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6 Mistakes Smart Bosses Make Which Limit Them From Achieving Their Business Goals

6 Mistakes Smart Bosses Make Which Limit Them From Achieving Their Business Goals

A lot has to come together for a business to work, but at the end of the day, it is usually one person’s decision that impacts the output. And in most cases, that person is the boss. The case is same for both small businesses and large corporations, where there are usually many bosses due to the existence of a hierarchy.

So what are some of the mistakes made by bosses that may prevent businesses from achieving their goals? Let’s find out:

1. Not Hiring Enough People

Believe it or not, there are many businesses that do not have the number of people that they actually need to function properly. There are many reasons why one may shy away from hiring more people, including a lack of physical space, fear of handling more people and an attempt to save money. However, one must realize that not having the number of employees that you need is a business suicide.

Not having enough employees means you will either have to let go of some opportunities or cause unnecessary delays. Plus, it also results in more pressure on your current employees causing demotivation and also high turnover.

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2. Hiring Too Many People

We’re not trying to contradict the first point, but it’s important to realize that having more employees (than you need) is as harmful as having little employees, if not more. If you need fifty employees, then the 51st employee that you hire would be causing you a loss, which you can save by doing away with him or her.

You must know exactly how many employees you need so that you do not end up spending extra money. At times when you feel like there is a burden of work or you start winning new business, you can consider engaging a freelancer until you are sure you can afford a full-time staff.

Not just this, businesses should curb all other kinds of ‘extra expenses’ to improve the bottom line.

3. Delegating Every Job

Bosses love to delegate their work, as it takes the burden off their shoulder, but they often tend to neglect the side effects of doing so. Firstly, if you delegate your own tasks to others, you may begin to lose authority as others would look at you as someone who does not believe in working. Plus, they may not be able to do the job as well as you could, resulting in a poor outcome.

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It is important to lead by example. Do your job the best you can so that others look up to you.

4. Delegating Nothing

Not delegating anything is a mistake that can cause you financial and mental problems. If you’re bombarded with a lot of work, it is important that you delegate. However, this is a decision that must be taken with utmost care.

Always assign duties to someone who is capable of doing the job. Also, guide them so that there is no miscommunication and the outcome is perfect.

Delegating work has other benefits as well. Firstly, your employees would feel appreciated if you assign them ‘rewarding’ tasks. They would feel a part of the business. This can help create a strong work environment and increase loyalty.

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5. Neglecting Paperwork

We all hate paperwork, but it is very important to note everything in the business world. Paperwork starts from the day you get your company registered. From this day you must make sure to record everything, including transactions, contracts and conversations.

A lack of record can cause serious issues. Plus, businesses need written records of all their activities for legal purposes as well. Avoiding paperwork is a mistake that can cause you millions.

By paperwork, we mean all the numbers. Your balance sheets, P&L statements, and all expenses should be properly maintained. Additionally, you should keep an eye on returns so that you can measure the ROI and take decisions in the light of facts.

6. Preventing Creativity

Many bosses like to dictate their employees. While they usually do so to get the job done in an efficient manner, they often fail to realize that dictating too much may curb creativity and prevent employees from performing at their best.

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You should listen to your employees and their ideas as well, and give their suggestions a thought. The ‘boss is always right’ is a theory that isn’t acceptable anymore. Your employee may have a better solution to a problem, and listening to them may save you from a loss. Make it a point to speak to them about every project and provide feedback where necessary.

These simple-on-paper mistakes can prevent businesses from meeting their goals. It is important to identify and rectify them as soon as possible if you want your business to flourish.

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Ahmed Raza

CEO of Samurais.co

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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