Advertising
Advertising

The Fragmentation of Focus, And What You Can Do About it!

The Fragmentation of Focus, And What You Can Do About it!

Over the past two years, I have noticed something change in me. At first, it was barely noticeable, it was subtle — but increasingly I have become more aware of it. What I noticed was the fragmentation of my focus. I came to realize over the past couple of years that my ability to concentrate wasn’t as sharp as it once was. I thought it might have been due to having so much on my plate at work. But then, I have always been very good at focusing on my career.

It Wasn’t Only Happening To Me

As I looked around me, it seemed I wasn’t the only one struggling with focus. In fact, I am often taken by surprise how little focus people have these days. Their actions seem scattered, uncertain, and anxious. Were I first began to notice this was in a curious place, not somewhere most people would expect. As a martial arts coach, I get to work with diverse groups of people, from all walks of life. It was on my mat, in teaching them, that this fragmentation of focus first jumped out at me. People seemed less and less able to stay focused on one specific thing long enough to get it down. Their ability to retain information seemed to escape them. If I wasn’t experiencing the same phenomena myself, I may have put it down to the learning process and simply requiring more time to get it down. But this wasn’t the case.

Advertising

I then realized, over the past two years I have focused considerably more on my social media presence than any time in the past. If you are an entrepreneur you are constantly told that you need a social media presence to be competitive in this world. So, taking that advice, I engaged in all of the most popular social media platforms. Before I knew it, I was concerned about likes, comments, and shares. It became addictive, and not checking to see my latest likes, or retweets made me feel like I had missed my morning coffee. An underlying anxiety began to build. First, I couldn’t explain it and wrote it off as stress. But around the same time, my wife, who has never really been into technology or social media, got a brand new iPad for her birthday. Before long, she was hooked too. As we sat around one day talking, we both reflected on this underlying, what we thought was unexplainable anxiety we were both feelings.

Advertising

The bottom line is, there is a lot of research now and articles that have been written to show that social media is addictive, and it isn’t good for you. It’s not my intention here to rewrite the research, and in fact, I am pretty convinced that when people think about it, they intuitively know it isn’t good for them too. What I want to offer up here is what I have been doing to get my focus back, and it’s working.

Advertising

Here are my 4 tips that anyone can apply in their life to get more focus back in their lives:

  1. When I wake up in the morning now, I take it slow. A cup of coffee, a cuddle with my cat, or a relaxing gaze out the window at the wondrous birds that visit my garden. Only once I am awake for an hour do I open up my laptop or reach for my iPhone. I then clear all my emails, check my social media accounts and head off to work. As a side note, I leave my iPhone in the kitchen overnight and no longer have it lying next to my bed.
  2. Throughout the day I don’t check any of my social media accounts. I stay off Facebook, Instagram, and Twitter, and only answer emails if I absolutely have too (I run an online business so at times I have no choice). At 4 pm, I check my social media accounts again, and then that’s it for the day.
  3. When I am on social media, especially Facebook I stay away from the newsfeed. I have told all the important people in my life, to tag me rather in a post they make, especially if they want me to be aware of it. This way, the only page I ever see on Facebook is my own. It honestly makes the whole experience a lot less stressful. I don’t get to see the ranting antics of ‘stuff’ that, to be honest, sometimes should simply remain in someone’s head. As a bonus too, I then steer clear from all the negative posts as well.
  4. Anytime I am on social media now, I practice what I call Social Media Mindfulness. I post, and I tweet like everyone else. But just like everyone else, I found, as I noted earlier, that I began to become addicted to the likes, to the feedback. Before I knew it, I had an expectation that people would respond to my tweets, my posts – and when they didn’t, I felt some level of despair and panic. I now post, tweet, or Instagram ensuring that what I put out there is important, and then taking a deep breath, I no longer attach to the outcome. If people like it, or comment, great. If not, that’s fine too.

My four strategies above have allowed me to be on social media, but without becoming consumed by it. Cutting back on how many times I would check my social media accounts during the day (and night) and being disciplined about it has been the single most important change I have made in my daily routine. This alone has boosted my concentration. I am now able to stay more focused on one project at a time for longer because I no longer have that constant background anxiety that I am missing out on something. The truth is, I realized within a week of making these changes, that for the most part, not much changes in 8-hours in my social media world anyway.

Advertising

More by this author

Rodney King

Embodied Performance Coach

The Fragmentation of Focus, And What You Can Do About it! Your Voice of Temptation Doesn’t Need To Be In Charge 4 Steps to Managing Your Emotional Life 4 Step To Being More Mindful in The Chaos of Life

Trending in Productivity

1 15 Best Organizing Tips For Office Organization and Getting More Done 2 50 Motivational Quotes for Work to Inspire Success 3 How to Take Notes Effectively: Powerful Note-Taking Techniques 4 15 Inspiring Journal Ideas to Set You up for Success 5 11 Organizational Skills That Every Smart Leader Needs

Read Next

Advertising
Advertising
Advertising

Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Advertising

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

Advertising

What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Advertising

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

Advertising

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

More Organizing Hacks

Featured photo credit: Alesia Kazantceva via unsplash.com

Read Next