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Useful Time Management Tools And Tips To Gain More Time

Useful Time Management Tools And Tips To Gain More Time

Have you ever had the feeling that time runs out so fast and you can’t finish everything on time? Or sometimes you have a super long to-do list and you have no idea where to start with?

You’re not alone.

Fortunately there are a lot of time management tools that can help. And we’ve also prepared some practical time management tips plus some common mistakes people make.

Time management tools

Toggl: Keep track of your time

    Forget about the traditional timesheet. Toggl is the best tool for you to keep track of your time spent on different tasks. It consists of a timer and a dashboard which gives you an overview of how much time you have spent for different tasks in the past week.

    Panda Focus Mode: Stay Focused On Your Tasks

      Panda Focus Mode is an extension for you to stay focused on your daily tasks. You can simply enter your tasks to be finished on the day and then whenever you open a new tab, you will immediately see them as a reminder.

      Hocus Focus: Hide your inactive windows automatically

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        If you always open many apps and they often distract you from your work, you should try Hocus Focus. It is a Mac menu bar utility that hides your inactive windows.

        Forest: To beat internet addiction

          Forest is an interesting app that helps you to beat Internet addiction. When you press the button to plant a tree, you can’t switch to another app unless you give it up. It helps you to make good use of 30-minutes to fully concentrate on your work and finish it effectively.

          Trello: Organize Your Tasks Well

            Trello is a productive app allows a team of people to monitor on the same task together. You can categorize different tasks according to their natures. Everything is just at a glance.

            TimeTree: A neat overview of your schedule

              TimeTree is a user-friendly app allows you to arrange your schedule with your friends and family. You can share events with them so that you can discuss and confirm plans together. Sorting your schedules by updates allows you to review any updates instantly.

              Wunderlist: Clear to-do list with reminders

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                Are you looking for an app which allows you to create a comprehensive to-do list? Wunderlist might be the answer. It allows you to create different to-do lists and you can even add hashtags on each item of the lists.

                Todoist: Distraction-free to do list

                  Todoist has a simple and distraction-free design for you to stay focused and motivated. By breaking big tasks into smaller sub-tasks with multi-level, you can organize and review tasks in a better way. You can also easily add due dates using normal language, such as “monday at 2pm”.

                  Noizio: Ambient background sounds

                    Perhaps sometimes the noise of surroundings is the reason why you find it difficult to focus on your work. Here’s the solution: creating an ambient background sounds to find your comfort. You can even mix the sounds on your own.

                    Best time management tricks

                    Apart from the tools, there are also a number of tips that can make us much more productive.

                    Spend The First 90 Minutes On The Most Important Task

                    As our brain are most active in the morning, we should spend the first 90 minutes of the day on the most important task so that we can finish it efficiently. Stop doing trivial matters like scrolling the to-do list or checking emails in the morning. You would miss the golden time of getting things done.

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                    Have A Timesheet To Keep Track Of What You Have Done

                    A timesheet is the simplest and perhaps the best tool to have a clear picture of what you have done in each time slot.

                    By dividing your day into different time slots and filling in what you have done, you can compare the reality and the expectation. Did you finish your task as expected? Or did you spend too much time on it? And why? You might also see how much you have improved on your efficiency day by day.

                    Create A Stop-doing List

                    Instead of a to-do list, which most people have, a world-class productive person should have a stop-doing list.

                    You might find yourself spending too much time on things that don’t really matter. That’s probably the key to manage your time in a better way and become more efficient. Stop scrolling social media at work and quit doing all those meaningless things. These might be the items you would write on your list.

                    Set Time Limit

                    Work expands itself if we allocate more time to a task. That’s what the Pakinson’s law about. In other words, as Cyril Northcote Parkinson writes, [1]

                    If you give yourself a week to complete a one day task, then (psychologically speaking) the task will increase in complexity and become more daunting so as to fill that week.

                    So set time limit. If you can finish a task within an hour, then next time, try to finish it with 50 minutes. By allocating less time to a task, you would gradually figure out the actual time needed for you to finish it without wasting any time.

                    Identify Your Peak Hours And Schedule The Most Important Tasks For Those Hours

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                    Everyone has different working patterns. What’s important is to identify your own peak hours.

                    Our brain has limited attention span and it varies among people. So it’s important to organize your day around your body’s natural rhythms. Try to schedule your most important task for this period and work on minor tasks during your non-peak times. For example, arrange an appointment with a client during your peak hours and check emails during your non-peak times.

                    And Here Are The Don’ts:

                    Make Checking Email The First Thing To Do At Work

                    Checking email seems to be the vert first thing you have to do at work. But that’s not the case.

                    It is not the most important thing at work and it gives you an illusion that you’re achieving something. Think about it: what have you achieved actually after marking all emails read? Probably you have something more important to work on.

                    Multitask And Think That Would Make You More Efficient

                    Some people believe multitasking do work. But expert tells us that it brings harm to our brain: [2]

                    In fact, multitasking was found to increase the production of cortisol, a stress hormone, as well as adrenaline, which can overstimulate the brain and cause “mental fog”.

                    Put simply, the more information you have to handle, the less time you have to give it the thought it deserves. When you enter a “mental fog”, you start making poor decisions or responding irrationally. So don’t try to do research for an article and write it at the same time. This probably takes you a longer time.

                    Not Taking Breaks

                    Taking breaks is not a waste of time. In fact, it boosts our productivity.

                    As we know our brain has a limited attention span, there is no use in working for consecutively for a long period. After an hour or two, we begin to lose focus. That’s the time for you to take a little short break and give your brain some fresh air to recharge. Have a cup of tea or grab some snacks to eat. The valuable down-time enables you to think creatively and work effectively.

                    It is fair for everyone. Regardless of age, gender, occupation, and anything, everyone has 24 hours a day. But why some people can do that much within just a single day? The key is time management. With suitable tools and smart tricks, you can maximize your productivity and succeed in whatever your goal is.

                    Reference

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                    Last Updated on December 13, 2018

                    There Is More to Life Than  ____________

                    There Is More to Life Than  ____________

                    I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

                    If you’re a busy working professional, why are you working in the job that you have now?

                    Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

                    What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

                    I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

                    Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between work and pleasure?

                    When is Enough Ever Enough?

                    Sadly, many of us live to work.

                    Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

                    So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

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                    Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

                    So the question is then, what more is there to life if not for financial stability, status or material possessions?

                    How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

                    What is Your Purpose in Life?

                    What is the nature of life? What does life mean to you? Is there a purpose?

                    If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

                    Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

                    Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

                    Have You Been Going on a Wild Goose Chase?

                    Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

                    So again, look at the statement “There is more to life than ______.”

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                    Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

                    Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, the best thing of all? They already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

                    On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

                    The 7 Cornerstone Skills

                    So let me give you a glimpse into what these 7 Cornerstone skills are.

                    Creativity

                    Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

                    It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

                    Learning

                    Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

                    Memory

                    And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

                    And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

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                    Focus

                    And with any and everything that you do, a certain amount of Focus is always given.

                    Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

                    Without focus, we find ourselves lost, demotivated and stuck in a rut.

                    Motivation

                    Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

                    Habits

                    If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

                    Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

                    Time

                    This also ends up leading to bad use of Time, or poor time management.

                    You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

                    Or certain habits might be consuming time that you can be using for other more productive tasks.

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                    Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

                    Are You Ready to Live Your Best Life?

                    The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

                    There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

                    And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

                    Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

                    If you’ve been wanting a change, or been stuck in a rut for a while now, here is your chance to get started on pushing towards progress again.

                    Anyone can transform, anyone can change. Are you ready to live your best life? Click here to start your journey!

                     

                    Featured photo credit: Caroline Hernandez via unsplash.com

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