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How To Turn Your Printer Into A Cloud Printer

How To Turn Your Printer Into A Cloud Printer

Google currently offers a cloud printer service through which anyone can make just about any printer accessible via the web. If you need be able to access a printer from anywhere on any of your devices, this post will tell you what needs to be done to get it set up. You will be able to print from anywhere in the world, and from any device that has an Internet connection.

Now, why would you be interested in a cloud printer? There could be occasions where the option to print from anywhere and from any device could come in handy; businesses, especially, could benefit from cloud-enabled printers. Let’s imagine you’re away from the office and you need to print a document for a co-worker. You can just pick up your smartphone and have it printed in the office thanks to the cloud.

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The fact that you can print directly via the Internet also means that you don’t even need to install potential software on your computer or your smartphone. You can just use your browser, which all computers and smartphones already have in the first place.

I could mention many other examples of why a cloud-enabled printer could be a good thing, but let’s keep it down to one example. You may very well end up in a situation one day where you wish you could just print a document or image via the cloud, but you don’t have your printer set up for it.

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Many newer model printers come standard with Google’s Cloud print built right in, and they’re capable of taking commands directly over a web connection. It’s really not that difficult to get one of the older printers connected, though. If the printer that you’re going to be using is not capable of accessing the Internet, what you’ll have to do is leave the computer it’s attached to running. That makes the printer connected to the internet via the computer, which is a requirement for this to work.

Before going any further, you should connect the printer to your main computer, the one you’ll be accessing it through. Consult your owner’s manual or your manufacturer’s support team whenever you need to, and particularly if you don’t know how to connect your computer to your printer.

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Step 1: Connection

The first step is basically to have the printer and computer connected. Once you’ve set the printer up so that it is recognized by your computer, you will then be able to add it to Cloud Print.

Step 2: Installation

The next step is to get Google Chrome installed if you don’t already have it. To bring up the list of devices on your computer that Chrome can currently work with go to the address bar and enter chrome://devices then click the Add Printer button that appears, making sure the printer you wish to connect is ticked. Note that you can also manage any of your printers from this same screen.

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Step 3: Access

From here, simply click the Manage button next to either printer that you see listed in order to add a new printing job, remove or rename a printer, or share your printer by assigning someone access to it.

Other Options

You can also print from your mobile devices as well; to do so, you’ll need to open the Cloud Print app on your Android device and the print option will appear. This option is not quite as simple, but you can still set the cloud print up so it prints from Google’s iOS apps. As an alternative, you can also use PrintCentral Pro. This setup will also work fine with Chromebooks.

Featured photo credit: Fernando Arcos via pexels.com

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Bilal Khoja

System Engineer

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Last Updated on June 18, 2019

The Importance of Reminders (And How to Make a Reminder That Works)

The Importance of Reminders (And How to Make a Reminder That Works)

No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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From Making Reminders to Building Habits

A habit is any act we engage in automatically without thinking about it.

For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

The Wonderful Thing About Triggers — Reminders

A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

How to Make a Reminder Works for You

Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

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Featured photo credit: Unsplash via unsplash.com

Reference

[1] Getting Things Done: Trusted System

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