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If You Want To Achieve Every Goal You Set, You Should Know This Magic Loop

If You Want To Achieve Every Goal You Set, You Should Know This Magic Loop

How One Year Is Too Long As A Feedback Loop

Decisions to change behavior normally begin with one choice. But the challenge is to stick with the plan to alter a specific behavior for one whole year. This one decision equates to multiple changes in a person’s daily life.

One year.  That’s a long time.  And waiting until the end of those 12 months to assess our progress is also problematic.  How can we properly or successfully identify areas of weakness or areas to pay closer attention if we wait 12 months, 52 weeks to make adjustments?  Most likely, we will have bailed on the project long before it had a chance for successful completion.

Tracking our progress is important.  And, if we begin to track our progress sooner rather than later, we may enjoy different results.  It is called the magic loop.  Assessing progress daily, weekly, monthly or every three months is one way to magically achieve results.

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The Magic Loop:

Daily Motivation and Reflection

Les Brown says we should review our goals twice a day to be focused on achieving them.

This may look like spending time planning each step.  In this step, a set of positive, encouraging affirmations to start the day can keep us focused on our goal and prepared to win.

Try telling yourself each day, “Anything worth achieving will always have obstacles, but I can do it!”

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Another suggestion is to regularly review the day’s progress, also known as daily reflection.  Ask yourself, “Did I work towards my goal today?  What did I do?  What did I skip?  How can I do better tomorrow?”

These questions and their subsequent answers will help us gauge our daily progress and improve on our results the next day.

Weekly Planning

Planning to succeed is vital, but so is celebrating our success.  At the beginning or end of each week, you can write out a plan to help you reach your New Year’s Resolution goal.  In this way, the newly desired behavior will become a habit instead of an “I tried it and I failed” attempt at success.

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For example, if your goal is to lose 20 pounds by the end of a three-month cycle, you could plan your meals for the week making sure you stay under the caloric intake.

By following your weekly plan, then doing daily reflection, you can magically advance towards your goal.  Then, at the end of the week, you can make another assessment to see how far you have come.

Monthly Tuning and Celebration

Hopefully, you are writing down your daily progress, which will help you remain focused. You can also review your daily notes on a weekly basis. Try writing a weekly summary as well or journaling your experience. At the end of the month, you can re-read your notes. Take the time to pay special attention to where you have come from and where you are going. Celebrate the successes with low or no-cost activities that affirm your hard work.

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Conclusion

Change requires action. Even the best and most prolific leaders do a review of the work they have done to see if it is paying off. Sometimes that action is multi-layered, like the magic loop. But the above-stated actions will yield results that will make you smile at the end of the year.

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Michelle Owens

Freelance Writer/Editor

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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