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What Exactly Does An Event Planner Do? You’d Be Surprised

What Exactly Does An Event Planner Do? You’d Be Surprised

Event planning is no easy job, and if you’ve organized even as small as a family dinner, you’ll confess that there is more to event planning than meets the eye.

An Event Planner Plays Different Roles

Various skills are required for the role of an event planner. The event planner has to exhibit each skill according to the result he or she hopes to achieve with the prospective client. For instance, communication is a necessary skill for effectively selling a business proposal and getting that contract. Corporate businesses simply do not have the time or the man-power to spend planning events, and in essence hiring a corporate event planner becomes a necessity.

Some Desirable Characteristics Of An Event Planner Include:

1. Communication

Good communication is necessary to convince a prospective client to hire you. Both verbal and writing skills are of utmost importance to enable you to successfully get that client. Good writing skills come in handy for writing a proposal, as well as a good command of English to enable you to convey to your client why you are the right person for the job.

2. Financial Management

This has to do with creating the event to be in line with your client’s budget while taking care to ensure that the client is satisfied with your services. You have to be able to do the math as an event planner and work within the budget.

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3. Negotiation Skills

This has to do with the ability to “cut-a-deal” while taking into consideration the client’s needs as regards the details. Working with many suppliers will make it necessary for you to be on top of your game when it comes to reaching a compromise that will make everyone happy.

4. Decision-Making Skills

For an event planner there are no ifs, buts or maybes, it’s either a strong yes or no. You have to be sure that you know, and are ready to make decisions which will give the event that spectacular effect according to the client’s taste.

5. Leadership

As an event planner, relationships with people are key. You will be working with people on your team, individual suppliers and others. You have to know how to make people enjoy working with you, thus you need to know how to relate with people on various levels. As a leader you have to inspire your team to put in their best by setting a good example so as to bring out the best in your team.

6. Organizational Skills

Events are all about getting things done the right way (detail-wise), and at the right time (which of course is before the event), and for this to happen you have to be on your “A-game” when it comes to organizing. This can only be possible if you are really good at prioritizing your workload efficiently to ensure that at the end of the day, the event will be a big success.

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Hiring a Corporate Event Planner

Different people ranging from executives to managers employ the services of an event planner to organize gatherings such as parties, meetings, sales conferences etc. The event planner’s responsibility is to put together the event in such a way as to satisfy both the client and the guests.

If you’re trying to find the best event planner for your affair, it’s best to research someone who is experienced and holds a strong reputation within the community of event planners. Word of mouth provides an opportunity for easy sales for a planner wanting to find new clients, but peer reputation is very effective.

One of the many reasons why people employ the services of an event planner is the time factor. Putting together a major event is both time-consuming and stressful; it requires that the individual puts all necessary things and details in place and in time for the success of the event. As a result, people find it a better option to employ the services of an event planner.     

In this age of globalization and information technology, an event planner is just a click away, as most event planning companies have a website which can be accessed from your mobile phone. One has to be careful in choosing an event planner because the event planner can either make the event a spectacular one that will be the talk of the town or just a big disaster! Either way, people will talk about the event. Your choice of an event planner is as important as the occasion/event that they will be planning.

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Various things need to be considered when planning a corporate event from seating, table arrangement to coordination, entertainment, food catering and sound systems. The qualification of the event planner has to be checked to ensure it suits the type of event in mind, although the peculiarity of their services is dependent on the level of creativity.

Also, some companies ask for payment of part of the fee agreed on to show commitment on the part of the client. The fee agreed on depends on the array of services to be provided by the event-planning company. It is good practice to employ the services of a planning-company that specializes in organizing big events even if you have a small event in mind. Such companies that have perfected their trade of the art of event planning are guaranteed to make your event a big success.

Now that you have decided that you would require the services of an event-planner, you need to decide your budgeting as this will enable you choose a planner that will give you the best value for your money. So you need to sit with your team to discuss logistics; finances and budgeting, payment mode and options, estimates, number of persons and the services that would be rendered by the planner.

Production services are considered the most important in organizing a corporate event. The lighting and stage designs, theme generation, décor, presentation and special effects separate a corporate event from other social events.

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Commercial events need the planners to ensure that the theme of the event is in line with the décor to produce the desired effect for the occasion. The event planner and the company hosting the event should work closely to avoid the problem of insufficient funds due to under-budgeting. The finance department has a key role to play in this regard to ensure that the company gets value for every kobo spent and also, that all money spent is adequately accounted for.

Featured photo credit: Clearly Classy Event via clearlyclassyevents.com

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Last Updated on May 22, 2019

10 Simple Morning Exercises That Will Make You Feel Great All Day

10 Simple Morning Exercises That Will Make You Feel Great All Day

There are lots of studies that show if you do some exercise in the morning, you will be in a better mood all day long. You will have more energy and you will certainly be a better colleague, friend or partner.

One psychologist at Duke University has researched the effects of exercise on depressed patients and he has come to the conclusion that exercise has a definite role in treating this condition and has an important role in preventing people from relapsing.[1] According to the New York Times, scientists have now established that exercise also boosts your brain power.[2]

In addition, there are studies from the Appalachian State University which show that blood pressure can be reduced by doing regular morning exercise.[3]

Here are 10 simple morning exercises that will help you feel great the whole day long. You can include some of them in your morning exercise routine or do them all at home without having to enrol in a gym. Consult your doctor before starting any form of exercise routine if you are new to this.

1. Cat Camel Stretch

Stretching exercises are useful for muscle toning and also preventing arthritis. They can either be dynamic or static.

Dynamic ones such as the cat camel stretch, are particularly useful for doing other exercises in the morning. They are also beneficial at other times of the day, especially after long periods of sedentary work. This one is great for spinal flexibility and is a good warm up exercise.

Kneel down on all fours. Start by rounding your back just like a camel so that your head will try to meet your pelvis. This is the camel position. Then lower and lift your head so that your lower back is arched. This is the cat position. Do these movements slowly and smoothly. About 4 or 5 times.

Here’s a video to guide you through:

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2. Go for a Walk or a Run

This is better done outside so that you can connect with nature but running inside on a treadmill is almost as good. You can time yourself and increase length and time according to your fitness program.

Always have new goals to reach. Start with brisk walking and work up to running. At my age, I am still walking!

The health benefits are considerable. You can build stronger bones and you can help to maintain your weight.

Also, you are helping your heart to stay healthy and keeping your blood pressure low.

Learn more about the benefits of running here: 8 Benefits of Running 5 Minutes Every Day You Didn’t Know

3. Jumping Jacks

Michelle Obama is a great fan of this exercise and has become “Jumper in Chief.”[4] They are great for cardiovascular health and also for toning muscles especially the calves and the deltoids.

Stand with feet together. Jump while spreading your arms and legs. Return to first position and keep going! You can start with doing these for 1 minute and then gradually build up to the number you are comfortable with. Here’s how:

4. Abductor Side Lifts

Watch the video below to see how to do this exercise. These muscles are important because you use them everyday to run, get into the car or onto and off a bicycle. They are very important also for your core stability and prevent the pelvis from tilting.[5]

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Do about 10 to 15 raises for each side like this:

5. Balancing Table Pose

This is a classic yoga pose. It benefits the spine, balance, memory and concentration.

Start with the table pose (hands and knees). Breathe in before starting each movement. As you exhale, raise your left leg parallel to the floor as you raise the right arm, also parallel to the floor. Breathe in as you lower arm and leg. Repeat for the other side. 10 repetitions on each side is a good starting point.

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    6. Leg Squats

    Not just legs are involved but also hips and knees.

    Stand with your feet a bit further out from your hips. Arms are out in front of you. Then lower yourself as if you wanted to sit down until you reach a 90 degree angle. You can go down further if you want to. Then return to the starting position. Repeat 15 times for 2 sets for beginners.

    The benefits are that these exercises help with knee stability and can benefit the leg muscles such as quadriceps, hamstrings and calves.[6]

    7. Push Ups

    You start lying down (face down) but with your body held up at arm’s length. Your hands should be in line with your shoulders. Breathe in as you lower your body. That is fairly easy. Now, as you exhale, you have to get back up to the starting position.

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    An easier version to start with is to bend your legs at the knees so you do not have to lift your whole body.

    Beginners may take up to a month to be able to do 100 push ups so you will have to start with a very small number and gradually increase it.

    This exercise is great for strengthening the chest, shoulders and the triceps. It is a great strengthening exercise for many muscle groups. In fact, most muscles from the toes to the shoulders are being used.

    8. Bicycle Crunches

    There are numerous crunch exercises targeting the abs. The bicycle crunch is a variation where you work more muscle groups. Aim for 15 to 20 reps to start off with.

    Watch the video to see how this is done correctly:

    9. Lunges

    Stand with feet shoulder width apart. Place your hand on your hips. Take one giant step forward with the right leg. Make sure the knee does not go too far forward, that is, past your toes. The left knee will go down to almost floor level. Alternate the legs as you go on.

    Try to do a set of between 8 and 12 reps for each leg. It is important to allow for a day of rest, so this exercise should be done on alternate days, especially if you are using weights.

    This exercise is great for strengthening and toning the quadriceps, glutes and hamstrings.

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    10. Bicep Curls

    You can do this sitting down so if you spend a lot of time on the phone, this is a great exercise to do.

    Choose suitable dumbbells or another household object that you can easily hold. Sit down with the dumbbell in your hand. You need to sit forward a bit so that your triceps can lean on your thigh to give you support.

    Then bring the weighted arm up to shoulder length and then down again. Exhale as you lift the weight and inhale as you lower it.

    Here’re some important notes before you start doing this exercise:

    Try to do one or two sets of about ten repetitions for each arm and then switch arms.

    These exercises are really useful for toning the arm muscles.[7] In addition, they can strengthen and tone the brachioradialis muscle located in the forearm. These are the muscles we use to pick up things when we flex the arm at the elbow so we use these muscles countless times a day.

    You may have to build in a rest day for the heavier exercises, numbers 6–10. On the rest days, you can do gentler stretching exercises and also some walking or running.

    Morning exercise is not only a great mood booster, but will help you keep your weight down and also sleep better![8] Start including one or some of these exercises in your morning routine!

    More Articles About Exercises for Beginners

    Featured photo credit: Unsplash via unsplash.com

    Reference

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