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7 Unique Ways to Be More Productive in 2017

7 Unique Ways to Be More Productive in 2017

There is nothing better than feeling a sense of fulfillment—may it be in your business, career, school, or everyday life. Achievement truly boosts our confidence, and motivates us to continue doing what we do. It encourages us to work harder because we see that our hard work has paid off. In most cases, we experience a sense of fulfillment when we deem ourselves as productive.

A common misconception of the word “productive” is that it means doing more work in less time. However, it actually means achieving a significant result; not just in quantity, but also in quality.

For instance, if you were a shoemaker and you were given an order to make 10 pairs of shoes, and you were able to create all of these pairs in a short amount of time, but with very poor quality, it would not be considered productive since your customers would most likely ask you to redo most of the work, which of course would take more time. Or worse, your efforts might not even bring any additional sales to your business at all.

Real productivity is when you create something of high quality in the least amount of time possible.

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Now, you may be wondering how to achieve productivity in general. Sure, there are hundreds of ways to be more productive, but let us take a look at the most unique and effective steps.

1. Practice mindfulness

Mindfulness is a person’s ability to be fully present and to live in the moment. While it is true that each one of us has this natural ability, not all of us know how to use it. Oftentimes, the word “mindful” is just understood as minding your own business, but it truly goes beyond that.

To practice mindfulness in your work means focusing on what you are working on, and only on that. Do not let your mind wander. Daniel Law, a Sydney marketing consultant, is well-known in his industry for being laser-focused when it comes to getting his clients results. This, in turn, has earned him a positive reputation.

When you are engaged in important work, it is imperative that you do not find yourself thinking about your last lover, or your next meal, but instead remain focused on the task at hand. Research has shown, again and again, that practicing mindfulness leads to making better decisions and thus, becoming more productive.

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2. Outsource work

If you find that your assigned work is not within your capability, then do not be afraid to ask for help. Asking for help will allow you to save more time. So, rather than incorrectly doing the job by yourself, outsource the work. Ask someone else who is an expert in what you are trying to do; ask them for advice and tips that can help you work accurately and more efficiently.

3. Make a list

If you truly want to be more productive, make a list of the things you want to achieve. Plan ahead of time and get yourself ready. A lot of people choose to not think ahead about the things they want to attain because of the fear of failure, but when you actually write down your goals and create a checklist when making plans, the things you have to do become real and don’t remain in the back of your mind.

4. Know when to say “No

As mentioned previously, most people think of productivity as being able to do 100 tasks in 1 hour, which is completely wrong. We already know that true productivity means completing a good amount of work with the right quality, so knowing when you have enough work to do is a major contributor to productivity.

When a person keeps saying “yes” to everything, chances are that person will go out of their mind trying to get so many things done at once. Additionally, that person may also accept tasks that are beyond his/her skills. This will compromise the quality of work, and may possibly lead to wasting time.

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As long as you know your limits, you will be productive. Do not go overboard, make sure you know when and what is enough, and learn to tell others and yourself, “No.”

5. Avoid multi-tasking

Contrary to the famously advised art of multitasking, one should not do too many different things at once. Ryan O’Connor developed a massively successful brand in One Tribe Apparel by giving important priorities “undivided attention before moving on to other tasks.” Psychologists maintain that multi-tasking for more productivity is a myth that does not do you any good. It only causes the brain to engage and disengage, again and again, when you shift between different tasks—obviously, this is not what we want if we aim to be productive.

Engaging and disengaging between tasks will take up a lot of time, and will compromise the quality of your work as the brain adjusts to the new task and re-adjusts back to the old one.

6. Develop habits you can associate with good performance

It might sound silly, but it works. The notion “mind over matter” is actually effective when it comes to productivity. When your mind connects habits that are practiced simultaneously with tasks that produce positive or good outcomes, it will make it easier for you to perform and achieve the results you desire.

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An example of a ritual may be eating chocolates while writing essays. If this is continuously done successfully, it is possible that eating chocolates will be what it takes for your brain to activate its essay-writing mode. With that, productivity is around the corner.

7. Be courageous enough to decide

Do not spend too much time deciding whether or not do something. Make a decision and challenge yourself. Shaun Ling, founder and executive chairman of iPRIMA Media, built a successful branding company by being decisive and leading his team of associates courageously. Taking too long to decide will only lead to delay in work. Of course, decision-making also involves having the courage to take up challenges—and accept both positive and unfavorable outcomes alike.

Indeed, the journey towards productivity is quite challenging, but with these productivity hacks, there is no doubt that it is attainable.

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Sara Jane Adkins

Blogger at Natural Healthy Living

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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