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Land Your Dream Job in 10 Weeks Using These 5 Free Tools

Land Your Dream Job in 10 Weeks Using These 5 Free Tools

Do you remember how you got your first job? For many it was as simple as applying online, waiting anxiously for an interview, attending a successful though awkward meeting, and finally landing an offer. This is the ideal scenario for the nearly two million hopeful and hungry students that will graduate in 2016, and the data suggests it *should* be that easy.

These students will, after all, graduate into one the strongest job markets the United States has seen in recent years. Unemployment for college educated workers over 25 is hovering around 2.4% nationally and in a recent study conducted by the Society for Human Resource Management, 37% of employers say they plan to pay 2016’s graduates more than they paid 2015’s graduates.

A survey conducted with the help of Linkedin found that companies hired three times as many job seekers that came from network referrals than those who simply applied. These findings shouldn’t shock anyone since job hunting has been about relationships for decades now. However, it should be a reminder of the importance of networking. Luckily, in the digital age networking is no longer confined to stuffy events and family introductions. Job seekers can, and must, use tools like Linkedin, Twitter, Facebook, and even Meetup Groups to help them expand their networks.

Julia’s success story

Julia Clark, an account executive at a reputable marketing firm in New York City, knows how to play the digital networking game. She had worked hard to find post graduation employment.

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“Everyone, and I mean everyone, wants to hire someone they either know or gets referred to them.” says Julia. “Out of the 100 or so applications I submitted to companies, I imagine about 5 were actually read.”

“Four months ago I didn’t know a single person in New York’s marketing world. Now I have dozens of contacts, one of which helped me land my first gig.” says Julia. She was able to network into a job that seemed untouchable in just 10 weeks. She did so by making use of 5 tools that helped her find, engage, and keep track of networking opportunities that she then leveraged into interviews and multiple job offers. Simply applying and hoping for the best is no longer enough to land a job. You must go out and get the job that you want.

We’re going to show you how Julia was able to use five tools to create a professional network from scratch and go get the job she wanted in just 10 weeks.

The process

Julia had been using job boards for months, but she had simply been applying for jobs and then waiting to hear back. She quickly realized that this tactic wasn’t going to yield her the results that she wanted because her resume simply wasn’t being viewed by hiring managers. So instead of just going to job boards, Julia made a list of the top 100 companies she wanted to work for and decided to go after the job she wanted instead of just waiting for someone to discover her resume and decide to give her a call.

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Julia devised a strategy to apply to, and then cold email the companies that she most wanted to work for. Companies often don’t put up job postings until late in their search if ever. So by reaching out to companies regardless of if they have job postings currently will allow you to jump into an “invisible job board”.

You can also make a list of ideal companies that you’d like to work for. You should ask yourself important questions about what you want out of your job, where you see your career going, and what type of company you see yourself working for. From there find 25 – 100 companies that you most want to work for using Linkedin and other company aggregation sites. Your list should include dream companies that you’d love to work for and “safe” pics that you would still be happy with.

Research your list and find your prospective team members

Once you’ve nailed down your list, you need to settle in and do some research on these companies.

First, figure what companies on your list are hiring. Use websites like newyorkjobs.com to figure out if your target companies are hiring for the position you’d like in New York. As you’ll see in the following steps, you won’t simply be cold applying, but if a company is hiring you will want to pair your application with a email outreach. Often companies that have job listings are the ones most in need of immediate help. You can prioritize companies that you’d like to reach out to according to who has a job currently listed.

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Secondly, you’ll want to figure out who works in the department you would like to work in. Instead of contacting HR, you should contact your prospective team members because at the end of the day, it is the team that decides who gets the job. If the team recommends someone for interview, you can be sure that person is going to get an interview. Your ideal prospects will be people that you have some sort of connection with. Whether that be a mutual friend or a school affiliation, mentioning these types of commonalities can be immensely helpful.

Third, reach out! Depending on whether or not the company is currently hiring, you should reach out and either let them know that you applied, or ask if they are looking for additional help.

The idea behind reaching out after you’ve applied is to give them a reason to check out your resume and have a 15 minute chat. You don’t need to get a job offer right then, you just need a foot in the door.

If you have a connection with someone at the company, reach out to them and request a introduction. If you don’t have a connection with someone at the company, still reach out, but try to find a commonality like the school you went to, the groups you may be apart of, previous companies, or even just being from the same city. Any commonalities will help you distinguish yourself from the wealth of other emails your prospect is likely receiving.

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Fourth, don’t forget to follow up! Your follow up is crucial because more likely than not, your initial email will fall on deaf ears and not get any response. Hiring managers are extremely busy, and forgetful people. Chances are that the you didn’t get a response simply because your prospect has forgotten about your email. So sending them a helpful reminder after a week or so gives them a second chance to look over your email and your resume.

Fifth, track your outreach efforts and job hunting workflow. Staying organized with your job search with a tool like Trello will help you ensure that you’re contacting, and following up with the companies or your radar at the appropriate time.

What was her tool stack?

After just a few weeks using these cold emailing tactics to reach out to companies, Julia was able to secure more than 10 phone conversations with managers in her industry and was able to turn them into interviews, and finally land her dream job. She used a variety of tools to help her reach out to hiring managers.

  1. Linkedin
    If you don’t have a Linkedin account, get up from under that rock you’ve been sleeping and go make an account. Your profile doesn’t need to be over the top, but it should give readers a good idea as to who you are, the things you’ve accomplished, and what you’re looking for. Check out a few good online guides to creating a rock star Linkedin profile.
  2. Email Hunter
    This handy little tool will help you to find the email addresses of people at your target companies. Make the most of this information in your job hunting strategy.
  3. Rapportive
    This is a great tool that will help you find social information of your perspective coworkers and also helps you verify if a email address is accurate.
  4. ReplyUp
    ReplyUp is one of my favorite free tools currently available. This tool let’s you create automated follow up sequences so you can remember to reach back out when people don’t reply to your emails.
  5. Trello
    Trello will help you keep track of your networking and job interview status.

Featured photo credit: Jacob Lund via shutterstock.com

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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