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7 Productive Ways to Organize Your Job Search Activities Daily

7 Productive Ways to Organize Your Job Search Activities Daily

Have you ever dreamed something like this? You come to the end of your job search commitment for the day. You look back on your planned tasks, you accomplished them, and tracked them. You focused on your goals, and your efforts paid off. If so, then please believe, this dream can become your reality with an organizational system in place. First, you must realize the importance of self-management.

Self-management skills assist you in making the best use of your time while job hunting. David Allen, author of Getting Things Done: The Art of Stress-Free Productivity, provides a description of self-management:

“The savvy know self-management is really an issue of what we do with ourselves during the time we have. Self-management needs to encompass managing our thoughts and emotions, and dealing effectively with our work, family and community relationships. It’s about gaining dynamic balance of control and perspective to achieve more successful outcomes and feel more relaxed along the way.”

You must manage yourself to manage a lengthy job search. So, if you’re interested in improving your habits to organize your job search, then consider the 7 tips below.

1. Plan and Determine Your Day’s Objectives

The primary goal in your job search is to land a suitable job as quickly as possible. For this to happen, you must dedicate time to every part of an effective job search process: finding jobs, applying for jobs, preparing for interviews, following up, and moving on, whether you get a job offer or not.

The activities involve everything from looking for targeted companies and their available positions to preparing and submitting your resumes and cover letters.

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To avoid getting overwhelmed, break down these activities into manageable daily tasks. Focus on what you can do today and determine your objectives. When you organize your job search, sample daily goals might include:

  • Identifying 3 Companies of Interest
  • Researching and Studying These Companies for Insight
  • Searching for Suitable Positions

2. Keep a Job Search Reminder List and Track Accomplishments

It’s helpful to determine your objectives for the day, as discussed previously. Once you’ve done this, you can use a reminder list to aid you in concentrating on what you need to do. A to-do list (or reminder list for memory purposes) involves identifying concrete things you want to complete by the end of today’s job search. You can do this through hand writing or streamlining with digital apps.

What matters most; however, is simplification. You shouldn’t over commit. Start with 3-5 items and prioritize each item by urgency and importance. From there, you can focus on tackling the urgent item first, thereby eliminating distractions. By checking off the tasks you complete daily, you track your accomplishments and progress.

3. Build a Schedule around Your ‘Peak’ Time

Taking action moves your job search forward. Meanwhile, a schedule helps you accomplish your daily objectives. Don’t hesitate to decide on which part of your day you’ll commit to job searching (mornings or evenings, for instance). However, before committing, you might find it helpful to know your ‘peak’ time, or the part of the day you’ll have the most energy to engage in your job search activities.

Daniel Gold suggests several strategies for figuring out your most productive time, which includes evaluating your feelings. He says:

“Write down how you spent your minutes and keep notes on how you felt. Be honest. Sometimes you can identify that you feel ‘on a roll,’ which is a good sign that you’re figuring out something about your productivity.”

You should test different scheduling systems to see which one works for you. Additionally, you should schedule with flexibility. Things don’t always happen as planned, for various reasons, so it’s helpful to prepare for them.

4. Store Your Information Together for Accessibility

If, at some point, you received a call to interview but didn’t remember the company or position you applied for, then you’ll enjoy the benefit of tracking and storing this type of information.

Rich DeMatteo, founder of Corn On The Cob, suggests a spreadsheet tracking the following job information:

  • Company and Contact Name
  • Submittal Date
  • Skills Required for the Job
  • Any and All Words on the Job Description That Match Your Wish List
  • Steps Reached in Hiring Process (Waiting, Never Heard Back, Phone Screen Completed or Scheduled, Interview Completed or Scheduled, and Rejected)

I’d also add tracking your company log-in information. 75% of larger companies use Applicant Tracking Systems. These software application systems require signing up with usernames and passwords. For this reason, I advise you to store them for accessibility as well.

If you prefer, there are a few alternatives to a spreadsheet, like a designated notebook, a Google document, or a digital tool. It’s your choice. Your tracking tool of choice; however, must be available to you for updates and reviews as you continue your job search.

5. Watch Out for (Fear-Related) Procrastination

While embarking on a lengthy job search, you’ll likely experience procrastination. This affects your ability to accomplish the tasks you need to complete in order to move ahead. You know you’re scheduled to do these things, but you find yourself doing something else instead. In most cases, fear comes in and leads to procrastination.

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It’s important to push through procrastination and get things done. Overcoming procrastination isn’t easy, especially when your fears result from constant job search disappointments.

However, if you’re interested in taking action, you should consider the following tips:

  • Identify Your Fears. You won’t become a victim of your fears when you recognize them.
  • Plan Your Daily Tasks. Planning your tasks (as discussed above) helps you fight against procrastination.
  • Take Action. You don’t want to plan so much that you never take action. It’s important to just get started. For starters, commit to 10 minutes of activity, without distraction, and see how much you get done.

6. Withdraw From Your Tasks for Refreshment

You want to get back into the workforce as quickly as possible. There’s no way you can withdraw from your tasks for refreshment, right?

This was my thought upon joining the ranks of the unemployed. However, the truth is: while it’s seems counterproductive, taking well-planned breaks are beneficial for your health and well-being.

Finding a job is work, and breaks are just as important for job seekers as they are for those in the working world. They prevent burnout, frustration, and stress. You can work for 52 minutes or 90 minutes, before breaking for 5, 10, 15, or 20 minutes. You’ll know how much time you need for unplugging.

Upon determining your break periods, you can use them for:

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  • Eating
  • Reading
  • Writing
  • Exercising
  • Napping
  • Reflecting
  • Socializing

Whatever you do, stay away from job hunting during your breaks, so you can recharge. The point of breaking is to focus on something different from the task at hand.

7. Establish and Maintain Boundaries

You shouldn’t hesitate to establish and maintain boundaries when organizing your job search. Your job search will consume you when you don’t set limits. Don’t forget: there’s more to your life than looking for a job. You must know how much is enough. You must know when to shut your job hunt down every day, so you don’t work from a place of overload.

Why? Because the process of finding a job drains your energy quickly. There’s only so much time you can work efficiently, before becoming exhausted. This is why establishing boundaries is important. They help to maintain a healthy balance between job search and life. They also free you for engagement in other productive activities, such as skill-building.

Will You Organize Your Job Search Activities Daily?

Hopefully, at the end of this article, you can see the benefits of organizing your job search. This process involves many activities and tasks, so organization is vital. It helps you plan, schedule, and complete your objectives. It also helps you store your information and balance everything daily.

Analyze these tips and see whether or not they’ll work for you. If not, then make it a priority to find an organizational system useful for you – and stick with it.

Featured photo credit: Alejandro Escamilla via unsplash.com

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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