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7 Productive Ways to Organize Your Job Search Activities Daily

7 Productive Ways to Organize Your Job Search Activities Daily

Have you ever dreamed something like this? You come to the end of your job search commitment for the day. You look back on your planned tasks, you accomplished them, and tracked them. You focused on your goals, and your efforts paid off. If so, then please believe, this dream can become your reality with an organizational system in place. First, you must realize the importance of self-management.

Self-management skills assist you in making the best use of your time while job hunting. David Allen, author of Getting Things Done: The Art of Stress-Free Productivity, provides a description of self-management:

“The savvy know self-management is really an issue of what we do with ourselves during the time we have. Self-management needs to encompass managing our thoughts and emotions, and dealing effectively with our work, family and community relationships. It’s about gaining dynamic balance of control and perspective to achieve more successful outcomes and feel more relaxed along the way.”

You must manage yourself to manage a lengthy job search. So, if you’re interested in improving your habits to organize your job search, then consider the 7 tips below.

1. Plan and Determine Your Day’s Objectives

The primary goal in your job search is to land a suitable job as quickly as possible. For this to happen, you must dedicate time to every part of an effective job search process: finding jobs, applying for jobs, preparing for interviews, following up, and moving on, whether you get a job offer or not.

The activities involve everything from looking for targeted companies and their available positions to preparing and submitting your resumes and cover letters.

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To avoid getting overwhelmed, break down these activities into manageable daily tasks. Focus on what you can do today and determine your objectives. When you organize your job search, sample daily goals might include:

  • Identifying 3 Companies of Interest
  • Researching and Studying These Companies for Insight
  • Searching for Suitable Positions

2. Keep a Job Search Reminder List and Track Accomplishments

It’s helpful to determine your objectives for the day, as discussed previously. Once you’ve done this, you can use a reminder list to aid you in concentrating on what you need to do. A to-do list (or reminder list for memory purposes) involves identifying concrete things you want to complete by the end of today’s job search. You can do this through hand writing or streamlining with digital apps.

What matters most; however, is simplification. You shouldn’t over commit. Start with 3-5 items and prioritize each item by urgency and importance. From there, you can focus on tackling the urgent item first, thereby eliminating distractions. By checking off the tasks you complete daily, you track your accomplishments and progress.

3. Build a Schedule around Your ‘Peak’ Time

Taking action moves your job search forward. Meanwhile, a schedule helps you accomplish your daily objectives. Don’t hesitate to decide on which part of your day you’ll commit to job searching (mornings or evenings, for instance). However, before committing, you might find it helpful to know your ‘peak’ time, or the part of the day you’ll have the most energy to engage in your job search activities.

Daniel Gold suggests several strategies for figuring out your most productive time, which includes evaluating your feelings. He says:

“Write down how you spent your minutes and keep notes on how you felt. Be honest. Sometimes you can identify that you feel ‘on a roll,’ which is a good sign that you’re figuring out something about your productivity.”

You should test different scheduling systems to see which one works for you. Additionally, you should schedule with flexibility. Things don’t always happen as planned, for various reasons, so it’s helpful to prepare for them.

4. Store Your Information Together for Accessibility

If, at some point, you received a call to interview but didn’t remember the company or position you applied for, then you’ll enjoy the benefit of tracking and storing this type of information.

Rich DeMatteo, founder of Corn On The Cob, suggests a spreadsheet tracking the following job information:

  • Company and Contact Name
  • Submittal Date
  • Skills Required for the Job
  • Any and All Words on the Job Description That Match Your Wish List
  • Steps Reached in Hiring Process (Waiting, Never Heard Back, Phone Screen Completed or Scheduled, Interview Completed or Scheduled, and Rejected)

I’d also add tracking your company log-in information. 75% of larger companies use Applicant Tracking Systems. These software application systems require signing up with usernames and passwords. For this reason, I advise you to store them for accessibility as well.

If you prefer, there are a few alternatives to a spreadsheet, like a designated notebook, a Google document, or a digital tool. It’s your choice. Your tracking tool of choice; however, must be available to you for updates and reviews as you continue your job search.

5. Watch Out for (Fear-Related) Procrastination

While embarking on a lengthy job search, you’ll likely experience procrastination. This affects your ability to accomplish the tasks you need to complete in order to move ahead. You know you’re scheduled to do these things, but you find yourself doing something else instead. In most cases, fear comes in and leads to procrastination.

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It’s important to push through procrastination and get things done. Overcoming procrastination isn’t easy, especially when your fears result from constant job search disappointments.

However, if you’re interested in taking action, you should consider the following tips:

  • Identify Your Fears. You won’t become a victim of your fears when you recognize them.
  • Plan Your Daily Tasks. Planning your tasks (as discussed above) helps you fight against procrastination.
  • Take Action. You don’t want to plan so much that you never take action. It’s important to just get started. For starters, commit to 10 minutes of activity, without distraction, and see how much you get done.

6. Withdraw From Your Tasks for Refreshment

You want to get back into the workforce as quickly as possible. There’s no way you can withdraw from your tasks for refreshment, right?

This was my thought upon joining the ranks of the unemployed. However, the truth is: while it’s seems counterproductive, taking well-planned breaks are beneficial for your health and well-being.

Finding a job is work, and breaks are just as important for job seekers as they are for those in the working world. They prevent burnout, frustration, and stress. You can work for 52 minutes or 90 minutes, before breaking for 5, 10, 15, or 20 minutes. You’ll know how much time you need for unplugging.

Upon determining your break periods, you can use them for:

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  • Eating
  • Reading
  • Writing
  • Exercising
  • Napping
  • Reflecting
  • Socializing

Whatever you do, stay away from job hunting during your breaks, so you can recharge. The point of breaking is to focus on something different from the task at hand.

7. Establish and Maintain Boundaries

You shouldn’t hesitate to establish and maintain boundaries when organizing your job search. Your job search will consume you when you don’t set limits. Don’t forget: there’s more to your life than looking for a job. You must know how much is enough. You must know when to shut your job hunt down every day, so you don’t work from a place of overload.

Why? Because the process of finding a job drains your energy quickly. There’s only so much time you can work efficiently, before becoming exhausted. This is why establishing boundaries is important. They help to maintain a healthy balance between job search and life. They also free you for engagement in other productive activities, such as skill-building.

Will You Organize Your Job Search Activities Daily?

Hopefully, at the end of this article, you can see the benefits of organizing your job search. This process involves many activities and tasks, so organization is vital. It helps you plan, schedule, and complete your objectives. It also helps you store your information and balance everything daily.

Analyze these tips and see whether or not they’ll work for you. If not, then make it a priority to find an organizational system useful for you – and stick with it.

Featured photo credit: Alejandro Escamilla via unsplash.com

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

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