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If You’re Busy But Still Find Your Hard Work Doesn’t Pay Off, You Probably Lack This Important Skill

If You’re Busy But Still Find Your Hard Work Doesn’t Pay Off, You Probably Lack This Important Skill

Former United States President Dwight Eisenhower was responsible for putting together one of the most important yet fundamentally simple to understand concepts in time management. Eisenhower’s Urgent/Important Principle is a tool to help decipher what tasks need to be addressed more immediately than others. Anyone who uses the principle will be better able to organize and orchestrate their daily tasks. This skill is especially imperative for busy people who find themselves working too hard and still not getting everything done.

Eisenhower’s Urgent/Important Principle places tasks into four categories:

  • Important and Urgent
  • Important but Not Urgent
  • Not Important but Urgent
  • Not Important and Not Urgent

These four categories are used to label and organize which tasks need to be addressed first and which ones can be approached last. By asserting something’s importance and its urgency, we are better able to identify what comes first:

covey-time-management-grid
    Image retrieved from SAE Alumni Association

    What these quadrants reveal is that identifying which tasks are either important or urgent boils down to time management and what makes us most efficient. For example, President Obama’s former campaign manager said in an article by WebMD that Obama valued his time to exercise and that it helped fuel him for the rest of his day. According to Obama, “The rest of my time will be more productive if you give me my workout time.” The article goes on in detail about his routine and how he values its importance.

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    James Clear, a behavioral psychology writer, noted in a blog post that “too often, we use productivity, time management, and optimization as an excuse to avoid the really difficult question: ‘Do I actually need to be doing this?’ It is much easier to remain busy and tell yourself that you just need to be a little more efficient or to ‘work a little later tonight’ than to endure the pain of eliminating a task that you are comfortable with doing, but that isn’t the highest and best use of your time.”

    Let’s take a deeper look at each quadrant, what it means, and how we should approach all of our tasks with either urgency or importance (or both).

    Urgent And Important

    For Urgent/Important tasks, they can arise unexpectedly or may have been left for the last minute. These tasks need to be managed ahead of time. Make plans to address these tasks so that they do not become stressful activities when it comes close to deadlines. It’s also a good idea to leave some wiggle room in your daily schedule just in case unexpected tasks come about.

    Assess your deadlines. Are you moving at an appropriate pace to meet that deadline?

    Emergencies happen. Whether they are unexpected meetings or sickness or injuries, they can’t be put off until later.

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    This will force you to reconsider your task list and how much time you have to apply to each quadrant.

    Important But Not Urgent

    Not Urgent/Important tasks are integral to personal growth, building relationships, and accomplishing long-term professional goals. If these tasks are given the proper amount of time, they will not become urgent. This will prevent unexpected and last-minute tasks from unexpectedly cluttering up your time later on, keeping stress and frustration at bay. You’ll be able to complete work efficiently and effectively.

    Exercise is an example of this. Personal growth through exercise is not an overnight progress. Training for a run or any other sort of competition doesn’t begin just days before. Plan your goals ahead of time, but leave room for urgent, unexpected tasks.

    Maintaining your relationships is also important. Keep up with friends and family and partners, but be mindful of how much time you’re alotting here. There is such a thing as putting too much time into relationships. Your goals are important, too. If you keep putting them off, they’ll soon become urgent and you’ll become stressed. This may affect your relationships in the long run.

    Urgent But Not Important

    Urgent/Not Important tasks are cumbersome and get in the way of your goals. Responding to phone calls or emails that are not pertinent to your goals or attending meetings with people who don’t bring any value to completing your activities can be wasted time. Avoid these if possible and delegate the activities if you can. Something to keep in mind: you’re saying yes to the person, but no to the task.

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    If someone or something requires that you do things for them frequently, then it might be best to arrange time for them in one larger block of time. This will allow you to focus your energy and time on multiple things.

    Respond to time-sensitive correspondence as needed. Don’t wait until after a deadline to inform someone when that deadline is:

    You: “Hey, the class will be starting at noon today.”

    Colleague: “Really? Because it’s already 2 P.M.!”

    Not Urgent And Not Important

    Not Urgent/Not Important tasks should also be avoided. Spending time on Facebook or Twitter, watching TV, and shopping (when it’s not important to completing your tasks to have the things you’re shopping for) can significantly drain your time. Limit these tasks as much as possible. It’s not always going to be easy saying no to these mostly leisure activities, but it is important to remain mindful of how much of that time you’re using here.

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    Yes, everyone is talking about the new show on Netflix. They watched it this past weekend and are already posting memes and gifs on Facebook. This doesn’t mean you have to do the same.

    Complete tasks first and then assess if you have time to participate in leisure. Otherwise, you’re procrastinating, and that affects all the other quadrants.

    In Conclusion

    Eisenhower’s Principles can be vital in developing skills to effectively and consistently complete tasks, delegate properly, and work efficiently. Take time to look over your tasks to determine which quadrant they belong.

    • Is there a deadline? If yes, then it is important.
    • Is the deadline soon? If yes, then it is urgent.
    • Is the task necessary to completing the other tasks? If yes, then it is important.
    • Can I delegate the task to someone else? If yes, then it is not important.
    • What does it have to do with your personal growth?
    • What does it have to do with your professional growth?

    Ask yourself these questions when you need to determine a task’s importance and urgency. Make a quadrant table of your own somewhere to help you visualize all your tasks. This is an excellent exercise for time management, and it could be the foundation of healthy work habits that stick around for a long time.

    Featured photo credit: Jazmine Quaynor via stocksnap.io

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    Last Updated on December 13, 2018

    There Is More to Life Than  ____________

    There Is More to Life Than  ____________

    I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

    If you’re a busy working professional, why are you working in the job that you have now?

    Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

    What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

    I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

    Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between work and pleasure?

    When is Enough Ever Enough?

    Sadly, many of us live to work.

    Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

    So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

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    Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

    So the question is then, what more is there to life if not for financial stability, status or material possessions?

    How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

    What is Your Purpose in Life?

    What is the nature of life? What does life mean to you? Is there a purpose?

    If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

    Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

    Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

    Have You Been Going on a Wild Goose Chase?

    Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

    So again, look at the statement “There is more to life than ______.”

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    Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

    Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, the best thing of all? They already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

    On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

    The 7 Cornerstone Skills

    So let me give you a glimpse into what these 7 Cornerstone skills are.

    Creativity

    Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

    It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

    Learning

    Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

    Memory

    And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

    And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

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    Focus

    And with any and everything that you do, a certain amount of Focus is always given.

    Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

    Without focus, we find ourselves lost, demotivated and stuck in a rut.

    Motivation

    Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

    Habits

    If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

    Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

    Time

    This also ends up leading to bad use of Time, or poor time management.

    You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

    Or certain habits might be consuming time that you can be using for other more productive tasks.

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    Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

    Are You Ready to Live Your Best Life?

    The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

    There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

    And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

    Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

    If you’ve been wanting a change, or been stuck in a rut for a while now, here is your chance to get started on pushing towards progress again.

    Anyone can transform, anyone can change. Are you ready to live your best life? Click here to start your journey!

     

    Featured photo credit: Caroline Hernandez via unsplash.com

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