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8 Signs For Small Business Owners That It’s Time To Get An Office

8 Signs For Small Business Owners That It’s Time To Get An Office

Most small businesses begin at home. In fact, Microsoft began in Bill Gates’ father’s garage. And Facebook began in a college dorm room. There are a few reasons that businesses tend to literally start from the ground up in regards to location. For most startups, your home cuts costs by being a cheap, free option to housing your business. Running your business at home also offers a lot of flexibility to work anytime creativity strikes, sometimes even in the middle of the night. As a home base, it also provides a lot of convenience.

At some point, however, your small business grows to the point that you have to think about moving out of your home and into an actual office space. How do you know the time is right to do this? Here are the telltale signs that your small business can make the move from home office to office space:

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1. You Are Scheduling Too Many Meetings With Clients Off-Site

Your workspace at home is pretty small. And, it is not set apart from the “goings on” of the household. There are distractions and interruptions that make you uncomfortable. So, more and more, you are meeting with clients over lunch at a restaurant, at a coffee shop, or only at their offices. You need a professional space where clients can visit and meet you, even if only for your reputation as a business. As you gain more important and bigger clients, they will expect that you have an office, not a small room in your home.

2. You Need To Add Staff

Growing means that administrative and management tasks become more complex and take up more of your time. You know you need to add additional staff to the team and now you can afford it. The problem is this: where do you put them? Can you divide the small home office space up to accommodate additional furniture and equipment? Probably not. It is definitely time to look for some space outside of your home.

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3. Your Business Requires You To Be On-Site Somewhere Else

This is not the case with every business, but it is with some. Suppose, for example, that you are a property manager or developer. You began small out of our home. Now, a large developer has contracted with you to manage the sales/leasing of a large residential project. Or, as a developer, you are ready to begin your first major project. It’s a project that will take your business to the next level. To meet those client’s or customer’s’ needs, you are going to need an office on-site that is staffed with the right personnel to receive potential buyers/renters. Having an office tells potential customers that your company is professional and trustworthy. Other smaller operations may be run from your home, but this one is just too important.

4. You are Generating The Revenue To Warrant Office Space

You are finally generating the revenue that is bringing in a good profit. It is definitely time to think about expanding and venturing into new, related areas for your business. You want to seek out investors, partners, etc. When you plan for this kind of expansion, you will need to have the space and the staff to do so. As much as collaboration can now occur with remote staff members, it is still a bit “sketchy” to professionals who may be interested in collaborating with you in your new growth phase. Having an office with staff on-site projects an image of stability and permanence.

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5. Distractions Have Become Too Much

Your kids are growing older. They may be at the toddler stage where everything in the house is “fair game,” including your office. Likewise, they may be elementary-aged with friends over a great deal of the time and they are noisy in their fun. They may also be teens with their blaring music or playing video games with their friends. Whatever the case, you find yourself distracted by the comings and goings, the interruptions, and the noise. It’s definitely time to look for space somewhere else – a place where you can be during the day to focus full-time on your business. This does not necessarily mean that you have to give up your home office – it will be there when you need to work evenings and weekends – just not during prime working hours when it’s better to be somewhere else to avoid household distractions.

6. You Are “Bending” Local Laws And Regulations

Most communities/cities have regulations related to home businesses – what types of businesses can be run from home and which types need to be located elsewhere. If you are a freelance writer, for example, you can stay in your home permanently. Suppose, however, that you are a tax accountant and, especially during tax time, clients are parking on your street and taking up space that residents feel should be reserved for themselves. Or, suppose you have a home office large enough to accommodate a few staff members. They are parked on your street all day, every day.

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In general, cities have laws regarding how many employees you can have in a home office and a revenue cap as well. Some homeowners’ associations have even stricter regulations. If you are “bending” those rules, you may be called on it, as neighbors begin to notice and complain. Be a good neighbor and follow the “rules.”

7. You Feel Isolated

Working at home can be a lonely endeavor, especially for people who are “social.” Some people are just more productive when others are around, when they can take a short break to chat, or when they can bounce ideas back and forth. If this sounds like you, then it is time to look at some office space. The newer concept of shared office space is also a good one. Several small business owners can collaborate, rent a large space together, and subdivide it into their own offices. This adds a social dimension that you might appreciate.

8. You Just Want To “Feel” Like A Business Professional

Sometimes, it’s hard to have that feeling of being a successful business owner when you spend your entire day at home – it’s a psychological thing. Feeling good about your business and your capabilities is important for your enterprise to grow. You need the motivation that comes from having a “real” office.

Ultimately, it’s an individual choice.

Only you know your circumstances, your personality, and your faith that your business is going to scale regularly. And only you know what type of office space you have at home, how large, and how removed it is from the daily operations of your family. Some business owners have an entire wing of their homes and enough space for additional staff; some business owners can actually operate solely from their homes because the business is fully web-based and clients/customers are remote. But if you find yourself facing any of these eight situations, it may be time to make that move.

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Elena Prokopets

Elena is a passionate blogger who shares about lifestyle tips on Lifehack.

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Last Updated on March 31, 2020

How to Use Visual Learning to Work More Effectively

How to Use Visual Learning to Work More Effectively

Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

The Importance of Knowing Your Learning Style

Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

But it all starts when you’re able to first identify the best way you learn.

As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

The four most popular types of learning styles are:

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  • Visual learning style (what this article talks about).
  • Aural or auditory learning style (learning by listening to information presented).
  • Verbal or linguistic learning style (learning that involves speech and writing).
  • Tactile learning style (learning by touching and doing)

But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

How to Know If You’re a Visual Learner?

When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

How to Use Visual Learning for Success

Here’re 4 ways to use visual learning to boost your career or business:

1. Bring back the to-do list. Then add shapes and colors to boost productivity.

We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

2. Add graphs, charts and symbols to your reports.

Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

3. Effectively brainstorm with mind-mapping.

Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

4. Add video streaming to meetings.

What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

Is Visual Learning Better Than Other Learning Styles?

No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

More About Learning Styles

Featured photo credit: Unsplash via unsplash.com

Reference

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