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The Ultimate Trick for Starting a Healthy Habit Without Willpower

The Ultimate Trick for Starting a Healthy Habit Without Willpower

As you probably know, we all have a limited supply of willpower available to us – unfortunately, there seems to be an unlimited number of decisions to make each day. What should I eat for lunch? Should I go to bed now, or binge watch the rest of Supernatural? Should I work on my project or scroll through Facebook? And on and on…

How can we stop this avalanche of decisions from crushing us and conserve our existing willpower at the same time? Easy- pre-make some choices using implementation intentions.

What are implementation intentions?

Implementation intentions are simple instructions you write for yourself on what to do in a given situation. They are backed by tons of studies, including a few that show that their use leads to a more than 2X success rate!

They are usually written in an “If/Then” (or “When ____ happens/I will ____”) format, as in “If I want to sit down and watch TV when I get home in the evening, then I will wait 10 minutes before I do”. Then, you just read your intention at a strategic time (in the previous example, right before you leave work to go home would be a good time).

While you can use implementation intentions for specific, one-time events (“if I make a toast at the wedding, then I’ll make no mention of that wild trip to Vegas the groom and I went on”), they work extremely well for establishing healthy habits.

You can also strengthen an implementation intention by creating a second, interrelated one (see the alarm clock example below).

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Waiting for 10 minutes between impulse (I want to watch TV) and gratification (Yay! I’m watching TV!) is a great way to increase the size of your willpower reservoir.

Implementation intentions are similar to affirmations, but only superficially. For example, affirmations are usually visionary in nature providing direction. However, they also usually have no concrete plan in place for making it happen. Implementation intentions are more tactical and should be very specific and clear with what you should do when a situation arises. Personally, I use both: affirmations for the goal and direction, and implementation intentions for the specific methods and strategies.

Converting your goals into implementation intentions

The method for turning a regular goal into a much more effective implementation intention is very simple. Just figure out some concrete way you can work towards or achieve your goal and when and where you can do it. Here’s an example:

Goal: Exercise at least twice a week.

So, let’s say you have a gym membership and know you will have time in the evening on Mondays and Wednesdays to work out. In that case, you could structure your implementation intention like this: “If it is Monday or Wednesday at 8 p.m., then I will go to the gym and exercise for at least 20 minutes”.

Implementation Intentions in Action

Here’re a few examples of how you can use implementation intentions to achieve or work towards several common goals. Each includes the if/then statement to write and when to read the statement each day. Feel free to use these yourself, just modify it as necessary to fit your unique situation.

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Eating less

If/Then statement: “When I want to eat something, I will first put it on a plate and take a picture of it”.

When to read: First thing in the morning or before your first meal or snack.

This establishes the habit of taking note of everything you eat. Even if you never share your pics with anyone or look at them yourself, this practice has been shown to decrease the amount you consume and improve the quality of what you do eat. Present state awareness is a powerful thing.

Get up the first time your alarm clock sounds

If/Then statement: “If my alarm clock goes off in the morning, then I immediately get out of bed!” plus the related “If I want to hit the snooze button, then I will get out of bed immediately anyway!”

When to read: In the late evening or right before you go to sleep at night.

I use these on a daily basis myself. Since I started, I have yet to fail at getting up on time!

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Meditation

If/Then statement: “When I wake up each morning, I will sit still and meditate for at least five minutes”.

When to read: In the late evening or right before you go to sleep at night.

Meditation is one of those things that everyone knows is good for them, but few people stick to it over the long term. A lot of people might find it difficult to meditate even with implementation intentions. In that case, I would suggest looking into binaural beats, a type of sound that is proven (by numerous studies) to modify your brainwaves in a way that supports meditation.

Exercise

If/Then statement: “When I arrive at work in the morning, I will take the stairs instead of the elevator.”

When to read: In the morning before work.

Of course, this one only applies if you work in an office building (and not on the first floor). If you work too high up to feasibly take the stairs all the way up, get off several floors below yours and hoof it the rest of the way.

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These are just a few examples. Implementation intentions can be used for pretty much anything where you can specify a when, where and how. Just make sure that any implementation intentions you make are SMART: Specific, Measurable, Achievable, Relevant, and Time-bound. The ones you really want to focus on here are specific and achievable. The rest of them usually fall into place by themselves due to the nature of implementation intentions.

Finally, a word of caution: if you suffer from socially prescribed perfectionism (you believe others have unrealistically high expectations for you), implementation intentions might not be good for you. A recent study found that this tool had a significant negative psychological impact on people in this group.

For everyone else, though, implementation intentions have been shown to increase goal attainment very significantly.

So, write your first implementation intention now, and save your willpower for the difficult, unexpected decisions that life throws at you! As Mahatma Gandhi said, “Strength does not come from physical capacity. It comes from an indomitable will”.

Featured photo credit: www.strengthoverego.com via strengthoverego.com

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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