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What Exactly Does An Event Planner Do? You’d Be Surprised

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What Exactly Does An Event Planner Do? You’d Be Surprised

Event planning is no easy job, and if you’ve organized even as small as a family dinner, you’ll confess that there is more to event planning than meets the eye.

An Event Planner Plays Different Roles

Various skills are required for the role of an event planner. The event planner has to exhibit each skill according to the result he or she hopes to achieve with the prospective client. For instance, communication is a necessary skill for effectively selling a business proposal and getting that contract. Corporate businesses simply do not have the time or the man-power to spend planning events, and in essence hiring a corporate event planner becomes a necessity.

Some Desirable Characteristics Of An Event Planner Include:

1. Communication

Good communication is necessary to convince a prospective client to hire you. Both verbal and writing skills are of utmost importance to enable you to successfully get that client. Good writing skills come in handy for writing a proposal, as well as a good command of English to enable you to convey to your client why you are the right person for the job.

2. Financial Management

This has to do with creating the event to be in line with your client’s budget while taking care to ensure that the client is satisfied with your services. You have to be able to do the math as an event planner and work within the budget.

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3. Negotiation Skills

This has to do with the ability to “cut-a-deal” while taking into consideration the client’s needs as regards the details. Working with many suppliers will make it necessary for you to be on top of your game when it comes to reaching a compromise that will make everyone happy.

4. Decision-Making Skills

For an event planner there are no ifs, buts or maybes, it’s either a strong yes or no. You have to be sure that you know, and are ready to make decisions which will give the event that spectacular effect according to the client’s taste.

5. Leadership

As an event planner, relationships with people are key. You will be working with people on your team, individual suppliers and others. You have to know how to make people enjoy working with you, thus you need to know how to relate with people on various levels. As a leader you have to inspire your team to put in their best by setting a good example so as to bring out the best in your team.

6. Organizational Skills

Events are all about getting things done the right way (detail-wise), and at the right time (which of course is before the event), and for this to happen you have to be on your “A-game” when it comes to organizing. This can only be possible if you are really good at prioritizing your workload efficiently to ensure that at the end of the day, the event will be a big success.

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Hiring a Corporate Event Planner

Different people ranging from executives to managers employ the services of an event planner to organize gatherings such as parties, meetings, sales conferences etc. The event planner’s responsibility is to put together the event in such a way as to satisfy both the client and the guests.

If you’re trying to find the best event planner for your affair, it’s best to research someone who is experienced and holds a strong reputation within the community of event planners. Word of mouth provides an opportunity for easy sales for a planner wanting to find new clients, but peer reputation is very effective.

One of the many reasons why people employ the services of an event planner is the time factor. Putting together a major event is both time-consuming and stressful; it requires that the individual puts all necessary things and details in place and in time for the success of the event. As a result, people find it a better option to employ the services of an event planner.     

In this age of globalization and information technology, an event planner is just a click away, as most event planning companies have a website which can be accessed from your mobile phone. One has to be careful in choosing an event planner because the event planner can either make the event a spectacular one that will be the talk of the town or just a big disaster! Either way, people will talk about the event. Your choice of an event planner is as important as the occasion/event that they will be planning.

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Various things need to be considered when planning a corporate event from seating, table arrangement to coordination, entertainment, food catering and sound systems. The qualification of the event planner has to be checked to ensure it suits the type of event in mind, although the peculiarity of their services is dependent on the level of creativity.

Also, some companies ask for payment of part of the fee agreed on to show commitment on the part of the client. The fee agreed on depends on the array of services to be provided by the event-planning company. It is good practice to employ the services of a planning-company that specializes in organizing big events even if you have a small event in mind. Such companies that have perfected their trade of the art of event planning are guaranteed to make your event a big success.

Now that you have decided that you would require the services of an event-planner, you need to decide your budgeting as this will enable you choose a planner that will give you the best value for your money. So you need to sit with your team to discuss logistics; finances and budgeting, payment mode and options, estimates, number of persons and the services that would be rendered by the planner.

Production services are considered the most important in organizing a corporate event. The lighting and stage designs, theme generation, décor, presentation and special effects separate a corporate event from other social events.

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Commercial events need the planners to ensure that the theme of the event is in line with the décor to produce the desired effect for the occasion. The event planner and the company hosting the event should work closely to avoid the problem of insufficient funds due to under-budgeting. The finance department has a key role to play in this regard to ensure that the company gets value for every kobo spent and also, that all money spent is adequately accounted for.

Featured photo credit: Clearly Classy Event via clearlyclassyevents.com

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Last Updated on December 2, 2021

The Importance of Making a Camping Checklist

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The Importance of Making a Camping Checklist

Camping can be hard work, but it’s the preparation that’s even harder. There are usually a lot of things to do in order to make sure that you and your family or friends have the perfect camping experience. But sometimes you might get to your destination and discover that you have left out one or more crucial things.

There is no dispute that preparation and organization for a camping trip can be quite overwhelming, but if it is done right, you would see at the end of the day, that it was worth the stress. This is why it is important to ensure optimum planning and execution. For this to be possible, it is advised that in addition to a to-do-list, you should have a camping checklist to remind you of every important detail.

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Why You Should Have a Camping Checklist

Creating a camping checklist makes for a happy and always ready camper. It also prevents mishaps.  A proper camping checklist should include every essential thing you would need for your camping activities, organized into various categories such as shelter, clothing, kitchen, food, personal items, first aid kit, informational items, etc. These categories should be organized by importance. However, it is important that you should not list more than you can handle or more than is necessary for your outdoor adventure.

Camping checklists vary depending on the kind of camping and outdoor activities involved. You should not go on the internet and compile a list of just any camping checklist. Of course, you can research camping checklists, but you have to put into consideration the kind of camping you are doing. It could be backpacking, camping with kids, canoe camping, social camping, etc. You have to be specific and take note of those things that are specifically important to your trip, and those things which are generally needed in all camping trips no matter the kind of camping being embarked on.

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Here are some tips to help you prepare for your next camping trip.

  1. First off, you must have found the perfect campground that best suits your outdoor adventure. If you haven’t, then you should. Sites like Reserve America can help you find and reserve a campsite.
  2. Find or create a good camping checklist that would best suit your kind of camping adventure.
  3. Make sure the whole family is involved in making out the camping check list or downloading a proper checklist that reflects the families need and ticking off the boxes of already accomplished tasks.
  4. You should make out or download a proper checklist months ahead of your trip to make room for adjustments and to avoid too much excitement and the addition of unnecessary things.
  5. Checkout Camping Hacks that would make for a more fun camping experience and prepare you for different situations.

Now on to the checklist!

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Here is how your checklist should look

1. CAMPSITE GEAR

  • Tent, poles, stakes
  • Tent footprint (ground cover for under your tent)
  • Extra tarp or canopy
  • Sleeping bag for each camper
  • Sleeping pad for each camper
  • Repair kit for pads, mattress, tent, tarp
  • Pillows
  • Extra blankets
  • Chairs
  • Headlamps or flashlights ( with extra batteries)
  • Lantern
  • Lantern fuel or batteries

2.  KITCHEN

  • Stove
  • Fuel for stove
  • Matches or lighter
  • Pot
  • French press or portable coffee maker
  • Corkscrew
  • Roasting sticks for marshmallows, hot dogs
  • Food-storage containers
  • Trash bags
  • Cooler
  • Ice
  • Water bottles
  • Plates, bowls, forks, spoons, knives
  • Cups, mugs
  • Paring knife, spatula, cooking spoon
  • Cutting board
  • Foil
  • soap
  • Sponge, dishcloth, dishtowel
  • Paper towels
  • Extra bin for washing dishes

3. CLOTHES

  • Clothes for daytime
  • Sleepwear
  • Swimsuits
  • Rainwear
  • Shoes: hiking/walking shoes, easy-on shoes, water shoes
  • Extra layers for warmth
  • Gloves
  • Hats

4. PERSONAL ITEMS

  • Sunscreen
  • Insect repellent
  • First-aid kit
  • Prescription medications
  • Toothbrush, toiletries
  • Soap

5. OTHER ITEMS

  • Camera
  • Campsite reservation confirmation, phone number
  • Maps, area information

This list is not completely exhaustive. To make things easier, you can check specialized camping sites like RealSimpleRainyAdventures, and LoveTheOutdoors that have downloadable camping checklists that you can download on your phone or gadget and check as you go.

Featured photo credit: Scott Goodwill via unsplash.com

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