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Top 5 Easy-to-Use Accounting Software for Small Businesses

Top 5 Easy-to-Use Accounting Software for Small Businesses

Finding the right accounting software for your business can be a tough decision. Software that works for one company, might not work for the other. A great deal of finding the right fit depends on the size of the company, the income flow, level of experience of the individual completing the accounting duties, and company budget. If you have a new business, you might want to try a few programs before you find the right one for you. Below are 5 of the more popular easy-to-use programs in the small business realm, and each offer their own special features for various needs.

1. SlickPie

SlickPie is an online accounting software program that is tailored for smaller businesses. The software is completely online, making it accessible from almost anywhere. It offers online invoices, allowing the user to either use one of the pre-set themes or offering a program that allows users to customize the look of their invoices. Along with online invoicing, the program offers online billing and document management. Through SlickPie, users can produce financial reports to monitor business growth. The software also offers tax management services. Another plus is cost, as it is completely free.

SlickPie relies on automation, offering features that allow companies to send out automatic payment reminders and auto-invoices. SlickPie is also the only no-cost accounting program to offer automated data entry, through its tool, MagicBot.

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2. QuickBooks Online

A product of Intuit, QuickBooks has long been heralded as the go-to accounting software for small businesses. Two different versions of QuickBooks exist, including an online format, as well as a licensed version. The program offers easy, online access to all of your customers, vendors, and employee records.

Any user who purchases the online version of QuickBooks has access to free customer service as well. You can test out the program through a 30-day free trial and, after the trial expires, at a minimal monthly cost.

QuickBooks offers accounts payable and accounts receivable services. Users can also send out billing and invoicing to customers online. Unlike other accounting software programs, collections and fixed asset management are also offered. Additionally, QuickBooks also provides cash management.

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3. Sage 50

Formally known as Sage Peachtree, Sage 50 is an accounting program commonly used by small to mid-sized businesses. The program offers accounts payable and accounts receivable services, bank reconciliation, and cash management. Users can also bill and invoice directly to customers through online services. Payroll and employee management is another feature of the program and is widely used by smaller and mid-sized businesses.

The program also allows the users to create and maintain a general business ledger. Sage comes at a monthly cost of $29.95 per month, with customer service being a part of this cost.

4. Kashoo

Kashoo is an accounting software program offered through the Apple App Store for iPad, iPhone, and web use. The format of this program is through the cloud and is widely used by smaller businesses already using any Apple product. The program allows small business owners to send invoices, manage finances, enter in expenses, and generate reports from the comfort of their own mobile device.

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Accounts receivable and accounts payable are available through Kashoo, as well as cash management, CPA firms, and bank reconciliation. Users will be able to track expenses and income, and they will also be able to bill and invoice customers directly online. Payroll services are available, as well as spend and tax management services. One especially unique feature is Kashoo’s ability to enter handle multi-currency expenses.

Apple does offer a free trial for this program, with the starting monthly cost of $12.95 per month. Training is offered live online as well as through webinar format. Support is available online during business hours.

5. Xero

Xero is a program that both small business owners and accountants utilize. This online program can be utilized through mobile devices, like Kashoo, as well as via computer.

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Users can process invoices and send out billing statements directly online. These can be done through pre-set templates or custom creation. You can handle payroll, including payroll taxes through the program. Xero does also have the capability to convert data directly from QuickBooks. Over 500 tools are available to allow the user to customize the program to their company’s specific needs.

Users can also reconcile multiple bank or credit accounts. Data is offered through a single ledger, which is a feature that makes it easy for users and accountants to collaborate and work together. Xero also supports multiple currencies.

Conclusion

It is not a “one size fits all” concept. Research your options, test what works for you, and you will find the right fit for your company. Take advantage of the free trials and demos out there, as well as reviews found all over the Web. Connect with other business owners in your line of work and see what works for them. However, most importantly, look at what features you need and what features you do not need. Line up those needs with one of the programs above, and you will find the right one for you.

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Last Updated on April 28, 2020

9 Millionaire Success Habits That Will Inspire Your Life

9 Millionaire Success Habits That Will Inspire Your Life

As technology evolves and information becomes more accessible, it has also become more challenging to define success. A lot of people are trapped in the rat race while trying to discover the actual formula for success.

You could become overwhelmed with what tools, techniques or philosophies to imbibe while trying to get tips over the internet. At every click and turn, there are ‘how-tos and quick-fix’ on how to become successful overnight. You will find several courses, articles, videos and books on how to achieve financial success.

But what if I tell you it doesn’t have to be complicated as people made it out to be? What if you could achieve success by merely following these 9 millionaire success habits?

1. Read for Personal Development

A daily habit I have discovered millionaires share in common is reading. For instance, if you are an entrepreneur, you need to read to become an efficient leader and a productive business owner. Reading helps you to grow and learn without going to a business school.

A research conducted by Thomas Crowley indicates about 85% of self-made millionaires read at least two or more books each month. [1] Warren Buffett is one of these examples. He spends 80% of his day reading. In the early days of his investment career, he would read 600 to 1000 pages in a single day.

While millionaires sometimes read for pleasure, they also learn to improve themselves. They read topics on leadership, how-tos, self-help, biographies, lifehacks and also follow current events.

Here’re some recommendations for you: 25 Best Self Improvement Books to Read No Matter How Old You Are

2. Establish Multiple Sources of Income

Another success habit I noticed about successful people is that they don’t depend on a single income source. Every millionaire possesses multiple sources of income. This helps them to manage economic challenges and also make more money.

They are passive income addicts. They earn interests from loans, rental income from real estate, royalties from intellectual properties, dividends from investments. They also launch a side business or run a website or sell information products.

How income is made either passively or actively is what separates the successful from the wannabes. They are always learning ways to build multiple streams of income.

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3. Live on a Stipulated Monthly Budget

An average millionaire does not believe in luck and jackpot. They take the time to understand cash flow-income and expenses. Based on this, they establish a monthly budget and religiously stick to it.

The essence of the budget is to minimize unnecessary expenses. This will help you gain complete control of your financial life. Budgeting helps you to avoid overspending to achieve your financial goals. Here’re some tips to help you stuck to your budget: 32 Hacks for Sticking to Your Budget

4. Manage and Maximize Money

The most significant education for a millionaire is financial intelligence. Nobody attains financial freedom without gaining financial intelligence. This is the more reason millionaire, regardless of their income, keep their knowledge about tax strategies updated.

They always seek to reduce their tax bills. One approach they employ is by living or incorporating their business in states with no income tax.

Do you know that about 60 companies paid $0 legally in the 2018 tax year? Some of these companies that ‘avoided'(note: not evaded) federal income tax include Chevron, Amazon, Halliburton, General Motors, Delta. Their US income was totaled at $79 billion with an effective tax rate of -5%.

What’s the deal? They got a tax refund.

How do they accomplish these?

An ITEP report indicated that they have the culture of throwing huge sums at tax experts who assist them in discovering creative, as well as convoluted means of paying little tax as much as possible.[2]

5. Avoid Debt

Another habit that separates the millionaires from the rest of the world is how they manage debt.

They don’t live an extravagant lifestyle; instead, they only buy what they need and can pay for. They do not book hotels and flights by using their credit cards to pay for them.

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They are conscious of the interest rates even when they use credits cards or take loans. If possible, they try to pay with cash because of its zero percent interest rate.

6. Set Daily Goals

It does not matter if they are setting up a business, a career, or financial projections; they have the success habit of setting short term goals. They plan daily and weekly goals to generate momentum in achieving their long-term goals.

Ensure you prioritize when setting daily goals. This will help you to achieve the most important to-dos on your list.

Setting priorities will help you to focus on highly rewarding activities. If you desire financial freedom, it is wise to pursue activities that earn you thousands of dollars rather than hundreds of dollars.

7. Don’t Act Rich

The goal is not to act rich but to be productive. Interestingly, Thomas Stanley buttressed in his book that for the most prestige brands of cars, about 86% percent are toys of the non-millionaires. While most believe that people with huge fortunes tend to drive exotic cars, in reality the largest consumers of pricey cars are aspiring millionaires.[3]

According to findings by Experian Automotive Researchers, 61% of individuals who earn $250,000 or more rarely buy luxury brands. Instead, they buy Hondas, Toyotas, and Fords like the rest of the world. The reason is they are not ready to spend money on premium cars that tend to drop in value in a couple of years as it would cost money. Millionaires invest in assets that appreciate.[4]

8. Own or Buy Businesses

In Robert Kiyosaki’s cashflow quadrant, he divided how you earn income into four quadrants. The E and the S quadrants take the left position while the B and the I are on the right side. According to Robert, it is possible to be on all quadrants, but the millionaires are not.[5]

  • E stands for employee – they work for others
  • S stands for self-employed – they work for themselves
  • B stands for a Business owner- employees work for them (500 or more employees)
  • I stand for Investors – Money work for them like Warren Buffet.

Your goal is to move from the left quadrant to the right quadrants where you own big businesses or make money work for you.

It is possible to become financially successful by pursuing what you love. For instance, if you love writing, aspire to be the best seller. Wealth and passion work together.

Check out How to Start a Small Business with Little to No Money for tips.

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9. Avoid Get-Rich-Quick Scheme

A millionaire holds patience as an essential virtue. It takes patience to become successful, not only in finance but in every aspect of life. While it is possible to become financially successful at an early age, most millionaires hit it at age 50. They live a moderate life, invest in their future and retire rich.

Bonus: How to Develop the Millionaire Success Habits?

Having learned these habits, the next question is,

How can I develop the Millionaire Success habits?

Here are six values you will need to develop:

Establish Your Life Vision

You need to be clear about what you want in life to set yourself for a life of success. Your vision has to go beyond becoming a millionaire to understanding why you want to become one. Any great entrepreneur you will ever find has a clear vision and an established mission.

Understanding why you are doing what you do will drive you to become the kind of successful person you want to be.

Make Your Passion a Profession

When your passion becomes your profession, work becomes pleasurable. Loving what you do enables money to flow to you and through you.

So what’s going to be? Wake up every morning by speaking positive words into your work, love what you do, and focus on the work that brings you joy.

Take a look at this article and learn how to make it happen: 5 Steps To Turn Your Passion Into A Career

Focus on Solution

Focusing on the solution means establishing the problem that you or your business address. This will help you focus on the solutions when others are faced with challenges.

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A millionaire has a mindset that is fixed on the solution. He or she knows there’s a way out, and that every problem is an opportunity in disguise.

Improve your problem solving skills with these tips: 6 Effective Ways to Enhance Your Problem Solving Skills

Develop Your Leadership Skills

Leadership skills are an asset that is indispensable if you want to develop a millionaire success habit. The more you hone your leadership skills, the more you will attract leaders who share your values.

Be Growth-Focused

Millionaire entrepreneurs prioritize self-improvement. Here’s how to achieve it:

  • Get a coach. Coaching will impact your life, and you will achieve peak performance in life and business when you have a life coach.
  • Be coachable. It is not enough to have a coach; you must be coachable. Sometimes, you need feedback and counsel to reposition your life and business. A coach has the wisdom and experience to counsel you from a higher perspective. The more you receive feedback and work on yourself, the more you become better at what you do and who you are.

Flip Your Thought Pattern From Acting To Being

It is not enough to have a millionaire success habit, you must also become a person of positive influence. This is how you can become significant. Bill Gates is not only rich; he is changing lives in Africa and different parts of the world.

If you want to become successful, you must first be and think like a successful person. This is how resources you need can flow into your life.

Here’s a final thought from me:

It is not enough to do something to have something; success is about being someone who possesses what is needed to take positive and inspired actions.

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Featured photo credit: Austin Distel via unsplash.com

Reference

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