Advertising
Advertising

Why Aiming For a Less Than 100% Can Optimize Learning

Why Aiming For a Less Than 100% Can Optimize Learning

Your friends call you a perfectionist. As a child, you sat eagerly at your desk, awaiting the results from your latest exam. Despite most of your friends being content with a B+, you were only truly happy with 100%. While achieving 100% on school tests is possible, the habit of demanding 100%in order to be satisfied with your performance, may limit your learning later in life. That’s because real-life is not about perfection. In fact, if you regularly ace everything you try, you aren’t adequately challenging yourself. To remain optimally engaged in the learning process, you must push yourself beyond what you have already mastered. Otherwise, you will become bored and lose your edge.

Why We Learned to Aim for 100%

Society sets us up at an early age with a massive fear of failure. While most young children are willing to try almost any activity, we lose that enthusiasm by the time we hit puberty. We worry what people will think of us if we don’t do well, and we learn to give up on things that we don’t master right away. Yet, staying in that fearful mindset will cause you to miss out on both the joy of the learning process and your ultimate success. You are unlikely to grow if you don’t make any mistakes. Staying in activities that you easily master may give you a momentary feeling of comfort and security, but it will limit your learning in the long term.

Advertising

Why 80% Success Is Better for Optimal Learning

In order to maximize your learning potential, aim for a success rate of 80% during the learning process. For those over-achievers out there, I imagine you are now twitching with discomfort. Yes, 80% means that occasionally you won’t be successful in what you try. The important thing to remember is that we don’t actually receive a grade in life. As adults, we get to decide our own measurements for success. Keep in mind that as soon as you achieve your goal, or learn what you set out to learn, you will naturally raise the bar. That keeps you engaged, allows you to learn faster, and constantly increases your skill. Consistently aiming for a success rate of about 80% will give you a feeling of mastery, while ensuring that you continue growing.

1. Write down what you want to learn each week

The simple act of writing down what you want to focus on will keep the information fresh in your mind. That way, when other things come up, you can stay focused on your specific goals. Remember to choose goals that will keep you at the optimum 80% success rate.

Advertising

2. Keep track of how you spend your time

Before you start any new project or take on a new activity, spend some time writing down how you currently spend your time. You likely have a busy schedule, and any new activity will give you less time for what you already do. Decide what is essential in your schedule and what you would be willing to replace with your new activity. Be careful not to overload your schedule. If you are already working at full capacity, don’t add more. Instead, replace a less important activity with the new one you’d like to learn.

3. Increase or decrease difficulty based on your rate of success

Keep track of your success rate each week. If you are regularly mastering more than 80% of what you planned for yourself, consider increasing the difficulty of your activity. On the other hand, if you typically achieve less than 80%, ease up and make next week less challenging. In this way, you will stay optimally engaged on a consistent basis.

Advertising

Don’t worry too much about the exact numbers. The most important part is to keep yourself stimulated by taking on challenges you haven’t yet mastered. The overachiever in you, who strained forward in her desk to see her exam score, may feel a little disappointed at first but that’s ok. Once you get in the habit of challenging yourself, the acceleration in your learning will speak for itself. Soon you will find yourself able to tackle challenges that your old perfectionist self never dreamed possible.

Featured photo credit: Clem Onojeghuo via unsplash.com

Advertising

More by this author

Lindsay Shaffer

Lindsay is a passionate teacher and writer who shares thoughts and ideas that inspire people to follow their passions.

do what you love Do What You Love and Love What You Do to Achieve More Psychology Explains Why Busy People Should Always Make Fun A Priority In Life Having a Mentor Doesn’t Mean You’re Not Smart Enough, It Actually Means the Opposite 10 Best Sites That Offer Gorgeous Free Images for Blogs How You Can Generate The Next Million Dollar Idea By Doodling On A Napkin

Trending in Productivity

1 5 Must Read Self Improvement Books That Will Change Your Life 2 Feeling Defeated in Life? 9 Ways to Take Back Your Power 3 How to Use the Prioritization Matrix When Every Task is #1 4 5 Steps to Designing Your Life to Maximize Success 5 How the Stages of Change Model Helps to Change Your Habits

Read Next

Advertising
Advertising
Advertising

Last Updated on November 3, 2020

How to Use the Prioritization Matrix When Every Task is #1

How to Use the Prioritization Matrix When Every Task is #1

It takes being productive to get things done correctly and on time. So how do you know which tasks are essential and which can wait? The answer is in the Prioritization Matrix, also known as the Eisenhower Matrix.

The matrix took its name after Dwight David Eisenhower.

Eisenhower was a general in the US army and the 34th President of the United States from 1953 to 1961. As a five-star general and a Supreme Commander in the US Army, he drafted the strategy for an Allied invasion of Europe.[1]

Eisenhower had to make tough decisions every time about which tasks to prioritize out of many he needed to focus on daily. So, he came up with the famous Eisenhower Matrix, or the Prioritization Matrix.

What Is the Prioritization Matrix?

The Prioritization Matrix is a tool for rating your tasks based on urgency. It helps you know the critical activities and those tasks that you should bypass and can be useful in project management, small businesses, or personal tasks.

Eisenhower famously said of the matrix:

“Most tasks that are urgent are not important, and most tasks that are important are not urgent.”

This quote became the maxim for Eisenhower in managing his time.

There are four quadrants in the Prioritization Matrix, which help in comparing choices of what to do first and last, allowing you to prioritize projects and create strategic plan[2].

Advertising

Eisenhower Matrix Template

    The quadrants are:

    • Do
    • Schedule
    • Delegate
    • Eliminate

    Do

    Do is the first quadrant in the Prioritization Matrix, and it incorporates important activities. That is, those tasks you need to carry out urgently — crises, deadlines, and issues that need your urgent attention and are highly relevant to your life mission.

    Hw do you know which task falls into this quadrant?

    Start by analyzing your priorities, and then establish if it falls within the ‘do it now’ criteria. If the task is achievable within a day, or within 24 to 48 hours, it’s urgent.

    Another approach you can adopt in prioritizing tasks in this category is to adopt the “eat the frog” principle by Mark Twain. This principle recommends that you do the most urgent activities as soon as you wake up.

    Here’s a practical example.

    Let’s say you need to draft a content strategy and submit a report to your manager. It’s Saturday, and the deadline for submission is Monday. Can we say the activity is urgent? Definitely!

    Schedule

    The second quadrant of the prioritization matrix is Schedule. The Prioritization Matrix classifies tasks in this category as important but not that urgent.

    They are long-term objectives and tasks with no immediate deadline. Those tasks could include meditation, journaling, studying, family time, and exercising.

    You can plan out activities in this quadrant for some other period. For instance, you should exercise for good health, but you can allocate time to do it.

    Advertising

    Schedule these activities in such a way that they don’t transfer to the “Do” or “Urgent” quadrant. Ensure you have sufficient time to carry them out.

    Delegate

    The third quadrant of the prioritization matrix is Delegate.

    These tasks are not important to you but are quite urgent for others. This is where teamwork comes into play.

    You can technically perform tasks in this category, but it makes sense to delegate them. Delegating tasks will ensure you have more time to pursue activities in your first two quadrants.

    You should also monitor the tasks you have delegated. It will only amount to a sheer waste of time if you don’t have a tracking system for delegated tasks.

    Eliminate

    The last quadrant highlights your productivity killers. They are tasks that are not important to your goals and not urgent. The only way to boost your productivity is to eliminate them.

    Some examples are constantly checking your phone, watching movies, or playing video games.

    They could also be bad habits that you need to identify and delete from your daily and weekly schedule.

    Successful people have learned how to prioritize and stick to what’s important. They have learned to find a better person for a task or eliminate less significant tasks.

    Let’s consider two inspiring personalities that have designed their prioritization system.

    Advertising

    Warren Buffet developed a two-list prioritization model to determine which task deserves his best attention. The bottom line is bypassing things that are important and useful but not top of the priorities.

    Mark Ford, a business advisor, marketer, self-made millionaire, and author devised his strategy:

    “Start work on the most crucial priority, take a break, work on the second most important task, take a break, then sort out the less important activities and any tasks he received from other individuals by afternoon.” [3]

    How to Use The Prioritization Matrix

    Using the Prioritization Matrix can be tricky if you’re new at it, but by following a few simple steps, you can learn to utilize it in the best way possible.

    1. List and Rank Your Priorities

    Highlight all the tasks you need to carry out in a day. Then, classify them with weighted criteria based on urgency and importance.

    Identify any activity that requires prompt action. I’m referring to a task that if you don’t complete that day, it could produce a grave consequence. For instance, if you don’t submit your content strategy, other content writers cannot work. It means you need to check for high-priority dependencies.

    2. Define the Value

    The next step is to examine the importance and assess which of them impacts your business or organization the most. As a rule of thumb, you can check which tasks possess higher priority over others. For instance, you need to attend to client’s requirements before you take care of any internal work.

    You can also estimate value by examining how the task impacts the people and customers in the organization. In a nutshell, the more impact a task has on people or the organization, the higher the priority.

    3. Take out the Most Challenging Task

    Procrastination is not a symptom of laziness, but avoidance is. The truth is that you will typically avoid tasks you don’t want to do. The former CEO of Goldman Sachs, Lloyd Blankfein, once said he would take out the most dreaded task first thing when he got to the office.

    Brian Tracy called these tasks the frogs you need to eat. That will remove the nagging dread, which mounts pressure on you when you postpone necessary tasks[4]. This is where the Prioritization Matrix can help; eat the “Do” frogs immediately.

    Advertising

    If you need help overcoming procrastination, check out this article.

    4. Know What’s Important to You

    As long as you are in this cosmos, you will always encounter different choices that may be contradictory to your goals. For instance, a fantastic promotion that requires excessive travel will isolate you from important relationships. If you are not priority-conscious, you may accept it, even though your family is your priority.

    Therefore, it makes sense to identify what is important to you and to prepare yourself not to compromise those important things for immediate pleasure or gain.

    Yogi Berra captioned it this way:

    “If you do not know your destination, you might end up somewhere else.”

    5. Establish Regular “No Work” Time

    YouTube CEO Susan Wojcicki established a rule not to check her emails between 6 pm and 9 pm. According to a CNN Business report, she was the first woman to request maternity leave when Google just got started. She prioritizes dinner time with her family despite being the CEO of YouTube[5].

    Is it possible to cut out time for our relationships and interests outside of work?

    Of course, and that’s why you need to set out your “no work” time. This approach will enable you to renew your energy levels for the next task. Also, you will be in the best position to introspect as you are not in your usual work zone.

    6. Know When to Stop

    You can achieve everything on your list sometimes. After you have prioritized your workload and assessed your estimates, remove the remaining tasks from your priority list and focus on your most urgent and important tasks.

    Conclusion

    It’s not enough to be successful at work. Ensure you make out time for your family and an important relationship in your life.

    Getting started and finding time may be tricky, but with some practice using the Prioritization Matrix, you’ll find that you are more productive and better able to divide your time between the things that are important to you.

    More Tips on Prioritizing

    Featured photo credit: William Iven via unsplash.com

    Reference

    Read Next