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7 Productive Ways to Organize Your Job Search Activities Daily

7 Productive Ways to Organize Your Job Search Activities Daily

Have you ever dreamed something like this? You come to the end of your job search commitment for the day. You look back on your planned tasks, you accomplished them, and tracked them. You focused on your goals, and your efforts paid off. If so, then please believe, this dream can become your reality with an organizational system in place. First, you must realize the importance of self-management.

Self-management skills assist you in making the best use of your time while job hunting. David Allen, author of Getting Things Done: The Art of Stress-Free Productivity, provides a description of self-management:

“The savvy know self-management is really an issue of what we do with ourselves during the time we have. Self-management needs to encompass managing our thoughts and emotions, and dealing effectively with our work, family and community relationships. It’s about gaining dynamic balance of control and perspective to achieve more successful outcomes and feel more relaxed along the way.”

You must manage yourself to manage a lengthy job search. So, if you’re interested in improving your habits to organize your job search, then consider the 7 tips below.

1. Plan and Determine Your Day’s Objectives

The primary goal in your job search is to land a suitable job as quickly as possible. For this to happen, you must dedicate time to every part of an effective job search process: finding jobs, applying for jobs, preparing for interviews, following up, and moving on, whether you get a job offer or not.

The activities involve everything from looking for targeted companies and their available positions to preparing and submitting your resumes and cover letters.

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To avoid getting overwhelmed, break down these activities into manageable daily tasks. Focus on what you can do today and determine your objectives. When you organize your job search, sample daily goals might include:

  • Identifying 3 Companies of Interest
  • Researching and Studying These Companies for Insight
  • Searching for Suitable Positions

2. Keep a Job Search Reminder List and Track Accomplishments

It’s helpful to determine your objectives for the day, as discussed previously. Once you’ve done this, you can use a reminder list to aid you in concentrating on what you need to do. A to-do list (or reminder list for memory purposes) involves identifying concrete things you want to complete by the end of today’s job search. You can do this through hand writing or streamlining with digital apps.

What matters most; however, is simplification. You shouldn’t over commit. Start with 3-5 items and prioritize each item by urgency and importance. From there, you can focus on tackling the urgent item first, thereby eliminating distractions. By checking off the tasks you complete daily, you track your accomplishments and progress.

3. Build a Schedule around Your ‘Peak’ Time

Taking action moves your job search forward. Meanwhile, a schedule helps you accomplish your daily objectives. Don’t hesitate to decide on which part of your day you’ll commit to job searching (mornings or evenings, for instance). However, before committing, you might find it helpful to know your ‘peak’ time, or the part of the day you’ll have the most energy to engage in your job search activities.

Daniel Gold suggests several strategies for figuring out your most productive time, which includes evaluating your feelings. He says:

“Write down how you spent your minutes and keep notes on how you felt. Be honest. Sometimes you can identify that you feel ‘on a roll,’ which is a good sign that you’re figuring out something about your productivity.”

You should test different scheduling systems to see which one works for you. Additionally, you should schedule with flexibility. Things don’t always happen as planned, for various reasons, so it’s helpful to prepare for them.

4. Store Your Information Together for Accessibility

If, at some point, you received a call to interview but didn’t remember the company or position you applied for, then you’ll enjoy the benefit of tracking and storing this type of information.

Rich DeMatteo, founder of Corn On The Cob, suggests a spreadsheet tracking the following job information:

  • Company and Contact Name
  • Submittal Date
  • Skills Required for the Job
  • Any and All Words on the Job Description That Match Your Wish List
  • Steps Reached in Hiring Process (Waiting, Never Heard Back, Phone Screen Completed or Scheduled, Interview Completed or Scheduled, and Rejected)

I’d also add tracking your company log-in information. 75% of larger companies use Applicant Tracking Systems. These software application systems require signing up with usernames and passwords. For this reason, I advise you to store them for accessibility as well.

If you prefer, there are a few alternatives to a spreadsheet, like a designated notebook, a Google document, or a digital tool. It’s your choice. Your tracking tool of choice; however, must be available to you for updates and reviews as you continue your job search.

5. Watch Out for (Fear-Related) Procrastination

While embarking on a lengthy job search, you’ll likely experience procrastination. This affects your ability to accomplish the tasks you need to complete in order to move ahead. You know you’re scheduled to do these things, but you find yourself doing something else instead. In most cases, fear comes in and leads to procrastination.

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It’s important to push through procrastination and get things done. Overcoming procrastination isn’t easy, especially when your fears result from constant job search disappointments.

However, if you’re interested in taking action, you should consider the following tips:

  • Identify Your Fears. You won’t become a victim of your fears when you recognize them.
  • Plan Your Daily Tasks. Planning your tasks (as discussed above) helps you fight against procrastination.
  • Take Action. You don’t want to plan so much that you never take action. It’s important to just get started. For starters, commit to 10 minutes of activity, without distraction, and see how much you get done.

6. Withdraw From Your Tasks for Refreshment

You want to get back into the workforce as quickly as possible. There’s no way you can withdraw from your tasks for refreshment, right?

This was my thought upon joining the ranks of the unemployed. However, the truth is: while it’s seems counterproductive, taking well-planned breaks are beneficial for your health and well-being.

Finding a job is work, and breaks are just as important for job seekers as they are for those in the working world. They prevent burnout, frustration, and stress. You can work for 52 minutes or 90 minutes, before breaking for 5, 10, 15, or 20 minutes. You’ll know how much time you need for unplugging.

Upon determining your break periods, you can use them for:

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  • Eating
  • Reading
  • Writing
  • Exercising
  • Napping
  • Reflecting
  • Socializing

Whatever you do, stay away from job hunting during your breaks, so you can recharge. The point of breaking is to focus on something different from the task at hand.

7. Establish and Maintain Boundaries

You shouldn’t hesitate to establish and maintain boundaries when organizing your job search. Your job search will consume you when you don’t set limits. Don’t forget: there’s more to your life than looking for a job. You must know how much is enough. You must know when to shut your job hunt down every day, so you don’t work from a place of overload.

Why? Because the process of finding a job drains your energy quickly. There’s only so much time you can work efficiently, before becoming exhausted. This is why establishing boundaries is important. They help to maintain a healthy balance between job search and life. They also free you for engagement in other productive activities, such as skill-building.

Will You Organize Your Job Search Activities Daily?

Hopefully, at the end of this article, you can see the benefits of organizing your job search. This process involves many activities and tasks, so organization is vital. It helps you plan, schedule, and complete your objectives. It also helps you store your information and balance everything daily.

Analyze these tips and see whether or not they’ll work for you. If not, then make it a priority to find an organizational system useful for you – and stick with it.

Featured photo credit: Alejandro Escamilla via unsplash.com

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Last Updated on November 19, 2019

Work Smarter, Not Harder: 12 Ways to Work Smart

Work Smarter, Not Harder: 12 Ways to Work Smart

I imagine that like me, you say that you never have enough time and that you just cannot cope with 60 dozen things all at once.

How on earth do you get out of that spiral?

Many people never sit down and look at how to work smarter, rather than harder and even longer hours. But not you, you’re smart enough to try to learn effective ways to work.

So how to work smarter not harder? Here are 12 smart ways you should be following:

1. Improve Your Time Management Skills

Easier said than done? Well, no actually, because there are a few simple rules that can really help you to manage time better.

For example, when setting up a top priority task, you need to switch off the phone and ignore your email first. Then you need to abandon any ideas of multitasking as that will slow you down and ruin your focus.

Finally, set a reasonable deadline and do everything in your power to meet it.

“When you’re born, you’re born with 30,000 days. That’s it. The best strategic planning I can give to you is to think about that.” — Sir Ray Avery

2. Speed up Your Typing and Use Shortcuts

These days we’re all keyboard slaves. So why not speed up your typing and try to get rid of the two finger syndrome. In fact, when you save 21 days per year just by typing fast!

This is exactly what I am doing now, so I cannot honestly say I am practicing what I preach!

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But help is at hand. Try some of these apps and games to help you type fast: 8 Most Effective Games and Apps to Learn to Type Fast

Using shortcuts on the keyboard is another time saver and can speed up your work.

For example, press F2 to rename a selected file, while CTRL + I will put selected text in italics.

There are so many of these. If you make the effort to learn them, they really can be helpful.

3. Learn How to Use Productivity Tools

It is well worth downloading all the useful tools and apps that can highly boost your productivity. Take a look at these 18 Best Time Management Apps and Tools and install whatever fits your needs.

Now that is really a great way of working smarter, not harder.

4. Use Your Phone Wisely

Instead of writing emails, sometimes it’s better to pick up the phone and talk to the person responsible. It saves time, especially for important or urgent discussions.

If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.

5. Keep a Tab on Your Tabs

If you are like me, you might well find that you have a ton of tabs open at the top of your browser.

In order to find the one you want, you have to search for them as they are off screen. Having all these tabs open slows down your browser too.

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One solution is to use OneTab which can keep a neat list on the screen of all these tabs when you want to quickly get to one of them or you want to remind yourself which ones you have open.

6. Use a “To Don’t” List

We all know about to do lists and I find that they are generally great. They give me a great sense of achievement as I cross off the tasks done.

But often, I find that we are doing non-essential tasks or ones that can easily be postponed. That is why many people recommend the to don’t list.[1]

Some people prefer to savagely prune the to do list while others prefer to have two separate lists, to do and to don’t. You just have to work out what works best for you when you are trying to save precious time to become more productive.

7. Expect Failure and Fight Paranoia

When failure rears its ugly head, some people get a bit paranoid and fear that this may become a trend.

Projects will go wrong and failure should be expected rather than feared. Learning lessons from failure and analyzing what went wrong is the best way forward.

“Do not be embarrassed by your failures, learn from them and start again.” — Richard Branson

And here you can find 10 Great Lessons Highly Successful People Have Learned From Failure.

8. Be Concise

Rambling on at meetings, in emails and even when introducing yourself to new clients can waste a lot of people’s time.

One way is to practice and sharpen your “elevator speech,”[2] which tells people in 30 seconds or less why they need your skills and how they can benefit from doing business with you.

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Just think of the many situations where this could be useful:

  • Making new contacts
  • Talking about yourself at a job interview
  • Meeting people at conferences or parties
  • Phone calls to new clients

9. Ask the Right Questions

“You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions.” — Naguib Mahfouz

How do you get feedback? The secret is to ask the right questions at the right time.

When you do this, you are gathering the information you need to help in decision making. This will save you time and you will be able to cut meetings to a minimum.

Forbes magazine reports on research that they carried out on asking the right questions.[3] When that happens, the positive effects are increased by 400%. There are also other benefits in staff motivation and a positive impact on the company’s bottom line.

Lifehack’s CEO Leon has shared about how to ask for feedback to learn faster: How to Learn Quickly And Master Any Skill You Want

10. Learn as Much as You Can

You should always be on a steep learning curve. Look at your skills profile and determine where you need to fill a gap. Talk to important connections and network in your niche.

Keep up to date on trends and developments. It is a fact-changing world. When an opportunity arises, you will be the best equipped to seize it because you have never stopped learning. Just another way of working smarter.

“Live as if you were to die tomorrow. Learn as if you were to live forever.” — Mahatma Gandhi

11. Look After Your Greatest Resource

No, your greatest resource is not time. It is YOU.

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If you do not get enough sleep, exercise and relaxation, you find that you become less and less productive. You begin to work longer and longer hours, which is the exact opposite of what you want.

What you should be doing is making sure you are in the best shape. It is useful to remember that you need a break of 15 minutes after every one and a half hours of work.[4]

Taking breaks and getting fresh air and exercise is one of the best ways of working smarter, not harder.

12. Don’t Fall into the Trap of Working Smarter and Harder

As a society, we are obsessed with doing everything smarter so we are more efficient and we save time all around.[5]

But the most important thing to remember is to accept when we are ready to switch off that computer and not fill up the time with even more work!

The Bottom Line

The key to greater productivity is to work smarter, not harder. Working smarter saves precious time and energy for the things that really matter — your life goals, your personal growth, your health and your relationships.

Stop working for more hours and start working smarter!

More About Working Smart

Featured photo credit: Unsplash via unsplash.com

Reference

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