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5 Ways To Create A Powerfully Productive Mind

5 Ways To Create A Powerfully Productive Mind

How often do you feel busy, but feeling as if you’re not actually getting anything done?

Days go by and you feel consistently overwhelmed with so many things on your plate, but you don’t actually make any real progress on anything meaningful.

Then we look around and wonder how so many others we look up to seem to get so much more accomplished…

Unfortunately for us, we live in the most distracting era in all of human history. While there are a ton of tools, apps and notebooks to help us prioritize and schedule our tasks, our mind only has limited processing power. When too many things are going in, it gets bogged down and our focus will constantly be switching all over the place. This leads to that wonderfully frustrating feeling that is procrastination.

A mind that is overwhelmed cannot effectively take anything new on. Creating a powerful mind capable of focus and productivity starts with taking back control of everything entering it.

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Here are 5 tactics I’ve used and shared with many others that you can implement to dramatically boost your minds ability to focus and fend off procrastination

1. Control your Physical Clutter

How does your environment look around you? Is it organized or chaotic with items scattered all over your desk or bedroom? Our physical worlds tend to be a reflection of our mental worlds. You may wonder how this matters in being more productive, but a messy physical world actually draws energy from our mind. Energy and focus we could be using towards more meaningful things… If our room is a mess or the kitchen needs to be tidied, every-time we see this it will draw energy as we’re reminded of what we need to do. An excellent resource on this, is Marie Kondos book on “The Magic of Tidying Up.”

“When you put your house in order, you put your affairs in order too.” – Marie Kondo

The more minimalist of a life we can practice the more productive space we can create in our mind. Going through old items and clothes and removing them (I recommend donating clothes) can make you feel like you lost 10 pounds of mental load. Steve Jobs actually wore the same outfit each day so he didn’t have to exert any energy thinking about it and could instead focus on the tasks of the day ahead. This is an extreme example, but it emphasizes the power of this…

2. Control your Virtual Clutter

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virtual clutter

    How many notifications are on your phone right now? Better yet, how many unread emails are in your inbox? A few years back I reached a point where I had several thousand unread emails in my inbox. It was to the point where even just opening my inbox made me instantly feel overwhelmed. Much like physical clutter, virtual clutter is a VERY real thing and can cause us to expend tons of unnecessary energy each day.

    What can we do about it?

    Unsubscribe to emails you don’t find any value in, ask to be taken off email chains that you don’t need to directly respond too and really decrease the amount of email coming in. Once done, I highly recommend practicing inbox zero to really optimize your time spent there. Social media can also be a huge energy drainer with the amount of negativity that seems to be rampant on it recently. Clean it up just like your email. Be relentless, your mental energy and state is yours to protect. Un-follow people who post things that you find are taking you find are negatively impacting your mindset.

    The more of this energy we take back the more we can use it towards important things.

    3. Become unafraid of saying NO

    If you find yourself in the state we described above, of constantly feeling overwhelmed and busy you should probably be saying no more often then you say yes. Think about it, if we are already procrastinating and behind on things, how will saying yes to taking on more items or event invitations possibly make that any better? Many people (including myself at a time) are afraid to say no to people, don’t be.

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    Darren Hardy, former publisher of success magazine tells a story of a company trying to bring on Richard Branson as a speaker. They called three times to Bransons assistant, offering more money with each call, but each time the assistant did not pass on the message. Why? Branson was locked into his 3 current strategic objectives he was working on, and speaking was not one of them. He had specifically instructed to say NO to anything note related to those 3 objectives.

    While I believe we should always make time for important events but it is only by saying no that we can truly control our energy, focus and time.

    4. You lack a defined schedule

    Schedule-small

      One of the bluntest pieces of productivity advice I ever received was the following. “If it’s not on your schedule, it does not exist.” When we try to accomplish things without setting aside planned time to do them usually one of two things happen. 1. It never gets done. 2. It gets done bit by bit taking far longer than we wanted. We need to create non-negotiable scheduled time to complete the important tasks we need to get done to reach our goals. Point #3 above becomes important when people ask you to do things during this time.

      Think about someone who wants to get into better shape. If they simply just try to “fit in a workout when they’re free”, we know will probably never or very rarely see this person in the gym.  We need to plan the time when we will workout and ideally have it at the same time each week. Being productive toward your business, career, or almost any goal should be handled the same way.

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      5. Upgrade your lifestyle

      In order to help create a powerfully productive mind, we need to build a lifestyle that creates energy to be our best self. If you are frequently tired and without energy you may need to look at your daily habits. Don’t neglect your sleep, your nutrition or your fitness. Treat and care for your mind and body like a Rolls Royce and they will give you the energy you need to get more done, battle procrastination and get you exactly where you want to go in life. My own life changed dramatically when I emphasized all of the above, having more energy in my 30’s then I did in my early 20’s.

      Our billionaire friend, Richard Branson also agrees and says how he finds working out each day gives him 4 extra hours of productivity. 

      Featured photo credit: Shutterstock via shutterstock.com

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      Paul Milano

      Helping others build a powerfully productive life

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      Last Updated on September 20, 2018

      8 Ways to Train Your Brain to Learn Faster and Remember More

      8 Ways to Train Your Brain to Learn Faster and Remember More

      You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

      Well, here is how to train one of the most important parts of your body: your brain.

      When you train your brain, you will:

      • Avoid embarrassing situations. You remember his face, but what was his name?
      • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
      • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

      So how to train your brain and improve your cognitive skills?

      1. Work your memory

      Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

      When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

      If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

      The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

      Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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      Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

      What is the simplest way to help yourself remember what you see? Repetition.

      For example, say you just met someone new:

      “Hi, my name is George”

      Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

      Got it? Good.

      2. Do something different repeatedly

      By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

      Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

      It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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      And guess what? With enough repetition you made that happen!

      But how does this apply to your life right now?

      Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

      Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

      Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

      So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

      You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

      That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

      3. Learn something new

      It might sound obvious, but the more you use your brain, the better its going to perform for you.

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      For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

      Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

      You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

      4. Follow a brain training program

      The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

      5. Work your body

      You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

      Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

      Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

      Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

      6. Spend time with your loved ones

      If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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      If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

      I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

      7. Avoid crossword puzzles

      Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

      Are they fun? Yes. Do they sharpen your brain? Not really.

      Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

      8. Eat right – and make sure dark chocolate is included

      Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

      When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

      So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

      The bottom line

      Now that you know how to train your brain, it’s actually time to start doing.

      Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

      Featured photo credit: Unsplash via unsplash.com

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