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Employer Practices That Help Businesses Keep Workers Happy and Efficient

Employer Practices That Help Businesses Keep Workers Happy and Efficient

The world spends a lot of time talking about relationships, like parents and children, wife and husband, girlfriend and boyfriend, etc. But people rarely pay attention to another big relation that makes up this world – employee and employer relation.

People around the world are working to make money to run their families and make their dreams come true. Some people are successful enough to have their own businesses and provide employment to the skillful individuals of the nation. There are lots of intricacies that exist in the employee and employer relationship and their understanding is important for both.

While employees have to keep performing well, stay punctual, and behave like professionals to become the favorites of their employers, there are even bigger responsibilities on the shoulders of employers. They have to keep their employees happy in order to keep them performing at the peak of their energies.

This needs to be done by the employer by following certain standards. They have to consistently stick to these best practices that guarantee a great relationship between the employer and the employees. What are those best practices? Given below are some of the most important ones:

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Pay Well and On Time

Of course, every employee in the world is working for money, and that’s exactly what the employers are running their businesses for. It is surprising how happy it makes employees when they get their salaries on time. You don’t have to pay them any extra incentives or bonuses every month. Just pay them on time and they will always admire this effort from you.

However, another important thing is to pay well. You don’t want to hire the most affordable employees available to you. You see someone in need and you offer a small salary for the big work that needs to be done.

While you might be able to easily find someone who would do the job even for that small sum of money, you will never be able to get the performance and attitude of going an extra mile for you from your employees. Employees love to return the favor, but they are just as consistent in returning the pain too.

Provide a Great Workplace Experience

Your employees spend 8 to 9 hours daily at your workplace, so you could call their workplace their second home. Making this second home safe and pleasing for them is extremely important in order to keep them productive and happy. Big companies are always very serious about their workplace experience.

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First, keep the workplace neat and clean with daily cleaners. Clean the toilets on a regular basis and provide air conditioning in your office if you can. If you can’t afford air conditioning, make sure you arrange for proper ventilation.

Keep the most comfortable furniture in the office that does not give back pains. Keep some refreshments for employees to have during their breaks. Have a pest control system that keeps the pests away from your office.

Install security cameras for the safety of your employees. Security alarms are also very important so your employees can stay safe during emergency situations like fire eruption, carbon monoxide leakage, etc. Keep the overall experience of your workplace clean and happy.

Workers Compensation

If you have a business where your workers are exposed to things that could potentially cause them injuries, you need to have workers’ compensation in place. Having workers’ compensation not only provides your employees benefits when something goes wrong, but it makes your employees loyal to you because they know you care about them. You have to know that a compensation policy serves as a great shield for you against work injury claims from your workers.

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If a worker gets injured at your workplace you provide them with the benefit of paying their monthly wages in addition to bearing the expenses on their medical procedures. In return, your employees are made to sign on a document that keeps them from going to court against you when such an injury takes place. However, they can take you to court if you refuse to give them their rightful benefits.

Team-Building Efforts

Employers that have foresight are very serious about team-building exercises. They will conduct these exercises regularly to keep the morale of their employees high and make them understand their value. Team-building exercises are conducted for individuals to know their potential, their value and role as part of a team, and the value of working as a team. Employees are able to discover their leadership qualities and any other qualities that they might not have known about beforehand.

Team-building exercises can be conducted within your office premises or by taking your employees to some other location for a day or two. Outdoor team building exercises are conducted by professionals from big companies that have outdoor venues near beaches, in the mountains, and on other refreshing spots for team building activities.

Appreciation and Interaction

Employers have to appreciate the efforts of their employees if they want them to be loyal. Why would you keep putting all your efforts toward things you never get credit for? Employers also have to find unique ways to appreciate their employees. A notice board where you can put the picture of employee of the month is one way of doing that. However, that is just not enough in modern times when employees know how other companies are treating their employees.

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You have to arrange functions and shows where you can reward your employees for their efforts. Such gatherings are also an important part of team-building exercises. You want your employees to interact and socialize with each other.

By rewarding them in front of hundreds of people, you give them the courage that makes them great performers in future. You can reward them by handing over some souvenir or a small cash prize. Distribution of USBs, t-shirts, Rubik’s cubes etc. with the name of your brand on these items is quite a strong way of marketing as well as making your employees happy.

Featured photo credit: Michael Scott from via 66.media.tumblr.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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