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What Exactly Does An Event Planner Do? You’d Be Surprised

What Exactly Does An Event Planner Do? You’d Be Surprised

Event planning is no easy job, and if you’ve organized even as small as a family dinner, you’ll confess that there is more to event planning than meets the eye.

An Event Planner Plays Different Roles

Various skills are required for the role of an event planner. The event planner has to exhibit each skill according to the result he or she hopes to achieve with the prospective client. For instance, communication is a necessary skill for effectively selling a business proposal and getting that contract. Corporate businesses simply do not have the time or the man-power to spend planning events, and in essence hiring a corporate event planner becomes a necessity.

Some Desirable Characteristics Of An Event Planner Include:

1. Communication

Good communication is necessary to convince a prospective client to hire you. Both verbal and writing skills are of utmost importance to enable you to successfully get that client. Good writing skills come in handy for writing a proposal, as well as a good command of English to enable you to convey to your client why you are the right person for the job.

2. Financial Management

This has to do with creating the event to be in line with your client’s budget while taking care to ensure that the client is satisfied with your services. You have to be able to do the math as an event planner and work within the budget.

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3. Negotiation Skills

This has to do with the ability to “cut-a-deal” while taking into consideration the client’s needs as regards the details. Working with many suppliers will make it necessary for you to be on top of your game when it comes to reaching a compromise that will make everyone happy.

4. Decision-Making Skills

For an event planner there are no ifs, buts or maybes, it’s either a strong yes or no. You have to be sure that you know, and are ready to make decisions which will give the event that spectacular effect according to the client’s taste.

5. Leadership

As an event planner, relationships with people are key. You will be working with people on your team, individual suppliers and others. You have to know how to make people enjoy working with you, thus you need to know how to relate with people on various levels. As a leader you have to inspire your team to put in their best by setting a good example so as to bring out the best in your team.

6. Organizational Skills

Events are all about getting things done the right way (detail-wise), and at the right time (which of course is before the event), and for this to happen you have to be on your “A-game” when it comes to organizing. This can only be possible if you are really good at prioritizing your workload efficiently to ensure that at the end of the day, the event will be a big success.

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Hiring a Corporate Event Planner

Different people ranging from executives to managers employ the services of an event planner to organize gatherings such as parties, meetings, sales conferences etc. The event planner’s responsibility is to put together the event in such a way as to satisfy both the client and the guests.

If you’re trying to find the best event planner for your affair, it’s best to research someone who is experienced and holds a strong reputation within the community of event planners. Word of mouth provides an opportunity for easy sales for a planner wanting to find new clients, but peer reputation is very effective.

One of the many reasons why people employ the services of an event planner is the time factor. Putting together a major event is both time-consuming and stressful; it requires that the individual puts all necessary things and details in place and in time for the success of the event. As a result, people find it a better option to employ the services of an event planner.     

In this age of globalization and information technology, an event planner is just a click away, as most event planning companies have a website which can be accessed from your mobile phone. One has to be careful in choosing an event planner because the event planner can either make the event a spectacular one that will be the talk of the town or just a big disaster! Either way, people will talk about the event. Your choice of an event planner is as important as the occasion/event that they will be planning.

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Various things need to be considered when planning a corporate event from seating, table arrangement to coordination, entertainment, food catering and sound systems. The qualification of the event planner has to be checked to ensure it suits the type of event in mind, although the peculiarity of their services is dependent on the level of creativity.

Also, some companies ask for payment of part of the fee agreed on to show commitment on the part of the client. The fee agreed on depends on the array of services to be provided by the event-planning company. It is good practice to employ the services of a planning-company that specializes in organizing big events even if you have a small event in mind. Such companies that have perfected their trade of the art of event planning are guaranteed to make your event a big success.

Now that you have decided that you would require the services of an event-planner, you need to decide your budgeting as this will enable you choose a planner that will give you the best value for your money. So you need to sit with your team to discuss logistics; finances and budgeting, payment mode and options, estimates, number of persons and the services that would be rendered by the planner.

Production services are considered the most important in organizing a corporate event. The lighting and stage designs, theme generation, décor, presentation and special effects separate a corporate event from other social events.

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Commercial events need the planners to ensure that the theme of the event is in line with the décor to produce the desired effect for the occasion. The event planner and the company hosting the event should work closely to avoid the problem of insufficient funds due to under-budgeting. The finance department has a key role to play in this regard to ensure that the company gets value for every kobo spent and also, that all money spent is adequately accounted for.

Featured photo credit: Clearly Classy Event via clearlyclassyevents.com

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Last Updated on January 15, 2019

8 Simple Mindfulness Exercises to Bring Peace and Happiness to Your Life

8 Simple Mindfulness Exercises to Bring Peace and Happiness to Your Life

In life, we all need to be conscientious of what we are doing. You don’t need to live a life of stress if you don’t want to. You can achieve peace and happiness in life by carefully building mindfulness exercises into your life’s routine.

Exercising mindfulness isn’t rocket science and as importantly, you can do it. It will, however, take a few tries to get into the groove of things but once you get it, it is like riding a bike, you will never lose it.

Trust me. It’s in your best interest to learn and put these mindfulness exercises into practice. In this article, I will share with you 8 mindfulness exercises that will help you to boost your energy, vitality and live a more peaceful and happier life.

Why Is It Hard to Live A Peaceful And Happy Life?

Our Habitat Has Become Too Technological

The world has accepted the idea that technology is often the cure for all evil. We have accepted, as a society, that everything technological will make us live a better life without fully investigating the many side effects that modernity brings.

There are a number of technological side effects that have a tremendous impact on your life that the media rarely tells you about.[1] Some of them include self-harm, economic inequality, having less sex, and even suicide. The global community is becoming less happy because of technology.

How can anybody live a peaceful and happy life when they are depressed? Technology advancements, ladies and gents, is a major reason for why we are living a poor life because it has infiltrated our lives too much.

According to my research, Americans spend an average of 8 hours a day looking at the computer screen — The average screen time spent on smartphones alone is about 20 hours per week. That’s a lot! No wonder why living a happy and peaceful life is so difficult these days.

Too Many People Don’t Want to Unplug

Americans check their phones an average of 80 times during vacation.[2] Some admit to checking their smartphones 300 times every single day. In countries like Brazil, India and China, the situation is no different.

The reality is that people are constantly plugged into technological devices and this behavior is literally making people all over the globe fight an inner war with themselves, which consequently makes them very sad. As we know, war is the enemy of peace which won’t make anybody happy.

Listen carefully:

We have a global anxiety epidemic because people don’t want to unplug from their smartphones and most people aren’t doing anything to fix it. It is a sad state of affairs but very real. This obsession with technology is turning us into perishable robots who live terrible lives.

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The era of anxiety is here to stay. There is little doubt about it. We can, however, fight back with the best remedy of all — We call it mindfulness!

Thank God there is an antidote to this whole technological madness. Without further ado, let’s go straight to the mindful exercises.

8 Mindfulness Exercises to Start Practicing

There are tons of mindfulness exercises available for you to engage with out there.[3] In the paragraphs below, I will include the best ones I’ve personally tried or have seen my close friends and family members try.

Are you ready for it? Let’s go!

1. Pray Daily

You should pray on a daily basis. Why is that you may ask — Well, because science has told us to do so.

When people pray, they feel peaceful, almost eliminating anxiety. Worries become secondary, and often gives people energy and hope to cope with the difficulties of life.

Prayer can make you more confident and focused. Prayer also helps you with self-control, helps to control pain, and can protect you against illnesses and disorders like cancer and high blood pressure. At least, this is what researchers from Harvard Medical School have said.[4]

Pray. You won’t regret it.[5]

2. Pay Attention to Your Inner Thoughts

A lot of people allow themselves to be influenced by their negative thoughts. Be different and resist believing in them. It is a bad habit that can lead to unhappiness.

By the way, if you do feel this way, chances are high that somebody other than you put these thoughts into your head.

Here is my secret to combat this cancer — look at things objectively. I bet that if you look at things as they are, you will realize that most if not all of your negative thoughts are only inside of your head.

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If you pay close attention, you will quickly realize that these voices aren’t worth your time. Believe me — Ignoring them and looking at things with objectivity is often the best course of action.

This article can guide you to beat negative thoughts:

How to Stop Automatic Negative Thoughts When You’re Overwhelmed

3. Smile Often

Smiling will slow down your heart. It will also relax your body because when you smile, your body releases endorphins which in itself has a number of positive benefits for you as a person.

Smile often! You may want to smile early in the morning, during the day, and late in the evening. It is amazing what happens to you when you decide to smile instead of being grumpy.

Surrender your problems to a nice smile. You will notice two things. First, most people just don’t which makes them live a miserable life. Second, if you decide to smile often, you will eventually smile unconsciously which is the ideal.

The moment that you smile unconsciously, you then know that you are truly happy.

4. Organize Your Working Desk

A messy desk will make you less productive and can agitate and overstimulate you. You don’t want that.

When you clear your desk, you engage in deep inner-thinking and your systematic decision making ends up becoming therapeutic.

Most people realize that they are most creative when their creative space is clean and organized. The former often makes people more aware of what they are doing which lends to less stress and more productivity.

Organizing your desk will also make you more energetic and focused because order often decreases chaos which is a condition that often slows down daily progress.

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5. Celebrate Your Friend’s Victories

I love this mindful exercise. One of the best ways to live a happy and peaceful life is to celebrate the victories of others. When you do that, you automatically make your friends in a better mood which makes you in a better mood, as well.

Happiness is contagious! We might as well celebrate others as much as we can. If you find out that your peer has won an award, celebrate with him! If your friend is the recipient of a local charity award, celebrate with her!

What is also awesome is that when you celebrate with others, they often celebrate with you in return. This, ladies and gentleman, will make you feel fantastic. You can’t go wrong with this one, period.

6. Listen to Your Spouse/Partner

God put someone in your life for a reason. You might as well listen to him or her.

I listen to my wife everyday. In fact, I often ask the following question to her, “Amanda, what are your thoughts about…” or “What am I missing about…” It is shocking what I hear back from her. Without her having much context and perspective, by the art of observation in my own nonverbal behavior and the behavior of others, she accurately gives me incredible insights which helps me out with living my life to the fullest.

I’m a firm believer that spouses are supposed to engage in interpersonal communication every day. I most definitely do and will continue doing it. You should do the same.

7. Give Yourself a Break from Technology

You can’t be in total equilibrium if your computerized devices control your life. You must get away from technology on a daily basis.[6]

How do you do that? This is my formula:

First, go to my website (find my website here in my profile) and take the smartphone control test. It is only ten questions but this test will place you somewhere in the human robot cycle continuum.

If your score is between 25-30, take a break from the computer (or smartphone, pad, laptop/desktop) every twenty minutes and stop being on a computerized device after 8:00pm.

If you score between 30-35, still take a break every 20 minutes but stop being on these devices at 5:00pm.

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If you score more than 35, you need to take action immediately.

Limit computer use as much as possible throughout the day. Give yourself as many breaks from the computer as possible. Are you ready for the challenge?

8. Go Exercise

Go exercise at least three times a week. I don’t care if you need to workout early in the morning, late in the evening, on the weekends or during work days. Working out is absolutely imperative for you to live happy and peaceful life.

The stresses of the modern world are too much for you to neglect this important mindfulness exercise. When you go to the gym, you burn calories, focus on activities one step at a time, your mind relaxes, anxiety decreases, you sweat and often think about topics unrelated to your work place among many other benefits.

You must exercise at least three hours each week for optimum results. Why? Just take a look at all the benefits of regular exercising:

12 Benefits of Regular Exercise You Should Know

The Bottom Line

It’s in your best interest to learn and put these mindfulness exercises into practice. Now that our habitat has become too technological and many people just don’t want to unplug, engaging in daily prayer, celebrate your friends’ victories, and listening to your spouse are among the best ways to be mindful about what you are doing and how you are living.

It is possible to live a happy and peaceful life. It only depends on you.

Go exercise! Take a break from technology and invest in you! Life is too short for distractions.

More Resources About Mindfulness

Featured photo credit: Lesly Juarez via unsplash.com

Reference

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