Advertising
Advertising

The Best Way to Write a Letter of Recommendation? Let the Person Asking Do It

The Best Way to Write a Letter of Recommendation? Let the Person Asking Do It

Whether you’ve been asked to write a letter of recommendation for a student or colleague, or you need a letter of recommendation yourself, deciding exactly what to include can be tricky.

Maybe you’re busy, and don’t have much time to spend on the letter. Perhaps you’re not that close to the person asking you for the letter – what does she work on again? Fear not. This article will help you to write an amazing letter of recommendation with very little effort.

Before you start, first consider letting the person asking to write it himself

Not all letters of recommendation were actually written by the person who signed them. In fact, it’s actually pretty common for employees to write their own letter of recommendation, simply giving it to their boss to read through and sign off.

There are a few key reasons why writing your own letter of recommendation is a good idea:

Advertising

  • You know your own work better than anyone.
  • You can tailor the letter to include points you know will be relevant to your future career.
  • Your boss/teacher might not have time to write a thorough letter – you do.

So, if someone’s asked you for a letter, why not propose letting them write it themselves? At the very least, ask them for a few points on what they’d like you to include, as well as some details on what they plan to use the letter for. This makes the whole process much quicker and easier.

One teacher said this about the experience of asking her students to write their own recommendation letters [1]:

They can write a much stronger letter than I ever could about their performance.

The beautifully constructed and thoughtful letters that they produce on their own behalf are always mind-blowing.

If you really need to write it, read on…

If having the person who needs the letter write it themselves isn’t an option, don’t worry. We’ve summarized the key points that should be included in an employer recommendation letter and a character recommendation letter below.

Key points for an employer recommendation letter

For employer recommendation letter, specific details that can highlight the person’s key strengths are always favoured. Check these things

  • Your employee’s job title
  • Length of employment
  • Key achievements while working for you
  • Skills, experience and personal attributes that make the person a strong employee
  • The reason you agreed to write the letter
  • Details on how to get in touch with you for questions

Here’s an example of a great letter of recommendation. [2]

Advertising

    This letter gives details on exactly what the employee did, what her key strengths were, and why she’d be a valuable asset to another employer. It mentions her personality as well as her professional experience, creating a well-rounded picture.

    Key points for a character reference letter

    A character reference letter focuses on personality and will look a little different to an employer reference letter. Check out the list of key points to include below.

    Advertising

    • How you know the person (friend, co-worker, family member, business partner, etc).
    • Positive personality traits the person possesses, with examples if possible. For example, ‘Kate is very organized and caring – she runs a charity fundraiser every year.’
    • Key skills. For example, ‘Joe is great with animals and often cares for my pets while I’m away.’
    • The reason you agreed to write the letter.
    • Details on how to get in touch with you for questions.

    Check out this example for further inspiration. [3]

      This letter is great because it gives lots of details om Jane’s strength, clearly explains the author’s relationship to Jane, and gives examples to back up the points made.

      Don’t despair next time you’re asked for a letter of recommendation. Either ask the person to help out by writing it themselves, or follow the simple formula above to easily write an excellent letter.

      Advertising

      Reference

      More by this author

      Eloise Best

      Eloise is an everyday health expert and runs My Vegan Supermarket, a vegan blog and database of supermarket products.

      Why We Lose Motivation Once in a While and How to Fix It HIIT: The Workout for Those Who Don’t Have Time to Exercise 4 Simple Ways to Make Boring Work Become Interesting The One Rule to Keep Every Conversation Going Naturally Sorry, These Phrases in Conversations Do Not Make You Funny, but Boring

      Trending in Work

      1 10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable 2 Top 5 Easy-to-Use Accounting Software for Small Businesses 3 10 Best Success Books You Need to Read to Be Great at Business 4 16 Young And Successful Entrepreneurs Who Prove That Age Is Nothing but a Number 5 How to Use Visual Learning to Work More Effectively

      Read Next

      Advertising
      Advertising
      Advertising

      Last Updated on February 11, 2021

      10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable

      10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable

      Not a lot of people are good at public speaking. You could even say that virtually everyone needs to get some practice, and preferably good guidance, before they can learn to stay calm when facing a room full of people. Having all eyes on you is an uncomfortable experience and it takes time to get used to. However, even if you can manage to control your stage fright and stay focused, it doesn’t necessarily mean that your presentation won’t put people to sleep. This is usually the case with long presentations on a very dull subject, with the presenter speaking in a monotone voice and dimming the lights to play a PowerPoint presentation.

      You have to work hard to develop the right skills

      If you want to be remembered and actually get people engaged, you need to make your presentation fun and enjoyable, without coming off as corny or desperate to please. I know, it doesn’t sound that easy at all! A good presentation during a promotional event or given to an important client can be a game changer for your business, so it is easy to get stressed out and fail to perform all that well. Luckily, giving an interesting lecture is something that can be practiced and perfected. There is plenty of advice out there on the topic, but let’s look at the most important aspects of giving a memorable and fun presentation.

      1. Make your presentation short and sweet

      With very long, meandering speeches you tend to lose the audience pretty early on, and from then on out it’s just a test of endurance for the few bravest listeners. Not only will people’s attention start to drop rapidly after sitting and listening to you talk for 30 minutes, but you also risk watering down your core ideas and leaving your audience with little in the way of key phrases and important bits of information to take away from the whole ordeal. Famous speakers throughout history have known the importance of condensing the information by using well thought out sentences and short phrases loaded with meaning.

      JFK’s famous: ”It’s not what your country can do for you, but what you can do for your country,” expresses so much in very few words and gets the audience thinking. Ancient Spartans, for example were famous for their quick, dry wit, often demolishing their opponent’s argument with a single word or phrase. You’ll want to channel that ancient spirit and be as concise as possible when preparing your presentation.

      Advertising

      2. Open up with a good ice breaker

      At the beginning, you are new to the audience. There is no rapport, no trust and the atmosphere is fairly neutral. Even if some of the people there know you personally, the concept of you as an authority on a particular matter giving a speech will be foreign to them. The best way to encourage a warm and friendly atmosphere is to get some kind of emotional response out of the audience right at the beginning. It doesn’t matter what emotion it is, you just need to connect with them on a more personal level. It can be shock, curiosity, laughter, knowing smirks, nervousness – whatever gets them out of that initial feeling of indifference. There are different kinds of effective ice-breakers, but generally speaking, the most successful ones utilize one of these tactics:

      • Joking
      • Tugging on their heart strings
      • Dropping a bombastic statement
      • Telling an interesting and relevant anecdote
      • Using a metaphor or drawing comparisons

      You can make a small, self-deprecating comment, stir the presentation one way and then suddenly surprise the audience, use sarcasm, open up with a short childhood story that taught you a lesson, quote a famous person and elaborate on it from personal experience, use an inspirational anecdote or hit them with a bit of nostalgia. Just remember to keep it short and move on once you’ve gotten a reaction.

      3. Keep things simple and to the point

      Once you’re done warming up the crowd you can ease them into the core concepts and important ideas that you will be presenting. Keep the same presentation style thoughout. If you’ve started off a bit ironic, using dry wit, you can’t just jump into a boring monologue. If you’ve started off with a bang, telling a couple of great little jokes and getting the crowd riled up, you have to keep them happy by throwing in little jokes here and there and being generally positive and energetic during the presentation. You need a certain structure that you won’t deviate too far from at any point. A good game plan consists of several important points that need to be addressed efficiently. This means moving on from one point to another in a logical manner, coming to a sound conclusion and making sure to accentuate the key information.

      4. Use a healthy dose of humor

      Some of the best speeches and presentations in the world, which have been heard and viewed by millions, all feature plenty of humor. No matter the subject, a great speaker will use natural charisma, humor and beautiful language to convey their points and get the crowd excited about what they are saying. A great example of building rapport with the audience through the use of humor is Barrack Obama talking about the government building Iron Man.

      Advertising

      It is silly and fun, and absolutely not something that you would expect from a man in a position of power speaking in such a serious setting – and it’s exactly why it works. The more serious the situation and the bigger the accent on proper social behavior, the harder your jokes will hit.

      5. Try to tell a story instead of ranting

      Some people can do all of the above things right and still manage to turn their short and fun little presentation into a chaotic mess of information. You don’t want your speech to look like you just threw a bunch of information in a blender in no particular order. To avoid rambling, create a strong structure. Start with the ice breaker, introduce the core concepts and your goals briefly, elaborate on the various points in a bit more detail, draw logical conclusions and leave your audience with a clear takeaway message. You want to flow naturally from one part to the next like you are telling a big story chapter by chapter.

      6. Practice your delivery

      Standing in front of the mirror and practicing a speech or presentation is a technique as old as mirrors – well, come to think of it, as old as human speech, since you can see yourself reflected in any clear and calm body of water – and that means that it is tried and true. The theory is incredibly simple, yet the real problem is actually putting in the effort day in and day out. Work on your posture, your tone of voice, accent, pauses between sentences and facial expressions. The most important thing is to talk slowly and loudly enough to be heard and understood clearly. Many famous speakers, such as Demosthenes and King George VI, overcame speech impediments through hard work.

      Advertising

      7. Move around and use your hands

      Although you won’t instill confidence in your project if you are very jittery, moving around erratically, not knowing what to do with your hands and making fast movements, standing dead still can be just as bad. You shouldn’t be afraid to use your arms and hands when talking as it makes you seem more passionate and confident. The same goes for moving around and taking up some space. However, try to make slower, calculated and deliberate movements. You want your movements to seem powerful, yet effortless. You can achieve this through practice.

      8. Engage the audience by making them relate

      Sometimes you will lose the audience somewhat in techno-babble, numbers, graphs and abstract ideas. At that point it is important to reel them back in using some good, old-fashioned storytelling. Make comparisons to events from everyday life that most people are more than familiar with. By making things look simple, not only will you help your audience get a better understanding of the subject by enabling them to visualize the information more clearly, you will also draw a connection between you. After all, you are all just regular people with similar experience, you just happen to be performing different roles at the moment.

      9. Use funny images in your slides

      Although slides are not really necessary at all times, if you do need them to make your point and present your information more effectively, it’s best to liven them up. They say that facts aren’t always black and white, and your presentation should reflect this. Add a bit of color, make the information stand out and use an interesting animation to switch from slide to slide. You can use the slides to add some more humor, both in terms of the text and the images. An image that is used to elicit a positive response needs to be funny within the context of what you are discussing. For example, if you are discussing the topic of authority, an image of Eric Cartman from South Park in a police uniform, demanding that you respect his “authoritah,” is a nice way to have a bit of fun and lighten things up.

      Advertising

      10. End on a more serious note

      When all is said and done you will want the audience to remember the core concepts and keep thinking about what you have said after the presentation is over. This is why you should let things naturally calm down and end with an important idea, quote or even a question. Plant a seed in their mind and make them think. Let us turn to Patrick Henry for a great way to end a speech: “Is life so dear or peace so sweet as to be purchased at the price of chains and slavery? Forbid it, Almighty God! I know not what course others may take; but as for me, give me liberty or give me death.”

      As you can see, there is quite a bit to learn when it comes to giving a good presentation, one that is both memorable and fun. Be sure to work on your skills tirelessly and follow in the footsteps of great orators.

      Featured photo credit: Austin Distel via unsplash.com

      Read Next