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5 Ways To Create A Powerfully Productive Mind

5 Ways To Create A Powerfully Productive Mind

How often do you feel busy, but feeling as if you’re not actually getting anything done?

Days go by and you feel consistently overwhelmed with so many things on your plate, but you don’t actually make any real progress on anything meaningful.

Then we look around and wonder how so many others we look up to seem to get so much more accomplished…

Unfortunately for us, we live in the most distracting era in all of human history. While there are a ton of tools, apps and notebooks to help us prioritize and schedule our tasks, our mind only has limited processing power. When too many things are going in, it gets bogged down and our focus will constantly be switching all over the place. This leads to that wonderfully frustrating feeling that is procrastination.

A mind that is overwhelmed cannot effectively take anything new on. Creating a powerful mind capable of focus and productivity starts with taking back control of everything entering it.

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Here are 5 tactics I’ve used and shared with many others that you can implement to dramatically boost your minds ability to focus and fend off procrastination

1. Control your Physical Clutter

How does your environment look around you? Is it organized or chaotic with items scattered all over your desk or bedroom? Our physical worlds tend to be a reflection of our mental worlds. You may wonder how this matters in being more productive, but a messy physical world actually draws energy from our mind. Energy and focus we could be using towards more meaningful things… If our room is a mess or the kitchen needs to be tidied, every-time we see this it will draw energy as we’re reminded of what we need to do. An excellent resource on this, is Marie Kondos book on “The Magic of Tidying Up.”

“When you put your house in order, you put your affairs in order too.” – Marie Kondo

The more minimalist of a life we can practice the more productive space we can create in our mind. Going through old items and clothes and removing them (I recommend donating clothes) can make you feel like you lost 10 pounds of mental load. Steve Jobs actually wore the same outfit each day so he didn’t have to exert any energy thinking about it and could instead focus on the tasks of the day ahead. This is an extreme example, but it emphasizes the power of this…

2. Control your Virtual Clutter

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virtual clutter

    How many notifications are on your phone right now? Better yet, how many unread emails are in your inbox? A few years back I reached a point where I had several thousand unread emails in my inbox. It was to the point where even just opening my inbox made me instantly feel overwhelmed. Much like physical clutter, virtual clutter is a VERY real thing and can cause us to expend tons of unnecessary energy each day.

    What can we do about it?

    Unsubscribe to emails you don’t find any value in, ask to be taken off email chains that you don’t need to directly respond too and really decrease the amount of email coming in. Once done, I highly recommend practicing inbox zero to really optimize your time spent there. Social media can also be a huge energy drainer with the amount of negativity that seems to be rampant on it recently. Clean it up just like your email. Be relentless, your mental energy and state is yours to protect. Un-follow people who post things that you find are taking you find are negatively impacting your mindset.

    The more of this energy we take back the more we can use it towards important things.

    3. Become unafraid of saying NO

    If you find yourself in the state we described above, of constantly feeling overwhelmed and busy you should probably be saying no more often then you say yes. Think about it, if we are already procrastinating and behind on things, how will saying yes to taking on more items or event invitations possibly make that any better? Many people (including myself at a time) are afraid to say no to people, don’t be.

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    Darren Hardy, former publisher of success magazine tells a story of a company trying to bring on Richard Branson as a speaker. They called three times to Bransons assistant, offering more money with each call, but each time the assistant did not pass on the message. Why? Branson was locked into his 3 current strategic objectives he was working on, and speaking was not one of them. He had specifically instructed to say NO to anything note related to those 3 objectives.

    While I believe we should always make time for important events but it is only by saying no that we can truly control our energy, focus and time.

    4. You lack a defined schedule

    Schedule-small

      One of the bluntest pieces of productivity advice I ever received was the following. “If it’s not on your schedule, it does not exist.” When we try to accomplish things without setting aside planned time to do them usually one of two things happen. 1. It never gets done. 2. It gets done bit by bit taking far longer than we wanted. We need to create non-negotiable scheduled time to complete the important tasks we need to get done to reach our goals. Point #3 above becomes important when people ask you to do things during this time.

      Think about someone who wants to get into better shape. If they simply just try to “fit in a workout when they’re free”, we know will probably never or very rarely see this person in the gym.  We need to plan the time when we will workout and ideally have it at the same time each week. Being productive toward your business, career, or almost any goal should be handled the same way.

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      5. Upgrade your lifestyle

      In order to help create a powerfully productive mind, we need to build a lifestyle that creates energy to be our best self. If you are frequently tired and without energy you may need to look at your daily habits. Don’t neglect your sleep, your nutrition or your fitness. Treat and care for your mind and body like a Rolls Royce and they will give you the energy you need to get more done, battle procrastination and get you exactly where you want to go in life. My own life changed dramatically when I emphasized all of the above, having more energy in my 30’s then I did in my early 20’s.

      Our billionaire friend, Richard Branson also agrees and says how he finds working out each day gives him 4 extra hours of productivity. 

      Featured photo credit: Shutterstock via shutterstock.com

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      Paul Milano

      Helping others build a powerfully productive life

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      Last Updated on April 6, 2020

      15 Best Productivity Hacks for Procrastinators

      15 Best Productivity Hacks for Procrastinators

      Let me guess.

      You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

      Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

      First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

      Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

      Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

      1. Give (10+2)*5 a Try

      Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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      The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

      2. Use Red and Blue More Often

      Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

      3. Create a Break Agenda

      List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

      Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

      4. Set a Timetable for Your Tasks

      Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

      9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
      9:10 – 10:00 am – Internet research
      10:00 – 10:45 am – Look through existing files
      10:45 – 11:00 am – Break time!
      11:00 – 12:00 pm – Outline the research report

      Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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      5. Take It Outside!

      Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

      6. Become Productively Lazy

      Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

      7. Assign a ‘Task Deputy’

      It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

      8. Consider a Gadget-Free Desk

      According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

      Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

      9. Prepping the Night

      Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

      Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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      10. Do a 7-Minute Workout in the Morning

      Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

      Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

      11. Set-up Mini Tasks

      If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

      Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

      12. Create an Inspirational Board or Reminder

      I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

      Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

      13. Redecorate Your Room

      Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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      14. Ready Your Nibbles

      You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

      Bonus productivity hacks you can do at home:

      15. Schedule Your Chores

      Write down your chores in a weekly basis with matching day and time when you should be doing these.

      For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

      More Tips to Overcome Procrastination

      Featured photo credit: Glenn Carstens-Peters via unsplash.com

      Reference

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