Advertising
Advertising

10 Full-proof Ways to Improve Your Productivity and Balance

10 Full-proof Ways to Improve Your Productivity and Balance

It’s 2017! Time is sure running fast and before you know it, it’s already the second month of the year! Better keep up with it and go with the flow, as 2017 is sure to offer more opportunities and room for growth.

Feeling slightly overwhelmed and a little bit apprehensive on how fast the time is flying? Do you have the inkling that things are spinning out of control, and before you know it, the day is over? Do not fret. Do not worry. All you need is time and balance to improve your productivity. This 2017, efficiency is the name of the game.

This is the Millennial age and every Millennial knows that with the proper mindset, everything is possible. Including a balance in work and productivity. From the moment you wake up till the time you turn off your night lamp, you need to have a balance. That is to make sure that your sleep will be peaceful and your waking hours productive. You wouldn’t believe how much you can accomplish if your mind is in balance. You can never run out of time.

So let us all encourage each other to make things work efficiently, effectively, and with technology.

Take a look at these full-proof tips to get you started on the art of productivity.

1. Write Everything Down

Early in the morning, or while at breakfast, make it a habit of writing everything down. It helps you be organized and on track. This classic move is full-proof and works for everyone. Even big bosses do it – or at least their secretary does – but you get the picture. There is a certain sense of accomplishment and joy in crossing out notes you made on your notepad. It measures up your productivity and gives you a sense of priority.

Advertising

Not a fan or note taking? Then you may download apps on your phone and you can scribble from there. These apps come with alarms too, so that you are always on schedule.

Start your productive day right by organizing your daily tasks. You don’t have to be over compulsive for this; a simple note or reminder is enough. A timetable for your tasks can beat the procrastinator in you. The pressures of deadlines make you practically an expert in getting things done.

2. Jazz Is Good

Every time you feel lazy, go and pump up the volume. It may just be the thing to wake your productivity. Play some music and refresh your mindset. Your favorite song can be more effective than your latte.

3. Fuel Up and Rest Well

Busy people tend to skip breakfast because they cannot wait to start the day. Listen to your mother. There’s a reason why breakfast is the most important meal of the day. How can you face your boardroom battle on an empty stomach? Or how can you finish that long list of duties if it’s not even noon and you’re drained already?

Eat up and fuel up. A fifteen minute breakfast goes a long way. You can be very creative and productive if you are energized. Just remember to eat foods with essential nutrients so that your mind and body can perform at its best.

Also, do not underestimate the power of a quality sleep. Having the right amount of snooze can do wonders for your brain. It can boost creativity and that much needed mental awareness. Do not even consider that sacrificing sleep is a good productivity hack . This is never the case. It will just leave you tired, mentally blocked, and irritated for the rest of an otherwise productive day.

Advertising

4. Exercise As Much As You Can

Quality exercise does not always mean hitting the gym. You can have the benefits of a workout even in your office. How? Take the stairs instead of the elevator. Go out and buy lunch instead of dialing delivery. Heck, you can even walk over to your officemate’s cubicle to chat instead of sending that instant message.

A little walk, stretching of legs, and moving around your workstation can do wonders for your productivity.

5. Not Multitasking is the Way To Get Multiple Things Done

At one time or another, we all multi-task. We do it in the morning while reading the newspaper and cooking breakfast. We do it in the afternoon, while chatting with co-workers and finishing a report; we even do it on our way home, while driving and talking on the phone.

We cannot help but multi-task, even if we have all the time in the world to finish our tasks. Some of us are even proud to be a multiitasker. Well, there’s really no harm in being a multi-tasker, as long as you deliver consistent and quality results, which very seldom happens. When we multi-task, our brains are wired to finish as many tasks as possible at the same time, instead of to accomplish one quality job at a time.

Regardless of how people think that it’s a cool way to work, psychologists don’t advise it, as most of the time an attempt to do several tasks at once can just result in lost time and productivity. Most of the multi-tasker “experts” tend to start numerous jobs, then ran out of time to finish them all.

So quit multi-tasking and just channel your focus in finishing your task one step at a time. That way you can have more productive results.

Advertising

6. Trust Apps To Help You Track

Studies show that on average, a person checks their phone up to 85 times a day, and spending approximately 5 hours browsing the web, checking social media and using apps. What if we can convert that 5 hours of leisurely browsing into 5 hours of productive work? Now, nobody can accuse you of spending precious work hours playing around with your smart phone.

Be as smart as your phone, and start using it for work-related duties like time tracking! Specially designed for field work, which we all know is the most difficult type of job to track, time tracking apps save you a lot of time, money, and effort, helping you to be the most productive you can be. With an app that can monitor your fieldworkers anytime, anywhere, it surely is a non-discriminating method to make sure the job is done on time. Trust technology to help you level up your productivity and achieve a life/work balance.

7. Establish A Healthy Relationship With Your Boss

Being on speaking terms with your boss is not enough. Try harder to reach out to them. You are not playing “teacher’s pet” by trying to understand your boss. You are simply being respectful. The closer you can get to your boss, the higher the chances of understanding them. When you know their taste, style, and expectation in a project, then you will spend less time doing revisions, and produce reports.

Disliking your boss, or even hating how they run things will not get you anywhere but a trip to the HR office.

8. Love Yourself

You can only push yourself harder in achieving your goals by loving yourself. Blaming yourself for every little mistake will just distort your balance, and can ruin your self-esteem. You never produce good results with a low self-esteem. Instead of wallowing over failures, treat them as opportunities for improvement. You can be your very own support group.

9. Go On A Vacation

You have worked hard, so it’s now time to play harder. Companies have vacation leaves as benefits for one reason: to avoid burnout. Go out and have fun! You have earned your vacation and it’s high time to reward yourself.

Advertising

Sometimes the best way to be more productive is by leaving everything behind.

10. Smile

Clichéd as it may sound, life is always better when you smile. Your work will be a whole lot easier if you put your facial muscles to good use. You look good, too, with your pearly whites shining.

So the next time you are at work, don’t look at the time, don’t count the minutes. It will just stretch your work hours longer and slower. Your work is not a trap or a burden. It is your key for a better life. The basic way to live your life is to take things one at a time, be calm, and be positive that you’re going to finish whatever you put your mind into.

Remember that you are working to live not living to work. In this age, a smart worker is way more effective than a hard worker!

Have a great and productive year!

Featured photo credit: Unsplash.com via pexels.com

More by this author

20 High-Paying Jobs That Don’t Require A College Degree The Challenges of being an Online Entrepreneur 10 Full-proof Ways to Improve Your Productivity and Balance Website Security And Why It’s Needed For Small Businesses 10 Must-Do Things to Prepare for an Awesome Road Trip

Trending in Career Advice

1 Clueless On Your Career? Sabbatical vs. Career Break 2 9 Tips for Starting a New Job and Succeeding in Your Career 3 10 Essential Career Change Questions To Ask Yourself This Year 4 10 Job Search Tools Every Jobseekers Need To Know About 5 If You Have This Key Behavior, You’ll Be More Successful Than 90% Of People

Read Next

Advertising
Advertising
Advertising

Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

Advertising

Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

Advertising

“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

Advertising

And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

Advertising

9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

Reference

Read Next