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5 Unique Ways Your Smartphone Can Make You More Productive

5 Unique Ways Your Smartphone Can Make You More Productive

Smartphones are blamed for many of today’s ills. Millennials are too dependent on their phones, disconnected from the world and self-absorbed with their own social media lives, according to many grumbling sources.

However, the reality is smartphones have expanded our chance at productivity. Rather than waste time, smartphones have allowed us to become more productive than ever. It all depends on how you use your device.

1. You can work from anywhere

A smartphone with data can let you work via cloud storage. Google Drive is available on the iPhone and Android, and comes with a full suite of document creating and editing tools. This allows you to make and change documents on the go, without waiting for a computer and WiFi access.

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Other programs like Evernote and Dropbox also sync to a cloud-based storage system, allowing you to keep large files and notes on you without worrying about memory or what device it was stored on. Of course you’ll want to make sure you have a good signal wherever you are. But thanks to cloud storage and data, smartphones can help bridge the gap between work spaces by keeping you ready to open and work on any file or document on the fly.

2. You can simplify what you’re carrying

Smartphones help consolidate some of your most crucial data, allowing you to lighten the load of what’s in your wallet and what you need to have prepared.

Rather than copying down information you need to remember, you can take a photograph. Now you don’t need a notebook or a pen. Instead of taking a business card, add them to your contacts list (or take a photo of their business card). Now you don’t have to worry about a small slip of paper.

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Smartphones can even be used as payment devices via apps like Squarecash, Venmo, Apple Pay and Google Wallet. Now you don’t have to carry your cash or credit cards around. Whatever you need, chances are there’s an app for that.

3. You can plan your whole day on your phone

With smartphones, you have access to everything you need to plan your day. A calendar app with timed notifications and GPS directions can help you get to all your meetings.

You can purchase airplane, bus and metro tickets from your phone, or place a request for an Uber. You can reserve a seat at the movies or order a taxi. Some apps, like Grubhub, allow you to place orders for delivery in advance without needing to make a phone call. Virtually every major organization, retailer and institution has created an app or mobile website that smartphone users can work with easily.

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4. You can stay in the loop

Because smartphones allow you to text, call, IM, email and more, it’s very easy to make yourself available, and it’s very easy to stay up to date on all your information. The iPhone can be set to check for new emails every half hour, hour or longer intervals of time based on how frequently you want to check your email without requiring you to intentionally open your email and see what’s new.

Text messaging allows you to communicate with others on the fly, have multiple conversations at once and cut down on left voicemails and missed calls. By keeping an active alert system in your pocket, your smartphone can let you know about any updates as they happen so you can stay involved from anywhere.

5. You can get things done faster

A smartphone can significantly cut down on your time doing… just about anything. Checking email is now a matter of looking at the notifications of your email app. Notes can be dictated and recorded, and photos can be taken on the same device that notes are stored.

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A smartphone allows you to switch between a huge variety of useful apps with the click of a few buttons. It simplifies your tools, serves as a portable computer and automatically keeps you notified about what’s going on. Used properly, a smartphone can streamline your productivity significantly and prove that technology is not just a productivity killer.

Featured photo credit: Pabak Sarkar via flickr.com

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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