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5 Things to Consider While Furnishing your Office

5 Things to Consider While Furnishing your Office

Like it or not, people will judge you by the appearance of your office. Whether you want to convince your clients to do business with you or if you wish to hire excellent employees, the state of your office plays an important role. The décor must be appealing, elegant and stylish for clients to believe in you.

Furnishing your office will take astute planning and a considerable amount of your time and money. Your office is not just a bunch of furniture, stationary and other things kept together. It is your home away from home. It is your companion on a journey towards your goal. You will probably spend more time at your office than at your home. And it’s not just yourself you have to take care of. Your employees become your responsibility and it is your duty to provide them a motivating ambiance.

Here are 5 things you should keep in mind while furnishing your office.

1. Get comfortable furniture

Let’s start with the essentials: desks and chairs. There is absolutely no doubt that desks and chairs are the most used pieces of furniture in any office. People spend most of their working hours sitting on chairs poring over some problem or simply handling the paperwork on their desks. It is. therefore. imperative to make sure you have comfortable desks and chairs that are nice to your body.

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Desks need to be big enough to hold computers, files and other necessary office items as well as personal items of the people using it. The desks should be of appropriate heights which depends upon the height of the person doing work as well as the nature of work the person is doing.

Chairs should be properly cushioned with proper backrest and armrest. Adjustable chairs that allow you to alter their height, tilt and recline are very useful as they can be easily modified according to users’ needs.

Uncomfortable desks and chairs can have severe effects on your health and induce long-term pains in your back, neck, arms and legs. Therefore, getting comfortable and cozy furniture should be a top priority for you.

2. Quality over price

As long as your business stays you will need your office. And you will want your business to run forever. So make sure you get good quality furniture that lasts long even if it costs you more. You will notice a substantial price difference between poor and better-quality items. But the cheaper goods usually come with a lot of risks– the legs on chairs break, desks become wobbly and the file cabinets fall apart. Simply put, they do not last long.

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Make sure to buy items that are made for heavy-duty use – Desks and chairs that last long, file cabinets that can actually hold files without breaking down and that survive for years.

If your budget is an issue then, search for good quality used furniture than buying cheap, new, lowly items. Buying expensive, durable furniture may seem an unnecessary financial burden at first, but it makes more economic sense in the long run.

3. Add a personal touch

A stylish office with a beautiful décor can send a strong positive message about your business to your clients giving you an advantage. But to truly capture a client’s interest, you should give a glimpse of what you and your business are all about.

Your office should be an extension of your personality. It should reflect your values; its décor should accentuate things that you believe. Paint your walls with bright, vibrant colors to give a sense of welcome. Hang portraits of people you admire. Buy and put artifacts that you love. Personalizing your office not only makes it unique from so many others but also helps you communicate a lot about what is important to you.

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Investing your hard-earned money, time and effort to make sure your office has a unique (and of course spectacular!) look is, therefore, very important.

4. Strive to create a serene environment

If you want to your employees to work peacefully, it is your job to create a calm environment. The ambiance around your office can have a great impact on you and other people working there.

There is no way you can have a productive session with clutter, commotion and bad lighting disturbing you into frustration. Offices should be designed so that most part, if not all, can receive natural lighting. If there is not enough natural lighting, artificial lighting with appropriate brightness should be available. A well-formed plan to manage huge piles of paper that are collected must be put in practice.

Keeping plants in office space can do wonders to keep a tranquil work environment. Plants can add beauty to the environment, reduce noise and stress among other things.

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5. Invest to keep things fun

Gone are the days when work and play were considered opposites. There has been a shift in the way people think about work – to be productive in work you need to be having fun.

Human beings quickly get bored with monotonous tasks and need a break from time to time. Making workplace fun not only motivates people to work harder and faster, it also makes them more happy and stress-free.

Workplaces in big corporations today have different facilities including gyms and spa to pamper their staffs. However, these facilities are not feasible for all. Making smaller but effective facilities like ping-pong tables, pool tables or massage chairs available can help people blow some steam off.

Furnishing your office is not just about buying furniture and filling up space. It is about creating an elegant appearance and a lively, vibrant ambiance. You together with the furniture you buy, the color you use on your walls, the art and photos you hang, the plants you keep and the employees that work for you build an entity that embodies your principles.

Featured photo credit: Pixabay via pixabay.com

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Nabin Paudyal

Co-Founder, Siplikan Media Group

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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