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7 Ways to Automate Your Entire Business Using Online Tools

7 Ways to Automate Your Entire Business Using Online Tools

Running a business can become hectic because of all the aspects that go into it. It can be time consuming; and time is money. And if you don’t want to become overwhelmed with the extra responsibilities, you would have to hire extra in-house employees, which will cost even more money.

You can alleviate some of that extra stress by automating your company so that you can focus on the most important task—revenue. Listed below are some ways that can help guide you into making your business more effective and efficient.

1. Setting Up Your Business

When automating your business, you should look at ways to make business functions more efficient. What practices would you like to improve on? What tasks are repetitive, and can be sped up by automating? Document how much time and money it actually takes to do these tasks without automating, versus with automating, in order to see how efficient your results are.

You can utilize batch processing—grouping activities together to do them all at once—which can save you time instead of having it spread out throughout the day. You can batch process emails, bill payments, social media interaction, and stock ordering.

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Having a positive mindset can also improve your business by working to see where improvements can be made instead of just settling for your current processes. You should always be trying to find ways to improve your company and ensure optimal efficiency.

2. Online Marketing

In this age, where technology and social media rules, you should find ways to utilize this in your company’s favor. You know that getting your company known is important, but also very time-consuming.

To do this efficiently, you can utilize batch processing along with other online tools. Popular email marketing tools include AWeber, Vision6, and Mail Chimp. Email marketing can keep people aware of your business activities, which you can automate by creating auto responders—a scheduled sequence of emails sent out automatically—this will keep your customers engaged for as long as you have set up.

Many businesses also use blogging and social media to engage customers and keep people aware of their activities. You are able to link both blog and social media profiles, and schedule posts to the exact dates and times that you want them published. You can link the accounts using Jetpack, and then use tools—such as Hootsuite—to automate your social media presence. With Hootsuite, you are able to access all social media accounts from one place.

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3. Admin and Office

A lot of tedious work can go into the administration and office, and this can really slow a company down. However, there are many online tools that can help automate these tasks. Evernote is a popular program that can help your business keep notes, task management, accounts, contact logs, etc., organized. There are also tools that can connect hundreds of web apps into one place—such as Herolocity; which can handle appointments, online orders, invoicing, phone systems, and everything that holds you back from driving revenue—for free. You can even automate data entry for your receipts.

With companies like Shoebox, you are able to send all of your receipts to them. Shoebox will scan all of the receipts and then send it to Evernote, and you won’t have to worry about having to do in-house data entry. There are also tools to help with file storage which allows you to back up, and even share files. Box and Dropbox can be used for free, but you can opt for more advanced features when your company needs expanding.

4. Customers and Contacts

Utilize tools like Contact Form 7 to allow people to contact your company through your website 24/7. You can even funnel responses so that they reach the appropriate person. You should also include a FAQ on your website to reduce the need for customers to contact you directly.

Assess the questions and problems that are frequently asked, and then have the answer posted onto your website, to reduce the number of queries sent. Along with a FAQ, a ticket system—such as Zen Desk—can be utilized which will allow you to organize and manage problems that your customer is having.

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You can also use software tools that can help with your customer relationship management. As your company expands, you will have more customers that need to be tended to. With CRMS, like Salesforce, you can provide your customers the attention they need, automate your sales funnel, and label hot leads automatically.

5. Tasks and Projects

Another helpful way to automate your business is by using task and project tools. There are websites—such as Trello—that can allow you to assign different users certain tasks, while also allowing you to label, attach files, and set deadlines.

Each task can be broken down into a checklist. You can also use management tools like Asana and Do, which will allow you to oversee your business projects.

6. Sales, Inventory, & Accounts

You can alleviate yourself from your in-house accounting tasks, by automating your business. Xero is a popular tool that allows you to easily log in and take care of invoicing and payroll, while allowing your accountant to log in to fix any errors you have made.

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The software is constantly being updated, and since it is on the cloud, you can access it from anywhere. Along with accounting tasks, you can also automate the money-making aspects of your company by having a shopping cart and online ordering. With websites—like woo commerce—customers can order whenever they want, and you can make money 24/7.

With all the money that will be going in and out of your company, you can also budget online as well. Softwares—such as You Need A Budget—lets you know exactly where your money is going so that you don’t mistakenly overspend, which can be a huge problem with small businesses.

7. Staff

Your employees add so much value to your business, but the hiring process can become time-consuming. To help with this, you can use software—like Recruiterbox—which can help track and respond to applicants, manage job openings, and allow you to assign users to different parts of the recruiting process.

After hiring new employees, you need to have them go through training. This takes extra time and money, but with today’s technology, you can provide training online—videos, audios, how-to guides—with password protection to ensure that only your employees have access to it.

Through your website, you can organize different training sections according to different types of staff. After hiring and training, you need to roster to keep track of all of your employees and the different shifts worked. A software that can help you manage this is FindMyShift which allows you to manage things like lunch breaks, holidays, and much more. This will lessen your stress and make managing your employees much easier.

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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