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5 Things to Consider While Furnishing your Office

5 Things to Consider While Furnishing your Office

Like it or not, people will judge you by the appearance of your office. Whether you want to convince your clients to do business with you or if you wish to hire excellent employees, the state of your office plays an important role. The décor must be appealing, elegant and stylish for clients to believe in you.

Furnishing your office will take astute planning and a considerable amount of your time and money. Your office is not just a bunch of furniture, stationary and other things kept together. It is your home away from home. It is your companion on a journey towards your goal. You will probably spend more time at your office than at your home. And it’s not just yourself you have to take care of. Your employees become your responsibility and it is your duty to provide them a motivating ambiance.

Here are 5 things you should keep in mind while furnishing your office.

1. Get comfortable furniture

Let’s start with the essentials: desks and chairs. There is absolutely no doubt that desks and chairs are the most used pieces of furniture in any office. People spend most of their working hours sitting on chairs poring over some problem or simply handling the paperwork on their desks. It is. therefore. imperative to make sure you have comfortable desks and chairs that are nice to your body.

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Desks need to be big enough to hold computers, files and other necessary office items as well as personal items of the people using it. The desks should be of appropriate heights which depends upon the height of the person doing work as well as the nature of work the person is doing.

Chairs should be properly cushioned with proper backrest and armrest. Adjustable chairs that allow you to alter their height, tilt and recline are very useful as they can be easily modified according to users’ needs.

Uncomfortable desks and chairs can have severe effects on your health and induce long-term pains in your back, neck, arms and legs. Therefore, getting comfortable and cozy furniture should be a top priority for you.

2. Quality over price

As long as your business stays you will need your office. And you will want your business to run forever. So make sure you get good quality furniture that lasts long even if it costs you more. You will notice a substantial price difference between poor and better-quality items. But the cheaper goods usually come with a lot of risks– the legs on chairs break, desks become wobbly and the file cabinets fall apart. Simply put, they do not last long.

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Make sure to buy items that are made for heavy-duty use – Desks and chairs that last long, file cabinets that can actually hold files without breaking down and that survive for years.

If your budget is an issue then, search for good quality used furniture than buying cheap, new, lowly items. Buying expensive, durable furniture may seem an unnecessary financial burden at first, but it makes more economic sense in the long run.

3. Add a personal touch

A stylish office with a beautiful décor can send a strong positive message about your business to your clients giving you an advantage. But to truly capture a client’s interest, you should give a glimpse of what you and your business are all about.

Your office should be an extension of your personality. It should reflect your values; its décor should accentuate things that you believe. Paint your walls with bright, vibrant colors to give a sense of welcome. Hang portraits of people you admire. Buy and put artifacts that you love. Personalizing your office not only makes it unique from so many others but also helps you communicate a lot about what is important to you.

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Investing your hard-earned money, time and effort to make sure your office has a unique (and of course spectacular!) look is, therefore, very important.

4. Strive to create a serene environment

If you want to your employees to work peacefully, it is your job to create a calm environment. The ambiance around your office can have a great impact on you and other people working there.

There is no way you can have a productive session with clutter, commotion and bad lighting disturbing you into frustration. Offices should be designed so that most part, if not all, can receive natural lighting. If there is not enough natural lighting, artificial lighting with appropriate brightness should be available. A well-formed plan to manage huge piles of paper that are collected must be put in practice.

Keeping plants in office space can do wonders to keep a tranquil work environment. Plants can add beauty to the environment, reduce noise and stress among other things.

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5. Invest to keep things fun

Gone are the days when work and play were considered opposites. There has been a shift in the way people think about work – to be productive in work you need to be having fun.

Human beings quickly get bored with monotonous tasks and need a break from time to time. Making workplace fun not only motivates people to work harder and faster, it also makes them more happy and stress-free.

Workplaces in big corporations today have different facilities including gyms and spa to pamper their staffs. However, these facilities are not feasible for all. Making smaller but effective facilities like ping-pong tables, pool tables or massage chairs available can help people blow some steam off.

Furnishing your office is not just about buying furniture and filling up space. It is about creating an elegant appearance and a lively, vibrant ambiance. You together with the furniture you buy, the color you use on your walls, the art and photos you hang, the plants you keep and the employees that work for you build an entity that embodies your principles.

Featured photo credit: Pixabay via pixabay.com

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Nabin Paudyal

Co-Founder, Siplikan Media Group

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Last Updated on July 22, 2019

10 Killer Cover Letter Tips to Nail Every Interview Opportunity

10 Killer Cover Letter Tips to Nail Every Interview Opportunity

A cover letter is an introduction to what will be found in the resume. In a cover letter, the applicant is able to use a conversational tone, to explain why the attached resume is worth reviewing, why the applicant is qualified, and to express that it’s the best application the reader will see for the open position.

Employers do read your cover letter, so consider the cover letter an elevator pitch. The cover letter is the overview of your professional experience. The information in the body presents the key qualifications, the things that matter. The cover letter is the “here is what will be found in my presentation”, which is the resume in this case.

Something really important to point out- a cover letter should be written from scratch each time. Great cover letters are the ones that express why the applicant is the best for the specific job being applied to. Using a general cover letter will not lead to great results.

This doesn’t mean that your cover letter should repeat your most valuable qualifications, it just means that you don’t want to recycle a templated, general letter, not specific to the position being applied to.

Here’re 10 cover letter tips to nail every interview.

1. Take a few minutes to learn about the company so that you use an appropriate tone

Like people, every company has its own culture and tone. Doing a bit of research to learn what that is will be extremely beneficial. For instance, a technology start-up has a different culture and tone than a law firm. Using the same tone for both would be a mistake.

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2. Don’t use generic cover letter terms — be specific to each company and position

Hiring managers and recruiters can easily identify generic cover letters. They read cover letters and resumes almost every day. Using words and terms like: “your company” instead of naming the actual company, and “your website” instead of “in your about us section on www.abc123.com”, are mistakes. Be as specific as possible, it’s worth the additional few minutes.

3. Address the reader directly if you can

It is an outdated practice to use “To Whom it May Concern” if you know the person that will be reviewing your documents. You may wonder how you’ll know this information; this is where attention to detail and/or a bit of research comes into play.

For example, if you are applying for a job using LinkedIn, many times, the job poster is listed within the job post. This is the person reading your documents when you “apply now”. Addressing that person directly will be much more effective than using a generic term.

4. Don’t repeat the information found in the resume

A resume is an action-based document. When presenting information in a resume, the tone isn’t conversational but leading with action instead, for example: “Analyze sales levels and trends, and initiate action as necessary to ensure attainment of sales objectives”.

In a cover letter, you have the opportunity to deliver your elevator pitch: “I have positively impacted business development and growth initiatives, having combined two regions into one and achieving 17% in compound growth over the following three-year period”.

Never use your resume qualifications summary as a paragraph in your resume. This would be repeating information. Keep in mind that your cover letter is the introduction to your resume- the elevator pitch- this is your opportunity to show more personality.

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5. Tell the company what you can do for them

As mentioned above, this is your chance to explain to the company why you are the best person for the open position. This is where you tell the company what you can do for them: “If hired as the next (job title) with (company name), I will cultivate important partnerships that will enhance operations while boosting revenue.”

Many times, we want to take the reader through the journey of our life. It is important to remember that the reader needs to know why you are the best person for the job. Lead with that.

6. Showcase the skills and qualifications specific to the position

A lot of people are Jack’s and Jill’s of all trades. This can be a great big picture, but not great to showcase in a cover letter or resume.

Going back to what was mentioned before, cover letters and resumes are scanned through ATS. Being as specific as possible to the position being applied to is important.

If you are applying for a coding position, it may not be important to mention your job in high school as a dog walker. Sticking to the exact job being applied to is the most effective way to write your cover letter.

7. Numbers are important — show proof

It always helps to show proof when stating facts: “I have a reputation for delivering top-level performance and supporting growth so that businesses can thrive; established industry relationships that generated double digit increase in branch revenues”.

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8. Use testimonials and letters of recommendations

A cover letter is a great place to add testimonials and information from your letter of recommendations. Mirroring the example above, here is a good way to use that information:

I have a history of consistently meeting and exceeding metrics: “(Name) rose through the company and became a Subject Matter Expert, steadily providing exceptional quality of work.”- Team Manager.

9. Find the balance between highlighting your achievements and bragging

There is fine line between telling someone about your achievements and bragging. My advice is to always use facts first, and support that with an achievement related to the fact, as shown in the examples above.

You don’t want to have a cover letter with nothing but bullet points of what you have achieved. I can’t stress this enough — cover letters are your elevator pitch, the introduction to your resume.

10. Check your length — you want to provide no more than an introduction

The general rule for most positions is one page in length. Positions such as professors and doctors will require more in length (and they actually use CV’s); however, for most positions, one page is sufficient. Remember, the cover letter is an introduction and elevator pitch. Follow the logic below to get you started:

Start with: “I am ready to deliver impeccable results as (name of company) next (Position Title).

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What you know and like about the company, what initiatives, missions, goals resonate with you: “I read/listened to an interview that your Chief of Staff did on www.abc123.com. His/her statement regarding important up and coming employee engagement initiatives really resonated with me”.

Overview of your qualifications and experience: “I have a strong background in developing, monitoring, and controlling annual processes and operational plans related to community relations and social initiatives”.

Highlight/ Back up your facts with achievements: “I’m a vision-driven leader, with a proven history of innovation and mentorship; I led an initiative that reduced homelessness in four counties and received recognition from the local Homeless Network and the County Commissioner”.

Close with what will you do for the company: “As your next (job title), I am focused on hitting the ground running as a transformational leader who is driven by challenge, undeterred by obstacles, and committed to the growth of (name of company).

Bonus Advice

When applying for a job online or in person, a resume and a cover letter are standard submissions. At least 98% of the time, both your resume and cover letter and scanned via ATS (applicant tracking systems). You can learn more about that process here.

The information provided in a cover letter should be written and organized to be compatible with these scans, so that it can make to a human; from there, you want to make sure that you capture the recruiter and/or hiring managers attention.

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Featured photo credit: Kaleidico via unsplash.com

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