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7 Ways to Automate Your Entire Business Using Online Tools

7 Ways to Automate Your Entire Business Using Online Tools

Running a business can become hectic because of all the aspects that go into it. It can be time consuming; and time is money. And if you don’t want to become overwhelmed with the extra responsibilities, you would have to hire extra in-house employees, which will cost even more money.

You can alleviate some of that extra stress by automating your company so that you can focus on the most important task—revenue. Listed below are some ways that can help guide you into making your business more effective and efficient.

1. Setting Up Your Business

When automating your business, you should look at ways to make business functions more efficient. What practices would you like to improve on? What tasks are repetitive, and can be sped up by automating? Document how much time and money it actually takes to do these tasks without automating, versus with automating, in order to see how efficient your results are.

You can utilize batch processing—grouping activities together to do them all at once—which can save you time instead of having it spread out throughout the day. You can batch process emails, bill payments, social media interaction, and stock ordering.

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Having a positive mindset can also improve your business by working to see where improvements can be made instead of just settling for your current processes. You should always be trying to find ways to improve your company and ensure optimal efficiency.

2. Online Marketing

In this age, where technology and social media rules, you should find ways to utilize this in your company’s favor. You know that getting your company known is important, but also very time-consuming.

To do this efficiently, you can utilize batch processing along with other online tools. Popular email marketing tools include AWeber, Vision6, and Mail Chimp. Email marketing can keep people aware of your business activities, which you can automate by creating auto responders—a scheduled sequence of emails sent out automatically—this will keep your customers engaged for as long as you have set up.

Many businesses also use blogging and social media to engage customers and keep people aware of their activities. You are able to link both blog and social media profiles, and schedule posts to the exact dates and times that you want them published. You can link the accounts using Jetpack, and then use tools—such as Hootsuite—to automate your social media presence. With Hootsuite, you are able to access all social media accounts from one place.

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3. Admin and Office

A lot of tedious work can go into the administration and office, and this can really slow a company down. However, there are many online tools that can help automate these tasks. Evernote is a popular program that can help your business keep notes, task management, accounts, contact logs, etc., organized. There are also tools that can connect hundreds of web apps into one place—such as Herolocity; which can handle appointments, online orders, invoicing, phone systems, and everything that holds you back from driving revenue—for free. You can even automate data entry for your receipts.

With companies like Shoebox, you are able to send all of your receipts to them. Shoebox will scan all of the receipts and then send it to Evernote, and you won’t have to worry about having to do in-house data entry. There are also tools to help with file storage which allows you to back up, and even share files. Box and Dropbox can be used for free, but you can opt for more advanced features when your company needs expanding.

4. Customers and Contacts

Utilize tools like Contact Form 7 to allow people to contact your company through your website 24/7. You can even funnel responses so that they reach the appropriate person. You should also include a FAQ on your website to reduce the need for customers to contact you directly.

Assess the questions and problems that are frequently asked, and then have the answer posted onto your website, to reduce the number of queries sent. Along with a FAQ, a ticket system—such as Zen Desk—can be utilized which will allow you to organize and manage problems that your customer is having.

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You can also use software tools that can help with your customer relationship management. As your company expands, you will have more customers that need to be tended to. With CRMS, like Salesforce, you can provide your customers the attention they need, automate your sales funnel, and label hot leads automatically.

5. Tasks and Projects

Another helpful way to automate your business is by using task and project tools. There are websites—such as Trello—that can allow you to assign different users certain tasks, while also allowing you to label, attach files, and set deadlines.

Each task can be broken down into a checklist. You can also use management tools like Asana and Do, which will allow you to oversee your business projects.

6. Sales, Inventory, & Accounts

You can alleviate yourself from your in-house accounting tasks, by automating your business. Xero is a popular tool that allows you to easily log in and take care of invoicing and payroll, while allowing your accountant to log in to fix any errors you have made.

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The software is constantly being updated, and since it is on the cloud, you can access it from anywhere. Along with accounting tasks, you can also automate the money-making aspects of your company by having a shopping cart and online ordering. With websites—like woo commerce—customers can order whenever they want, and you can make money 24/7.

With all the money that will be going in and out of your company, you can also budget online as well. Softwares—such as You Need A Budget—lets you know exactly where your money is going so that you don’t mistakenly overspend, which can be a huge problem with small businesses.

7. Staff

Your employees add so much value to your business, but the hiring process can become time-consuming. To help with this, you can use software—like Recruiterbox—which can help track and respond to applicants, manage job openings, and allow you to assign users to different parts of the recruiting process.

After hiring new employees, you need to have them go through training. This takes extra time and money, but with today’s technology, you can provide training online—videos, audios, how-to guides—with password protection to ensure that only your employees have access to it.

Through your website, you can organize different training sections according to different types of staff. After hiring and training, you need to roster to keep track of all of your employees and the different shifts worked. A software that can help you manage this is FindMyShift which allows you to manage things like lunch breaks, holidays, and much more. This will lessen your stress and make managing your employees much easier.

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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