in your head and to your ears as well, but if sounded gobbledygook to the others, the purpose is lost.

The problem: Say you are trying to explain a process to the newbies and end up using every technical word and industry jargon that you knew – your communication has failed if the newbie understood zilch. You have to, without sounding patronizing, explain things to someone in the simplest language they understand instead of the most complex that you do.

The solution: Simplify things for the other person to understand you, and understand it well. Think about it this way: if you are trying to explain something scientific to a child, you tone it down to their thinking capacity, without “dumbing” anything down in the process.[4]

Advertising

Emotional Barrier

Sometimes, we hesitate in opening our mouths, for fear of putting our foot in it! Other times, our emotional state is so fragile that we keep it and our lips zipped tightly together lest we explode. This is the time that our emotions become barriers to communication.[5]

The problem: Say you had a fight at home and are on a slow boil, muttering, in your head, about the injustice of it all. At this time, you have to give someone a dressing down over their work performance. You are likely to transfer at least part of your angst to the conversation then, and talk about unfairness in general, leaving the other person stymied about what you actually meant!

The solution: Remove your emotions and feelings to a personal space, and talk to the other person as you normally would. Treat any phobias or fears that you have and nip them in the bud so that they don’t become a problem. And remember, no one is perfect.

Cultural Barrier

Sometimes, being in an ever-shrinking world means that inadvertently, rules can make cultures clash and cultural clashes can turn into barriers to communication. The idea is to make your point across without hurting anyone’s cultural or religious sentiments.

Advertising

The problem: There are so many ways culture clashes can happen during communication and with cultural clashes; it’s not always about ethnicity. A non-smoker may have problems with smokers taking breaks; an older boss may have issues with younger staff using the Internet too much.

The solution: Communicate only what is necessary to get the point across – and eave your personal sentiments or feelings out of it. Try to be accommodative of the other’s viewpoint, and in case you still need to work it out, do it one to one, to avoid making a spectacle of the other person’s beliefs.[6]

Gender Barrier

Finally, it’s about Men from Mars and Women from Venus. Sometimes, men don’t understand women and women don’t get men – and this gender gap throws barriers in communication. Women tend to take conflict to their graves, literally, while men can move on instantly. Women rely on intuition, men on logic – so inherently, gender becomes a big block in successful communication.[7]

The problem: A male boss may inadvertently rub his female subordinates the wrong way with anti-feminism innuendoes, or even have problems with women taking too many family leaves. Similarly, women sometimes let their emotions get the better of them, something a male audience can’t relate to.

The solution: Talk to people like people – don’t think or classify them into genders and then talk accordingly. Don’t make comments or innuendos that are gender biased – you don’t have to come across as an MCP or as a bra-burning feminist either. Keep gender out of it.

And remember, the key to successful communication is simply being open, making eye contact and smiling intermittently. The battle is usually half won when you say what you mean in simple, straightforward words and keep your emotions out of it.

Reference

More by this author

Rima Pundir

Health, Wellness & Productivity Writer

Stiff Muscles Make You Feel Sick Often: 8 Natural Muscle Relaxers You Can’t Miss When You Drive And Don’t Drink Enough Water, It’s As Dangerous As Drunk Driving Having A Glass Of This Drink Before You Sleep Can Burn Your Fat Insanely Fast How Common Language Can Help You Strengthen Your Friendship Introducing 13 Useful Free Apps For you To Install Today

Trending in Productivity

1 8 Dreadful Effects of Procrastination That Can Destroy Your Life 2 100 Motivational Quotes That Will Guide You To Massive Success 3 A Dull Resume Can Kill Your Job Chances, Here’s How You Can Write an Appealing One 4 Announcing Our New Podcast: The Lifehack Show 5 Your Beliefs About Success May Be Holding You Back

Read Next

Advertising
Advertising
Advertising

Last Updated on June 26, 2019

8 Dreadful Effects of Procrastination That Can Destroy Your Life

8 Dreadful Effects of Procrastination That Can Destroy Your Life

We are all guilty of procrastinating at some point or other; no one is a stranger to it, right? Some of us might be lucky enough to identify it in time and still do something about it.

Unfortunately for others, it steals dreams and can even destroy lives.

The reason we procrastinate varies from person to person and is not always obvious. Sometimes it is a hidden fear that we don’t want to acknowledge, or it could even be as simple as not wanting to do something because it just doesn’t motivate us.

Whatever the reason may be, if you know you are a procrastinator, be careful: it has far more damaging effects than you may realize.

Here are the 8 most common effects of procrastination that can destroy not only your productivity, but your life:

1. You will lose precious time.

How much time have you wasted procrastinating? It isn’t easy to tell, but I am sure you can imagine.

The worst thing about procrastinating is the moment you realize that you are two, five or ten years older and nothing has changed. Where did all the time go?

This is a terrible feeling because you can’t turn back the hands of time, you just have to live with the helpless feeling of regret. There is nothing worse than feeling frustrated at yourself, knowing the situation could have been so different… if only you had taken that first step!

Advertising

Don’t do that to yourself, you deserve what you desire.

2. You will blow opportunities.

How many opportunities have you wasted because you didn’t take advantage of them when they were there? This is when you really want to kick yourself.

What you don’t realize is that the opportunity could have been life changing but you missed out on it. Most opportunities only come around once; you are never guaranteed a second chance.

Opportunities are the world’s way of giving you more, do yourself a favor and grab them with both hands!

3. You won’t be able to meet goals.

Procrastination seems to come on with full force when we entertain the thought of goals, of wanting to achieve or change something. You might have a strong desire to change but you just can’t seem to take the first step forward.

This is normally really confusing and perplexing; you might find yourself thinking, “Why is it so hard to go for something that I want so badly?” Only you can answer that; you’ll have to explore a little deeper into the resistance.

We set goals because we have a deep desire to better our lives in some way. If you don’t do this because of procrastination, you destroy the possibility to better your life.

Uncover the root cause behind your procrastination if it’s preventing you from achieving your goals, otherwise you will never attain them.

Advertising

4. You could ruin your career.

The way you work directly affects your results, how much you achieve and how well you perform.

Perhaps procrastination prevents you from meeting deadlines or achieving your monthly targets. What consequence will this eventually have on your career?

You might miss out on promotions or worse; you might even be at risk of losing your job. You can try to hide it for a while, but don’t doubt that long-term procrastination at work will almost certainly ruin your career.

Don’t undermine your own performance unnecessarily.

5. You will lower your self-esteem.

This is one of the vicious circles you might find yourself in. We tend to procrastinate sometimes because of a low self-esteem, but procrastinating doesn’t only reinforce this, it makes it even lower.

You start to doubt and question what is wrong with you. You might desperately ask yourself, “Why can’t I just do it?”

Having low self-esteem destroys lives in many ways. When we have low self-esteem, we hold ourselves back, we feel less than we should and it leads to self-sabotaging acts.

Procrastination eats away your confidence, slowly but surely.

Advertising

If this resonates with you, focus on building your self-esteem instead of holding on to the illusion that you should be able to do something as this makes you force yourself when you are not ready.

6. You will make poor decisions.

When you procrastinate and make decisions from this standpoint, they are almost always going to be poor decisions because of the place you are coming from.

When you procrastinate, you make decisions based on criteria that most likely wouldn’t be there if you didn’t procrastinate, like pressure to finally make a decision because time is running out.

Emotions heavily influence the decisions we make and procrastination affects how we feel to a large degree.

Poor decision making has huge negative effects on our happiness, results and life.

7. You will damage your reputation.

When you keep saying you will do something and you don’t, your reputation inevitably gets tarnished. Nobody wants empty promises.

Besides damaging your own reputation, you are damaging your self-esteem and self-confidence. You will find that it gets easier to procrastinate each time because you are not surprising yourself anymore.

People could stop depending on you and hold back on offering you opportunities because they could be worried that you will simply procrastinate and they will be left to clean up the mess.

Advertising

A bad reputation has multiple underlying negative effects.

8. You will risk your health.

Procrastination is linked to mental health problems like stress and anxiety, and these in turn are linked to health issues. If your procrastination leads to feelings of depression, over time this depression will start to affect other areas of your life.

If you procrastinate too much with something, it will most likely start to stress you out and cause anxiety, especially when other people or things are involved. Studies show us more and more how damaging stress and anxiety are for us, with stress being the silent killer.

Another way that procrastination can affect your health is when you continually put off check ups, and postpone appointments or things you need to do, such as exercise. The problem only gets worse and the consequences more dire.

Remember that procrastination is like a habit, it is really hard to kick, but it can make or break you!

If you want to stop procrastination, take a look at these guides written by Lifehack’s productivity experts:

Featured photo credit: Unsplash via unsplash.com

Read Next