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8 Signs For Small Business Owners That It’s Time To Get An Office

8 Signs For Small Business Owners That It’s Time To Get An Office

Most small businesses begin at home. In fact, Microsoft began in Bill Gates’ father’s garage. And Facebook began in a college dorm room. There are a few reasons that businesses tend to literally start from the ground up in regards to location. For most startups, your home cuts costs by being a cheap, free option to housing your business. Running your business at home also offers a lot of flexibility to work anytime creativity strikes, sometimes even in the middle of the night. As a home base, it also provides a lot of convenience.

At some point, however, your small business grows to the point that you have to think about moving out of your home and into an actual office space. How do you know the time is right to do this? Here are the telltale signs that your small business can make the move from home office to office space:

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1. You Are Scheduling Too Many Meetings With Clients Off-Site

Your workspace at home is pretty small. And, it is not set apart from the “goings on” of the household. There are distractions and interruptions that make you uncomfortable. So, more and more, you are meeting with clients over lunch at a restaurant, at a coffee shop, or only at their offices. You need a professional space where clients can visit and meet you, even if only for your reputation as a business. As you gain more important and bigger clients, they will expect that you have an office, not a small room in your home.

2. You Need To Add Staff

Growing means that administrative and management tasks become more complex and take up more of your time. You know you need to add additional staff to the team and now you can afford it. The problem is this: where do you put them? Can you divide the small home office space up to accommodate additional furniture and equipment? Probably not. It is definitely time to look for some space outside of your home.

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3. Your Business Requires You To Be On-Site Somewhere Else

This is not the case with every business, but it is with some. Suppose, for example, that you are a property manager or developer. You began small out of our home. Now, a large developer has contracted with you to manage the sales/leasing of a large residential project. Or, as a developer, you are ready to begin your first major project. It’s a project that will take your business to the next level. To meet those client’s or customer’s’ needs, you are going to need an office on-site that is staffed with the right personnel to receive potential buyers/renters. Having an office tells potential customers that your company is professional and trustworthy. Other smaller operations may be run from your home, but this one is just too important.

4. You are Generating The Revenue To Warrant Office Space

You are finally generating the revenue that is bringing in a good profit. It is definitely time to think about expanding and venturing into new, related areas for your business. You want to seek out investors, partners, etc. When you plan for this kind of expansion, you will need to have the space and the staff to do so. As much as collaboration can now occur with remote staff members, it is still a bit “sketchy” to professionals who may be interested in collaborating with you in your new growth phase. Having an office with staff on-site projects an image of stability and permanence.

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5. Distractions Have Become Too Much

Your kids are growing older. They may be at the toddler stage where everything in the house is “fair game,” including your office. Likewise, they may be elementary-aged with friends over a great deal of the time and they are noisy in their fun. They may also be teens with their blaring music or playing video games with their friends. Whatever the case, you find yourself distracted by the comings and goings, the interruptions, and the noise. It’s definitely time to look for space somewhere else – a place where you can be during the day to focus full-time on your business. This does not necessarily mean that you have to give up your home office – it will be there when you need to work evenings and weekends – just not during prime working hours when it’s better to be somewhere else to avoid household distractions.

6. You Are “Bending” Local Laws And Regulations

Most communities/cities have regulations related to home businesses – what types of businesses can be run from home and which types need to be located elsewhere. If you are a freelance writer, for example, you can stay in your home permanently. Suppose, however, that you are a tax accountant and, especially during tax time, clients are parking on your street and taking up space that residents feel should be reserved for themselves. Or, suppose you have a home office large enough to accommodate a few staff members. They are parked on your street all day, every day.

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In general, cities have laws regarding how many employees you can have in a home office and a revenue cap as well. Some homeowners’ associations have even stricter regulations. If you are “bending” those rules, you may be called on it, as neighbors begin to notice and complain. Be a good neighbor and follow the “rules.”

7. You Feel Isolated

Working at home can be a lonely endeavor, especially for people who are “social.” Some people are just more productive when others are around, when they can take a short break to chat, or when they can bounce ideas back and forth. If this sounds like you, then it is time to look at some office space. The newer concept of shared office space is also a good one. Several small business owners can collaborate, rent a large space together, and subdivide it into their own offices. This adds a social dimension that you might appreciate.

8. You Just Want To “Feel” Like A Business Professional

Sometimes, it’s hard to have that feeling of being a successful business owner when you spend your entire day at home – it’s a psychological thing. Feeling good about your business and your capabilities is important for your enterprise to grow. You need the motivation that comes from having a “real” office.

Ultimately, it’s an individual choice.

Only you know your circumstances, your personality, and your faith that your business is going to scale regularly. And only you know what type of office space you have at home, how large, and how removed it is from the daily operations of your family. Some business owners have an entire wing of their homes and enough space for additional staff; some business owners can actually operate solely from their homes because the business is fully web-based and clients/customers are remote. But if you find yourself facing any of these eight situations, it may be time to make that move.

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Elena Prokopets

Elena is a passionate blogger who shares about lifestyle tips on Lifehack.

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Last Updated on February 11, 2021

10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable

10 Secrets of Making Every Presentation Fun, Engaging, and Enjoyable

Not a lot of people are good at public speaking. You could even say that virtually everyone needs to get some practice, and preferably good guidance, before they can learn to stay calm when facing a room full of people. Having all eyes on you is an uncomfortable experience and it takes time to get used to. However, even if you can manage to control your stage fright and stay focused, it doesn’t necessarily mean that your presentation won’t put people to sleep. This is usually the case with long presentations on a very dull subject, with the presenter speaking in a monotone voice and dimming the lights to play a PowerPoint presentation.

You have to work hard to develop the right skills

If you want to be remembered and actually get people engaged, you need to make your presentation fun and enjoyable, without coming off as corny or desperate to please. I know, it doesn’t sound that easy at all! A good presentation during a promotional event or given to an important client can be a game changer for your business, so it is easy to get stressed out and fail to perform all that well. Luckily, giving an interesting lecture is something that can be practiced and perfected. There is plenty of advice out there on the topic, but let’s look at the most important aspects of giving a memorable and fun presentation.

1. Make your presentation short and sweet

With very long, meandering speeches you tend to lose the audience pretty early on, and from then on out it’s just a test of endurance for the few bravest listeners. Not only will people’s attention start to drop rapidly after sitting and listening to you talk for 30 minutes, but you also risk watering down your core ideas and leaving your audience with little in the way of key phrases and important bits of information to take away from the whole ordeal. Famous speakers throughout history have known the importance of condensing the information by using well thought out sentences and short phrases loaded with meaning.

JFK’s famous: ”It’s not what your country can do for you, but what you can do for your country,” expresses so much in very few words and gets the audience thinking. Ancient Spartans, for example were famous for their quick, dry wit, often demolishing their opponent’s argument with a single word or phrase. You’ll want to channel that ancient spirit and be as concise as possible when preparing your presentation.

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2. Open up with a good ice breaker

At the beginning, you are new to the audience. There is no rapport, no trust and the atmosphere is fairly neutral. Even if some of the people there know you personally, the concept of you as an authority on a particular matter giving a speech will be foreign to them. The best way to encourage a warm and friendly atmosphere is to get some kind of emotional response out of the audience right at the beginning. It doesn’t matter what emotion it is, you just need to connect with them on a more personal level. It can be shock, curiosity, laughter, knowing smirks, nervousness – whatever gets them out of that initial feeling of indifference. There are different kinds of effective ice-breakers, but generally speaking, the most successful ones utilize one of these tactics:

  • Joking
  • Tugging on their heart strings
  • Dropping a bombastic statement
  • Telling an interesting and relevant anecdote
  • Using a metaphor or drawing comparisons

You can make a small, self-deprecating comment, stir the presentation one way and then suddenly surprise the audience, use sarcasm, open up with a short childhood story that taught you a lesson, quote a famous person and elaborate on it from personal experience, use an inspirational anecdote or hit them with a bit of nostalgia. Just remember to keep it short and move on once you’ve gotten a reaction.

3. Keep things simple and to the point

Once you’re done warming up the crowd you can ease them into the core concepts and important ideas that you will be presenting. Keep the same presentation style thoughout. If you’ve started off a bit ironic, using dry wit, you can’t just jump into a boring monologue. If you’ve started off with a bang, telling a couple of great little jokes and getting the crowd riled up, you have to keep them happy by throwing in little jokes here and there and being generally positive and energetic during the presentation. You need a certain structure that you won’t deviate too far from at any point. A good game plan consists of several important points that need to be addressed efficiently. This means moving on from one point to another in a logical manner, coming to a sound conclusion and making sure to accentuate the key information.

4. Use a healthy dose of humor

Some of the best speeches and presentations in the world, which have been heard and viewed by millions, all feature plenty of humor. No matter the subject, a great speaker will use natural charisma, humor and beautiful language to convey their points and get the crowd excited about what they are saying. A great example of building rapport with the audience through the use of humor is Barrack Obama talking about the government building Iron Man.

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It is silly and fun, and absolutely not something that you would expect from a man in a position of power speaking in such a serious setting – and it’s exactly why it works. The more serious the situation and the bigger the accent on proper social behavior, the harder your jokes will hit.

5. Try to tell a story instead of ranting

Some people can do all of the above things right and still manage to turn their short and fun little presentation into a chaotic mess of information. You don’t want your speech to look like you just threw a bunch of information in a blender in no particular order. To avoid rambling, create a strong structure. Start with the ice breaker, introduce the core concepts and your goals briefly, elaborate on the various points in a bit more detail, draw logical conclusions and leave your audience with a clear takeaway message. You want to flow naturally from one part to the next like you are telling a big story chapter by chapter.

6. Practice your delivery

Standing in front of the mirror and practicing a speech or presentation is a technique as old as mirrors – well, come to think of it, as old as human speech, since you can see yourself reflected in any clear and calm body of water – and that means that it is tried and true. The theory is incredibly simple, yet the real problem is actually putting in the effort day in and day out. Work on your posture, your tone of voice, accent, pauses between sentences and facial expressions. The most important thing is to talk slowly and loudly enough to be heard and understood clearly. Many famous speakers, such as Demosthenes and King George VI, overcame speech impediments through hard work.

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7. Move around and use your hands

Although you won’t instill confidence in your project if you are very jittery, moving around erratically, not knowing what to do with your hands and making fast movements, standing dead still can be just as bad. You shouldn’t be afraid to use your arms and hands when talking as it makes you seem more passionate and confident. The same goes for moving around and taking up some space. However, try to make slower, calculated and deliberate movements. You want your movements to seem powerful, yet effortless. You can achieve this through practice.

8. Engage the audience by making them relate

Sometimes you will lose the audience somewhat in techno-babble, numbers, graphs and abstract ideas. At that point it is important to reel them back in using some good, old-fashioned storytelling. Make comparisons to events from everyday life that most people are more than familiar with. By making things look simple, not only will you help your audience get a better understanding of the subject by enabling them to visualize the information more clearly, you will also draw a connection between you. After all, you are all just regular people with similar experience, you just happen to be performing different roles at the moment.

9. Use funny images in your slides

Although slides are not really necessary at all times, if you do need them to make your point and present your information more effectively, it’s best to liven them up. They say that facts aren’t always black and white, and your presentation should reflect this. Add a bit of color, make the information stand out and use an interesting animation to switch from slide to slide. You can use the slides to add some more humor, both in terms of the text and the images. An image that is used to elicit a positive response needs to be funny within the context of what you are discussing. For example, if you are discussing the topic of authority, an image of Eric Cartman from South Park in a police uniform, demanding that you respect his “authoritah,” is a nice way to have a bit of fun and lighten things up.

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10. End on a more serious note

When all is said and done you will want the audience to remember the core concepts and keep thinking about what you have said after the presentation is over. This is why you should let things naturally calm down and end with an important idea, quote or even a question. Plant a seed in their mind and make them think. Let us turn to Patrick Henry for a great way to end a speech: “Is life so dear or peace so sweet as to be purchased at the price of chains and slavery? Forbid it, Almighty God! I know not what course others may take; but as for me, give me liberty or give me death.”

As you can see, there is quite a bit to learn when it comes to giving a good presentation, one that is both memorable and fun. Be sure to work on your skills tirelessly and follow in the footsteps of great orators.

Featured photo credit: Austin Distel via unsplash.com

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